Estimating And Project Administrator - Work From Home Dayshift

Twoconnect; Manila; Remote; PHP 420,000 - 540,000; Full time

Benefits offered by this job

Work from home

HMO with dependents and medical

Government-mandated benefits

Training programmes

Career development

Job summary

Twoconnect is seeking a detail-oriented Project Administrator to support an engineering team across tender preparation, estimating administration, and post-award documentation. You will manage documentation, deadlines, and multiple projects while coordinating with estimators, suppliers, and internal teams to ensure accurate tender files and customer documentation.

The role emphasizes mechanical equipment knowledge, strong Microsoft 365 skills, and a proactive, independent work style suitable for

Qualifications

• Bachelor's degree or higher in a related field is essential.
• Minimum 3 years’ experience in project administration, tender support, or similar technical coordination roles.
• Demonstrated ability to interpret structured tender documents and customer requirements.
• Proficiency with Microsoft 365 (Excel, Word, Teams, SharePoint, Planner) and strong data-quality skills.

Responsibilities

• Review RFQ and tender documentation; establish folders, files, registers, and controls.
• Prepare equipment and costing sheets for estimators and ensure templates are complete.
• Perform preliminary reviews of customer terms and contract docs for departures.
• Prepare spare-parts lists for pumps and equipment for estimator review.
• Maintain tender/project files in SharePoint with consistent naming and versioning.
• Support estimators with tender admin, schedules, and submission requirements.
• Assemble post-award documentation including manuals, data sheets, and pump curves.
• Source required documentation from suppliers and internal libraries; ensure latest technical info.
• Format, assemble, and quality-check project docs against specs and dates.
• Submit completed docs for technical review and implement changes as needed.
• Create and manage package tasks in Planner; monitor due dates and priorities.
• Communicate early if information is missing or deadlines are at risk; coordinate with stakeholders.
• Manage workloads across multiple tenders and projects; maintain progress records.
• Develop knowledge of pumps and mechanical equipment; contribute to process improvements.
• Perform other duties as needed.

Skills

Attention to detail

Organizational skills

Communication

Documentation management

Multitasking

Remote work

Education

Bachelors in Mechanical Eng

Tools

Microsoft 365

SharePoint

Planner

Job description

Job Description:

We’re looking for a detail-oriented Project Administrator to support an engineering team across tender preparation, estimating administration, and post-award project documentation. This role is ideal for someone with strong organisational skills, technical aptitude, and experience managing documentation, deadlines, and multiple projects. You’ll work with estimators, suppliers, and internal teams to prepare accurate tender files and customer documentation while building your knowledge of pumps, mechanical equipment, and engineering processes.

• Review incoming requests for quotation and tender documentation, establishing the required electronic folders, working files, registers, and administrative controls.
• Prepare equipment and costing sheets for estimators, ensuring tender templates, reference information, and supporting documentation are complete and ready for technical input.
• Complete preliminary administrative reviews of customer terms, conditions, and contract documentation using approved processes, identifying departures from company requirements for estimator or management review.
• Prepare recommended spare-parts lists for pumps and equipment included in tender submissions using approved product information and internal guidance, for estimator review.
• Maintain structured tender and project files in SharePoint, ensuring documentation is stored correctly with consistent naming and version control.
• Support estimators with tender administration, submission requirements, schedules, registers, and other non-engineering activities required to complete proposals on time.
• Following project award, compile customer documentation, including instruction manuals, lubrication schedules, data sheets, pump curves, spare-parts information, and supplier records.
• Source required documentation from suppliers and internal libraries, ensuring the latest approved technical information is included in each customer package.
• Format, assemble, and quality-check project documentation against customer specifications, contract requirements, and agreed submission dates.
• Submit completed documentation to the responsible estimator for technical review and incorporate required changes before external release.
• Create, update, and manage package tasks in Microsoft Planner, monitor due dates, and prioritise work in line with customer and contractual deadlines.
• Communicate early when information is missing or deadlines are at risk, coordinating with estimators, operations personnel, suppliers, and other stakeholders to resolve issues.
• Manage assigned workloads independently across multiple tenders and awarded projects while maintaining accurate progress records.
• Develop knowledge of pumps, mechanical equipment, spare parts, and estimating processes, and contribute to improvements in tender and documentation workflows.
• Perform other position-level duties as they arise.

• Bachelor’s degree in Mechanical Engineering, Engineering Technology, Project Management, Business Administration, or a related discipline is essential.
• Minimum 3 years’ experience in project administration, tender support, estimating support, engineering administration, or a similar technical coordination role is essential.
• Demonstrated ability to interpret structured tender documents, customer requirements, terms and conditions, and technical information is essential.
• Proficiency in Microsoft 365, including Excel, Word, Teams, SharePoint, and Planner, is essential.
• Strong document formatting, file management, naming, version-control, and data-quality skills are essential.
• Exceptional attention to detail and the ability to identify missing, inconsistent, or inaccurate information before submission are essential.
• Strong organisational and time-management skills, with the ability to manage a high volume of concurrent tenders, projects, and customer deadlines, are essential.
• Ability to work remotely and independently, take ownership of assigned tasks, and communicate early when support or clarification is required is essential.
• Strong written and verbal communication skills and the ability to coordinate effectively with estimators, suppliers, operations teams, and other stakeholders are essential.
• Experience supporting requests for quotation, tenders, proposals, equipment schedules, costing templates, or post-award documentation is highly regarded.
• Mechanical aptitude or experience supporting pumps, rotating equipment, mining, industrial, manufacturing, or engineering operations is highly regarded.
• Experience compiling manuals, data sheets, equipment schedules, spare-parts lists, or other customer-facing technical documentation is highly regarded.
• Motivation to build technical product knowledge and potentially progress into estimating or broader project-support responsibilities is highly regarded.

Why Join Twoconnect?

We offer more than just a job — we offer a supportive and rewarding career experience. Here’s what you can expect from this opportunity:

• Work from home
• Mon - Fri: 7:00 AM – 4:00 PM PHT(adjustments will be made for daylight saving time)
• HMO with 2 free dependents and medical reimbursements
• Government-mandated benefits
• Opportunities to work with leading companies in Australia and beyond
• Training programmes for career development
• Engaging company outings, team activities and wellness sessions
• Supportive, inclusive culture
• Dedicated managers focused on your growth and success

Twoconnect connects highly skilled Filipino professionals with established companies in Australia, New Zealand, the United States, the United Kingdom and Europe, providing direct access to global careers and long-term opportunities.

We offer competitive pay and benefits, additional entitlements and structured career development programs that make employment both financially rewarding and professionally sustainable.

Our industry-leading retention rate demonstrates our commitment to a people-first culture that prioritizes stability, growth and genuine care for every employee.

Twoconnect is an equal opportunity employer. We value cultural diversity and foster an inclusive workplace where every employee is respected and supported as part of a growing global team.