Talent Scouting & Management Specialist

PlayTime Entertainment; Taguig; On-site; PHP 446,000 - 781,000; Full time

Job summary

FHM Exclusive Talent Management is seeking a proactive Talent Acquisition Specialist to discover, screen, recruit, and help manage models, actresses, influencers, and other entertainment personalities for the FHM Exclusive Talent Roster. The role requires a strong eye for potential, excellent organizational skills, and an ability to build trust with aspiring and established talents.

The Specialist will manage the talent acquisition pipeline from initial scouting and assessment through meetings,

Qualifications

• Experience in talent scouting or related fields.
• Bachelor’s degree preferred; equivalent industry experience considered.
• Ability to identify marketable talent and build rapport with models and entertainment personalities.
• Understanding of exclusivity, consent, confidentiality.
• Proficient with calendars, spreadsheets, social media platforms.

Responsibilities

• Talent scouting and screening through social media, events, referrals.
• Build and maintain a structured pipeline for signing talents.
• Coordinate discussions, documents, contracts, onboarding.
• Maintain talent profiles and administrative records.
• Support talent-related business opportunities and reporting.

Skills

Talent scouting

Screening interviews

Contract coordination

Talent management

Communication skills

Education

Bachelor’s degree in Communications

Tools

Microsoft Office

Google Workspace

Job description

We are seeking a proactive Talent Acquisition Specialist to discover, screen, recruit, and help manage models, actresses, influencers, and other entertainment personalities for the FHM Exclusive Talent Roster. The role requires a strong eye for potential, excellent organizational skills, and an ability to build trust with aspiring and established talents.

The Specialist will manage the talent acquisition pipeline from initial scouting and assessment through meetings, contract coordination, onboarding, and day-to-day talent communication. The role also supports talent-related business opportunities and performs essential administrative tasks under the direction of the Business Development and Talent Manager.

CORE RESPONSIBILITIES

1. Talent Scouting and Screening (35%)

• Scout promising models, actresses, influencers, and entertainment personalities through social media, casting activities, referrals, events, and industry networks.
• Evaluate potential talents for FHM brand fit, charisma, professionalism, audience appeal, commercial potential, and development readiness; prepare shortlists and recommendations.
• Conduct initial outreach, screening interviews, and portfolio reviews; arrange auditions or management meetings and record assessments accurately.

2. Talent Acquisition and Contract Coordination (30%)

• Build and maintain a structured pipeline of qualified prospects and pursue approved targets for signing talents to the FHM Exclusive Talent Roster.
• Explain FHM Exclusive Talent Management opportunities and expectations to prospective talents using management-approved information and materials.
• Coordinate discussions, required documents, contract drafting requests, reviews, signatures, and onboarding steps with the Business Development and Talent Manager and authorized legal representatives.
• Track contract status, approvals, deadlines, and follow-ups; ensure no exclusivity or commercial terms are promised or finalized without proper authorization.

3. Talent Handling and Relationship Coordination (25%)

• Maintain professional communication with assigned talents, respond to routine concerns, and elevate significant career, contractual, or welfare matters to the Manager.
• Coordinate talent availability, schedules, casting calls, meetings, shoots, and approved appearances with road managers, production teams, and external partners.
• Support talent profiling, onboarding, portfolio updates, introductions to potential opportunities, and smooth handovers to assigned management or operations personnel.
• Help identify suitable talent-project matches and relay potential collaboration or booking opportunities to the Manager for assessment and approval.

4. Talent Administration and Reporting (10%)

• Maintain organized and confidential talent profiles, portfolios, contact details, consent forms, contract files, and recruitment status records.
• Prepare talent meeting schedules, screening notes, document checklists, onboarding trackers, and routine administrative correspondence.
• Submit weekly pipeline and talent status updates and monthly acquisition summaries; flag stalled contracts, scheduling conflicts, and follow-up items promptly.

REQUIRED QUALIFICATIONS

• Relevant experience in talent scouting, casting, talent coordination, talent management, artist relations, entertainment production, or a related field; strong potential and industry knowledge may substitute for formal experience.
• Bachelor’s degree in Communication, Marketing, Entertainment Management, Business, or a related discipline is preferred; equivalent industry experience is considered.
• Demonstrated ability to identify marketable talent potential and confidently approach, screen, and build rapport with models and entertainment personalities.
• Working understanding of exclusive talent management arrangements, casting workflows, talent profiles, and the importance of approvals, consent, and confidentiality.
• Proficiency in Microsoft Office or Google Workspace, spreadsheets, calendars, social media platforms, and organized digital tracking systems.
• Excellent organizational, interpersonal, written and verbal communication, coordination, and follow‑through skills with strong attention to detail.
• Ability to handle multiple talent prospects and active talents, meet deadlines, and attend scouting, casting, events, and shoots as necessary.

PREFERRED QUALIFICATIONS

• Existing relationships with modeling communities, talent agencies, influencers, casting directors, artists, or entertainment industry contacts.
• Experience discovering emerging personalities through Instagram, TikTok, casting events, and creative industry networks.
• Experience coordinating talent agreements, contract checklists, onboarding processes, schedules, and talent database updates.
• Familiarity with the Philippine entertainment, modeling, media, publishing, and influencer landscape and talent image or usage‑rights coordination.

SUCCESS MEASURES

• A consistent pipeline of qualified, appropriately screened candidates aligned with FHM Exclusive Talent Management criteria.
• Achievement of approved exclusive talent signing and onboarding targets, with complete documentation and management authorization.
• Timely talent outreach, meetings, contract coordination, follow‑ups, and accurate reporting of prospects at each acquisition stage.
• Reliable coordination and professional relationship management for assigned talents, including efficient escalation and handover of issues.
• Complete, accurate, up‑to‑date and appropriately secured talent records, schedules, trackers, and administrative reports.