Talent Rewards Specialist

Solutions Exchange, Inc.; Makati; Hybrid; PHP 446,000 - 725,000; Full time

Job summary

Solutions Exchange, Inc. is seeking a Talent Rewards Specialist to run payroll and timekeeping for Philippine-based employees using Darwinbox HCM. You ensure compliance with SSS, PhilHealth, Pag-IBIG and BIR rules while providing reliable pay support.

Responsibilities include semi-monthly payroll processing, timekeeping validation, statutory filings, 13th month pay, and benefits administration, with a focus on accuracy and audit readiness.

Qualifications

• Bachelor's degree in Accountancy, HRM, Business Administration, Finance or a related field.
• 3–5 years of hands-on Philippine payroll experience, including statutory computations and BIR filings.
• Working knowledge of timekeeping rules: overtime, night differential, holiday pay, rest day premiums.
• At least 2 years using Darwinbox HCM for payroll, attendance and employee data processing.
• Proficiency in Excel (lookups, pivot tables, reconciliations).
• Strong attention to detail and ability to meet fixed payroll cut-offs.
• Confidential data handling per Data Privacy Act.

Responsibilities

• Payroll processing for regular, probationary, project-based and part-time staff.
• Compute pay components: base pay, overtime, premiums, and deductions.
• Handle 13th month pay, tax refunds and year-end tax processes.
• Maintain timekeeping accuracy across biometrics and attendance sources.
• File and remit government contributions and withholding taxes timely.
• Prepare payslips, bank uploads and assist with payroll reconciliations.

Skills

Attention to detail

English communication

Excel (lookups, pivot tables)

Confidential data handling

Analytical thinking

Time management

Payroll & timekeeping knowledge

Education

Bachelor's degree in Accountancy / HRM / Finance or related field

Tools

Darwinbox HCM

Job description

The Talent Rewards Specialist runs accurate, on-time payroll and timekeeping for Philippine-based employees, and supports the compensation and benefits programs that keep pay competitive and compliant. You ensure every employee is paid correctly under the Labor Code, BIR, SSS, PhilHealth and Pag-IBIG rules, and you give managers and employees a reliable point of contact for pay and attendance questions.

Detail

Description

Job title

Talent Rewards Specialist (Payroll & Timekeeping)

Function

Reports to

Talent Rewards Manager (adjust to your structure)

Location

Philippines (onsite, hybrid or remote per company policy)

Employment type

Full-time, regular

Pay cycle

Semi-monthly

Core system

Darwinbox HCM

Key responsibilities

Payroll processing

• Prepare and process semi-monthly (or monthly) payroll in Darwinbox HCM for regular, probationary, project-based and part-time employees, including final pay for separated employees.
• Compute basic pay, overtime, night shift premium and differential, holiday and rest day premiums, allowances, incentives, commissions, bonuses and retroactive adjustments.
• Compute and apply statutory deductions (SSS, PhilHealth, Pag-IBIG, withholding tax) and non-statutory deductions such as loans, salary advances and company dues.
• Process 13th month pay, service incentive leave conversion, tax refunds and year-end tax annualization.
• Reconcile payroll registers against the general ledger with Finance, and resolve variances before each pay run.
• Generate payslips and bank upload files, and coordinate fund requests and crediting dates with Finance and the bank.

Timekeeping and attendance

• Validate daily time records from biometrics, Darwinbox attendance or other timekeeping sources, including lates, undertime, absences, overtime and night shift hours.
• Process approved leave, overtime, rest day work, holiday work and schedule change requests, and flag unapproved or irregular entries to managers.
• Maintain employee work schedules, shift patterns and holiday calendars (regular and special non‑working days, plus local holidays) for each work location.
• Run cut‑off timekeeping reports and close each period on schedule, with a clean audit trail.
• Track leave balances (vacation, sick, service incentive, maternity, paternity, solo parent, VAWC and other statutory leaves) and keep them accurate.

Statutory compliance and reporting

• File and remit monthly SSS, PhilHealth and Pag-IBIG contributions and loan deductions on time, and file BIR withholding tax returns (such as Form 1601-C) and annual returns (Form 1604-C, alphalist).
• Prepare and issue BIR Form 2316 and support employees with tax queries and new‑hire onboarding (TIN, SSS, PhilHealth and Pag-IBIG numbers).
• Keep payroll practices aligned with the Labor Code, DOLE wage orders and issuances, and the Data Privacy Act; track regional minimum wage updates and contribution table changes.
• Support audits, DOLE inspections and government agency requests with complete, accurate records.

Rewards and benefits support

• Maintain accurate compensation and benefits data in Darwinbox HCM (salary changes, promotions, allowances, benefit enrollments).
• Administer HMO, life insurance, leave, loan and other company benefits with vendors and employees.
• Support the annual salary review, merit increase and bonus cycles with data, modelling and payroll implementation.
• Contribute to compensation benchmarking, job grading and pay equity analysis, as directed by the Talent Rewards Manager.

Employee service and continuous improvement

• Answer payroll, timekeeping, tax and benefits queries from employees and managers within agreed service levels.
• Document payroll and timekeeping procedures, and recommend process or system improvements that cut errors and manual work.
• Join system configuration, testing and migration work when payroll or HRIS platforms change.

Qualifications

Required

• Bachelor's degree in Accountancy, Human Resource Management, Business Administration, Finance or a related field.
• 3 to 5 years of hands‑on Philippine payroll experience, including statutory computations, government remittances and BIR filings.
• Working knowledge of timekeeping rules: overtime, night shift differential, holiday pay, rest day premiums and leave administration.
• At least 2 years of hands‑on experience as a Darwinbox HCM user, covering payroll, attendance, leave and employee data processing.
• Proficiency in Excel (lookups, pivot tables, reconciliations).
• Strong attention to detail, with the discipline to meet fixed payroll cut‑offs.
• Sound handling of confidential employee data, in line with the Data Privacy Act.
• Clear written and spoken English, and good communication with employees at all levels.

Preferred

• Experience in a shared services environment
• Experience with compensation and benefits, salary benchmarking or job evaluation.
• Exposure to payroll system implementation, migration or vendor management.
• Familiarity with payroll audit, internal controls

Competencies, success measures and working conditions

Core competencies

• Accuracy and rigor: catches errors before they reach employees.
• Integrity and confidentiality: treats pay and personal data as sensitive.
• Service orientation: resolves employee concerns quickly and courteously.
• Ownership and time management: meets cut‑offs under pressure.
• Analytical thinking: reconciles data and explains variances.

Adaptability: keeps up with changing lab