Tender & Estimating Project Administrator

Twoconnect; Manila; Remote; PHP 420,000 - 540,000; Full time

Benefits offered by this job

Work from home

HMO with dependents and medical

Government-mandated benefits

Training programmes

Career development

Job summary

Twoconnect is seeking a detail-oriented Project Administrator to support an engineering team across tender preparation, estimating administration, and post-award documentation. You will manage documentation, deadlines, and multiple projects while coordinating with estimators, suppliers, and internal teams to ensure accurate tender files and customer documentation.

The role emphasizes mechanical equipment knowledge, strong Microsoft 365 skills, and a proactive, independent work style suitable for

Qualifications

• Bachelor's degree or higher in a related field is essential.
• Minimum 3 years’ experience in project administration, tender support, or similar technical coordination roles.
• Demonstrated ability to interpret structured tender documents and customer requirements.
• Proficiency with Microsoft 365 (Excel, Word, Teams, SharePoint, Planner) and strong data-quality skills.

Responsibilities

• Review RFQ and tender documentation; establish folders, files, registers, and controls.
• Prepare equipment and costing sheets for estimators and ensure templates are complete.
• Perform preliminary reviews of customer terms and contract docs for departures.
• Prepare spare-parts lists for pumps and equipment for estimator review.
• Maintain tender/project files in SharePoint with consistent naming and versioning.
• Support estimators with tender admin, schedules, and submission requirements.
• Assemble post-award documentation including manuals, data sheets, and pump curves.
• Source required documentation from suppliers and internal libraries; ensure latest technical info.
• Format, assemble, and quality-check project docs against specs and dates.
• Submit completed docs for technical review and implement changes as needed.
• Create and manage package tasks in Planner; monitor due dates and priorities.
• Communicate early if information is missing or deadlines are at risk; coordinate with stakeholders.
• Manage workloads across multiple tenders and projects; maintain progress records.
• Develop knowledge of pumps and mechanical equipment; contribute to process improvements.
• Perform other duties as needed.

Skills

Attention to detail

Organizational skills

Communication

Documentation management

Multitasking

Remote work

Education

Bachelors in Mechanical Eng

Tools

Microsoft 365

SharePoint

Planner

Job description

Twoconnect is seeking a detail-oriented Project Administrator to support an engineering team across tender preparation, estimating administration, and post-award documentation. You will manage documentation, deadlines, and multiple projects while coordinating with estimators, suppliers, and internal teams to ensure accurate tender files and customer documentation.

The role emphasizes mechanical equipment knowledge, strong Microsoft 365 skills, and a proactive, independent work style suitable for