Training Assistant

New Marketlink Pharmaceutical Corporation; Pasig; On-site; PHP 223,000 - 446,000; Full time

Job summary

New Marketlink Pharmaceutical Corporation in the Philippines is seeking an Administrative Support professional to manage training records and scheduling, while ensuring confidential handling of data.

The role also covers training support, logistics, and coordination with various departments to drive successful product trainings and events.

Candidates should have a related bachelor's degree and experience in training administration or office support; knowledge of LMS systems is a plus.

Qualifications

• Bachelor’s degree required in a related field.
• Experience in training administration or office administration is preferred.
• Healthcare or life sciences background is an advantage.
• Proficient in MS Office and LMS familiarity.

Responsibilities

• Administrative Support: maintain training records, employee learning data, reports, and documentation with confidentiality.
• Training Scheduling: manage training calendars, coordinate schedules, send invitations/reminders, monitor attendance.
• Training Support: prepare learning materials, assist facilitators/participants, manage LMS resources, track completion.
• Logistics and Events: coordinate venues, transportation, accommodation, equipment, supplies, and other training requirements.
• Business Unit Coordination: support product training, launches, updates, and refresher programs in coordination with departments.
• Reporting and Monitoring: track attendance, assessments, evaluations, training completion, and documentation; suggest process improvements.
• Financial Documentation: process cash advances, expense docs, and liquidations for training activities.
• Other Duties: support company training initiatives, sales conferences, and related projects.

Skills

Organization

Time management

Communication

Stakeholder coordination

Teamwork

Initiative

Accountability

Adaptability

Confidentiality

Problem solving

Education

Bachelor’s degree in Business Administration, HRM, Education, or Communications

Tools

Microsoft Word

Excel

PowerPoint

Outlook

LMS

Job description

JOB DESCRIPTION:

Administrative Support: Maintain training records, employee learning data, reports, and documentation accurately and confidentially.

Training Scheduling: Manage training calendars, coordinate schedules, send invitations and reminders, and monitor attendance.

Training Support: Prepare learning materials, assist facilitators and participants, manage LMS resources, and track training completion.

Logistics and Events: Coordinate venues, transportation, accommodation, equipment, supplies, and other training requirements.

Business Unit Coordination: Support product training, launches, updates, and refresher programs in coordination with relevant departments.

Reporting and Monitoring: Track attendance, assessments, evaluations, training completion, and documentation requirements; recommend process improvements.

Financial Documentation: Process cash advance requests, expense documentation, and liquidations for training activities.

Other Duties: Support company training initiatives, sales conferences, and other related projects assigned by the Sales Training Manager.

QUALIFICATIONS:

Education: Bachelor’s degree in Business Administration, Human Resource Management, Education, Communications, or a related field. A background in healthcare or life sciences is an advantage.

Experience: Preferably with experience in training administration, learning and development, event coordination, or office administration. Pharmaceutical or healthcare industry experience is a plus.

Technical Skills: Proficient in Microsoft Word, Excel, PowerPoint, and Outlook. Familiarity with online meeting platforms and Learning Management Systems (LMS) is an advantage.

Core Competencies: Strong organizational and time-management skills, attention to detail, effective communication, stakeholder coordination, teamwork, initiative, accountability, adaptability, confidentiality, and problem-solving skills.