Title Transfer & Documentation Specialist

OVIALAND INC.; San Pablo; On-site; PHP 201,000 - 290,000; Full time

Job summary

OVIALAND INC. in San Pablo City, Laguna, seeks a detail-oriented administrator to manage title transfer documentation and liaison with BIR, Registry of Deeds, LGUs, and banks. The role focuses on processing, tracking, and reporting compliant with deadlines and SLAs.

The candidate will maintain confidential records, update system milestones, and support audits and reconciliations while working independently in a fast-paced environment.

Qualifications

• Bachelor's degree in business/real estate or related field.
• 1–3 years in document processing, government liaison or title transfer.
• Experience coordinating with BIR, Registry of Deeds, LGUs or banks is a plus.
• Detail-oriented with strong organizational and documentation skills.
• Excellent communication and interpersonal abilities.

Responsibilities

• Process and monitor eCAR applications and coordinate with BIR, LGUs, and Registry of Deeds for title transfer and registration activities.
• Prepare, submit, and track documentary requirements, clearances, certifications, tax payments, and other property transfer transactions.
• Maintain confidential records of title transfer documents, approvals, tax records, and accounts.
• Update account statuses, milestones, and transactions in monitoring systems for accurate reporting.
• Monitor compliance deadlines, turnaround times, and SLAs to ensure timely completion.
• Provide regular status updates and reports on account progress and processing issues.
• Identify, investigate, and resolve document deficiencies and processing delays.
• Escalate compliance concerns and overdue accounts to management as needed.
• Support audit, reconciliation, and reporting activities by ensuring record accuracy.

Skills

Detail-oriented

Excellent communication

Problem-solving

Teamwork

Independent worker

Microsoft Office

Education

Bachelor's Degree in Business Administration / Real Estate Management

Tools

Microsoft Office Suite

Job description

OVIALAND INC. in San Pablo City, Laguna, seeks a detail-oriented administrator to manage title transfer documentation and liaison with BIR, Registry of Deeds, LGUs, and banks. The role focuses on processing, tracking, and reporting compliant with deadlines and SLAs.

The candidate will maintain confidential records, update system milestones, and support audits and reconciliations while working independently in a fast-paced environment.