Title Transfer & Documentation Specialist

OVIALAND INC.; San Pablo; On-site; PHP 223,000 - 357,000; Full time

Job summary

OVIALAND INC. seeks a detail-oriented Document Processing Specialist to support title transfer and registration activities with government agencies.

The role involves preparing and tracking documentary requirements, maintaining confidential records, and ensuring timely updates on account progress. Based in San Pablo City, Laguna, the ideal candidate has a Bachelor's in Business or related field, 1–3 years of experience, and strong organizational and communication skills.

Qualifications

• Bachelor's Degree in Business Administration, Real Estate Management, or any related Business or Management course.

Responsibilities

• Process and monitor eCAR applications and coordinate with the BIR, LGUs, and Registry of Deeds to facilitate title transfer and registration activities.
• Prepare, submit, and track documentary requirements, clearances, certifications, tax payments, and other property transfer transactions.
• Maintain accurate and confidential records of title transfer documents, approvals, tax records, and account-related documentation.
• Update account statuses, milestones, and transactions in monitoring systems to ensure accurate reporting and tracking.
• Monitor compliance deadlines, turnaround times, and SLAs to ensure timely completion of assigned accounts.
• Provide regular status updates and reports on account progress, pending requirements, and processing issues.
• Identify, investigate, and help resolve document deficiencies, rejected submissions, and processing delays.
• Escalate compliance concerns, overdue accounts, and agency-related issues requiring management support.
• Support audit, reconciliation, and reporting activities by ensuring the accuracy and completeness of account records.

Skills

Detail-oriented

Excellent communication

Problem-solving

Independent worker

Education

Bachelor's degree in Business Administration

Tools

Microsoft Office

Job description

OVIALAND INC. seeks a detail-oriented Document Processing Specialist to support title transfer and registration activities with government agencies.

The role involves preparing and tracking documentary requirements, maintaining confidential records, and ensuring timely updates on account progress. Based in San Pablo City, Laguna, the ideal candidate has a Bachelor's in Business or related field, 1–3 years of experience, and strong organizational and communication skills.