Estimating & Project Administrator - Work from Home/Dayshift

Twoconnect; Manila; Remote; PHP 300.000 - 540.000; Vollzeit

Benefits dieser Stelle

Work from home

HMO with 2 dependents

Government-mandated benefits

Training programmes

Career development

Zusammenfassung

Twoconnect is seeking a detail-oriented Project Administrator to support an engineering team across tender preparation, estimating administration, and post-award project documentation. The role emphasizes strong organisational skills, technical aptitude, and the ability to manage multiple projects and deadlines.

You will collaborate with estimators, suppliers, and internal teams to prepare accurate tender files and customer documentation while expanding knowledge of pumps, mechanical equipment,

Qualifikationen

• Bachelor’s degree in a related discipline is essential.
• Minimum 3 years’ experience in project administration or tender support.
• Experience interpreting structured tender documents and customer requirements is essential.
• Proficiency with Microsoft 365 (Excel, Word, Teams, SharePoint, Planner).
• Strong document formatting, file management, naming, version-control, and data quality skills.
• Excellent written and verbal communication; ability to coordinate with multiple stakeholders.

Aufgaben

• Review requests for quotation and tender documentation; establish folders and controls.
• Prepare equipment and costing sheets for estimators and ensure templates are complete.
• Review customer terms and contract docs for departures from requirements.
• Prepare spare-parts lists for pumps/equipment for tender submissions.
• Maintain tender/project files in SharePoint with proper naming and versioning.
• Support estimators with tender administration and submission requirements.
• Compile customer documentation after project award (manuals, data sheets, pump curves).
• Source required documentation from suppliers and internal libraries; ensure latest technical info is included.
• Format, assemble, and quality-check project documentation vs specs and contract dates.
• Create and manage package tasks in Planner; monitor due dates and priorities.
• Communicate early if information is missing or deadlines risk; coordinate with stakeholders to resolve issues.
• Manage workloads across multiple tenders and projects while maintaining progress records.
• Develop knowledge of pumps and mechanical equipment; contribute to workflow improvements.

Kenntnisse

Attention to detail

Organizational skills

Time management

Communication skills

Remote work capability

Tender/quotations support

Pumps/Mechanical knowledge

Ausbildung

Bachelor’s degree in Mechanical Engineering

Bachelor’s degree in Engineering Technology

Bachelor’s degree in Project Management

Bachelor’s degree in Business Administration

Tools

Microsoft 365

Jobbeschreibung

We’re looking for a detail-oriented Project Administrator to support an engineering team across tender preparation, estimating administration, and post-award project documentation. This role is ideal for someone with strong organisational skills, technical aptitude, and experience managing documentation, deadlines, and multiple projects. You’ll work with estimators, suppliers, and internal teams to prepare accurate tender files and customer documentation while building your knowledge of pumps, mechanical equipment, and engineering processes.

• Review incoming requests for quotation and tender documentation, establishing the required electronic folders, working files, registers, and administrative controls.
• Prepare equipment and costing sheets for estimators, ensuring tender templates, reference information, and supporting documentation are complete and ready for technical input.
• Complete preliminary administrative reviews of customer terms, conditions, and contract documentation using approved processes, identifying departures from company requirements for estimator or management review.
• Prepare recommended spare-parts lists for pumps and equipment included in tender submissions using approved product information and internal guidance, for estimator review.
• Maintain structured tender and project files in SharePoint, ensuring documentation is stored correctly with consistent naming and version control.
• Support estimators with tender administration, submission requirements, schedules, registers, and other non-engineering activities required to complete proposals on time.
• Following project award, compile customer documentation, including instruction manuals, lubrication schedules, data sheets, pump curves, spare-parts information, and supplier records.
• Source required documentation from suppliers and internal libraries, ensuring the latest approved technical information is included in each customer package.
• Format, assemble, and quality-check project documentation against customer specifications, contract requirements, and agreed submission dates.
• Submit completed documentation to the responsible estimator for technical review and incorporate required changes before external release.
• Create, update, and manage package tasks in Microsoft Planner, monitor due dates, and prioritise work in line with customer and contractual deadlines.
• Communicate early when information is missing or deadlines are at risk, coordinating with estimators, operations personnel, suppliers, and other stakeholders to resolve issues.
• Manage assigned workloads independently across multiple tenders and awarded projects while maintaining accurate progress records.
• Develop knowledge of pumps, mechanical equipment, spare parts, and estimating processes, and contribute to improvements in tender and documentation workflows.
• Perform other position-level duties as they arise.

Requirements

• Bachelor’s degree in Mechanical Engineering, Engineering Technology, Project Management, Business Administration, or a related discipline is essential.
• Minimum 3 years’ experience in project administration, tender support, estimating support, engineering administration, or a similar technical coordination role is essential.
• Demonstrated ability to interpret structured tender documents, customer requirements, terms and conditions, and technical information is essential.
• Proficiency in Microsoft 365, including Excel, Word, Teams, SharePoint, and Planner, is essential.
• Strong document formatting, file management, naming, version-control, and data-quality skills are essential.
• Exceptional attention to detail and the ability to identify missing, inconsistent, or inaccurate information before submission are essential.
• Strong organisational and time-management skills, with the ability to manage a high volume of concurrent tenders, projects, and customer deadlines, are essential.
• Ability to work remotely and independently, take ownership of assigned tasks, and communicate early when support or clarification is required is essential.
• Strong written and verbal communication skills and the ability to coordinate effectively with estimators, suppliers, operations teams, and other stakeholders are essential.
• Experience supporting requests for quotation, tenders, proposals, equipment schedules, costing templates, or post-award documentation is highly regarded.
• Mechanical aptitude or experience supporting pumps, rotating equipment, mining, industrial, manufacturing, or engineering operations is highly regarded.
• Experience compiling manuals, data sheets, equipment schedules, spare-parts lists, or other customer-facing technical documentation is highly regarded.
• Motivation to build technical product knowledge and potentially progress into estimating or broader project-support responsibilities is highly regarded.

Benefits

Why Join Twoconnect?

• Work from home
• Mon - Fri: 7:00 AM - 4:00 PM PHT(adjustments will be made for daylight saving time)
• HMO with 2 free dependents and medical reimbursements
• Government-mandated benefits
• Opportunities to work with leading companies in Australia and beyond
• Training programmes for career development
• Engaging company outings, team activities and wellness sessions
• Supportive, inclusive culture
• Dedicated managers focused on your growth and success

Twoconnect connects highly skilled Filipino professionals with established companies in Australia, New Zealand, the United States, the United Kingdom and Europe, providing direct access to global careers and long-term opportunities.

We offer competitive pay and benefits, additional entitlements and structured career development programs that make employment both financially rewarding and professionally sustainable.

Our industry-leading retention rate demonstrates our commitment to a people-first culture that prioritizes stability, growth and genuine care for every employee.

Twoconnect is an equal opportunity employer. We value cultural diversity and foster an inclusive workplace where every employee is respected and supported as part of a growing global team.