Remote Tender & Estimating Project Coordinator

Twoconnect; Manila; Remote; PHP 300,000 - 540,000; Full time

Benefits offered by this job

Work from home

HMO with 2 dependents

Government-mandated benefits

Training programmes

Career development

Job summary

Twoconnect is seeking a detail-oriented Project Administrator to support an engineering team across tender preparation, estimating administration, and post-award project documentation. The role emphasizes strong organisational skills, technical aptitude, and the ability to manage multiple projects and deadlines.

You will collaborate with estimators, suppliers, and internal teams to prepare accurate tender files and customer documentation while expanding knowledge of pumps, mechanical equipment,

Qualifications

• Bachelor’s degree in a related discipline is essential.
• Minimum 3 years’ experience in project administration or tender support.
• Experience interpreting structured tender documents and customer requirements is essential.
• Proficiency with Microsoft 365 (Excel, Word, Teams, SharePoint, Planner).
• Strong document formatting, file management, naming, version-control, and data quality skills.
• Excellent written and verbal communication; ability to coordinate with multiple stakeholders.

Responsibilities

• Review requests for quotation and tender documentation; establish folders and controls.
• Prepare equipment and costing sheets for estimators and ensure templates are complete.
• Review customer terms and contract docs for departures from requirements.
• Prepare spare-parts lists for pumps/equipment for tender submissions.
• Maintain tender/project files in SharePoint with proper naming and versioning.
• Support estimators with tender administration and submission requirements.
• Compile customer documentation after project award (manuals, data sheets, pump curves).
• Source required documentation from suppliers and internal libraries; ensure latest technical info is included.
• Format, assemble, and quality-check project documentation vs specs and contract dates.
• Create and manage package tasks in Planner; monitor due dates and priorities.
• Communicate early if information is missing or deadlines risk; coordinate with stakeholders to resolve issues.
• Manage workloads across multiple tenders and projects while maintaining progress records.
• Develop knowledge of pumps and mechanical equipment; contribute to workflow improvements.

Skills

Attention to detail

Organizational skills

Time management

Communication skills

Remote work capability

Tender/quotations support

Pumps/Mechanical knowledge

Education

Bachelor’s degree in Mechanical Engineering

Bachelor’s degree in Engineering Technology

Bachelor’s degree in Project Management

Bachelor’s degree in Business Administration

Tools

Microsoft 365

Job description

Twoconnect is seeking a detail-oriented Project Administrator to support an engineering team across tender preparation, estimating administration, and post-award project documentation. The role emphasizes strong organisational skills, technical aptitude, and the ability to manage multiple projects and deadlines.

You will collaborate with estimators, suppliers, and internal teams to prepare accurate tender files and customer documentation while expanding knowledge of pumps, mechanical equipment,