Title Production Assistant

Flywheel Staffing; Muntinlupa; On-site; PHP 1,803,968 - 3,006,614; Full time

Benefits offered by this job

13th month pay

14th month pay

HMO

Quality-focused work environment

Job summary

A U.S. real estate support firm is seeking a Title Production Assistant in Muntinlupa City, Philippines. This role involves managing closing files, coordinating real estate closings, and preparing critical documentation. Ideal candidates will have experience in U.S. title production and residential closings, with proficiency in English. The position offers competitive benefits, including 13th and 14th-month pay and health insurance, while adhering to U.S. Eastern Time hours.

Qualifications

• Strong background in U.S. title production, preferably with Florida experience.
• Experience handling residential real estate closings.
• Licensed Florida Title Agent or Paralegal preferred, but not required.

Responsibilities

• Manage preparation and tracking of closing files.
• Coordinate residential real estate closings from start to finish.
• Prepare first drafts of closing documents for attorney review.

Skills

U.S. title production knowledge

Residential real estate closing experience

Strong written and verbal English communication

Attention to detail

Organizational skills

Tools

Qualia or similar title software

Job description

About the Role

We are seeking a highly skilled Title Production Assistant to support our client’s firm and work closely with the client’s U.S. real estate attorneys. This role will be responsible for managing a variety of tasks, including preparing and tracking closing files, managing disbursements, table closings and post‑closing activities. We are looking for a professional who has experience working in a legal setting and has strong communication skills.

Key Responsibilities

Order Opening & Initial Coordination

• Open and set up new title orders in the system
• Send welcome communications to buyers, sellers, and agents
• Track and confirm receipt of required information and documents
• Ensure files are complete and accurate at opening

Title & Search Coordination

• Order and follow up title searches and surveys
• Manage requests and follow‑ups for title products
• Issue CPLs (Closing Protection Letters)
• Assist in preparing title commitments for attorney or closer review

Florida Residential Closings (A‑Z)

• Handle Florida Residential Real Estate Closing from start to finish
• Prepare and track critical dates for attorney review
• Prepare first drafts of closing documents for attorney review
• Prepare closing statements for attorney review
• Coordinate closely with attorneys, lenders, agents, and internal closers

Pre‑Closing Support

• Assist with preparation of preliminary settlement statements (HUD/CD)
• Coordinate and schedule closings with all parties
• Ensure all pre‑closing conditions are met and documented

Funding, Recording & Post‑Closing

• Track receipt of buyer funds and lender wires
• Prepare and upload documents for recording and attorney review
• Confirm recording with county offices
• Prepare title policies for attorney review
• Support issuance of final title policies and ensure post‑closing documents are properly filed

Qualifications & Preferences

• Strong background in U.S. title production (Florida experience preferred)
• Experience handling residential real estate closings
• Experience with Qualia or similar title software is a plus
• Licensed Florida Title Agent or Paralegal is preferred but not required
• Excellent attention to detail and organizational skills
• Strong written and verbal English communication
• Comfortable working onsite - Muntinlupa City following U.S. Eastern Time hours
• Confident, proactive, and able to follow up independently

Why Join Us

• Work with a highly professional, well‑organized U.S. firm company
• Clear, documented workflows and structured training
• Quality‑focused environment (not high volume, not chaotic)
• Long‑term, stable role with high standards and trust
• 13th month pay
• 14th month pay
• HMO
• Other perks