Talent Acquisition Scheduler & Onboarding Specialist

K2 Services LLC; Manila; On-site; PHP 446,000 - 725,000; Full time

Job summary

Opensity Solutions is seeking a Talent Acquisition Coordinator to manage interview scheduling, offer letter administration, and onboarding coordination in a high-volume environment. You will partner with recruiters, candidates, hiring managers, and the Onboarding team to ensure a professional, timely, and accurate hiring process from application through start date.

The role requires 1–3 years in recruiting coordination or similar, experience with Workday, strong organization, and excellent

Qualifications

• 1-3 years of experience in recruiting coordination, talent acquisition operations, HR administration, onboarding support, or a related coordination role.
• Demonstrated experience managing high-volume interview scheduling and candidate coordination.
• Experience generating offer letters and supporting recruiting administration activities preferred.
• Experience working within an Applicant Tracking System (Workday Recruiting strongly preferred).
• Strong organizational, time management, and prioritization skills with exceptional attention to detail.
• Excellent written and verbal communication skills with a customer-service mindset.
• Ability to manage multiple competing priorities in a fast-paced, high-volume environment.
• Comfortable supporting distributed teams across multiple time zones and geographic locations.
• Proficiency with Microsoft Office Suite and collaboration tools.
• Experience supporting remote, offshore, or global recruiting operations preferred.

Responsibilities

• Serve as the primary owner of interview scheduling across the recruiting organization, coordinating calendars between candidates, recruiters, hiring managers, and interview panels.
• Manage complex scheduling requests while ensuring speed, accuracy, and a positive candidate experience.
• Coordinate interview confirmations, reschedules, cancellations, and candidate communications in a timely and professional manner.
• Monitor scheduling-related SLAs to ensure interview activity progresses without delay.
• Support recruiters by managing administrative recruiting activities that increase recruiter capacity and efficiency.
• Maintain interview records, candidate files, and recruiting documentation within Workday ATS.
• Track and facilitate candidate movement throughout the hiring process, ensuring timely progression through recruiting stages.
• Generate and distribute offer letters within Workday and other approved systems.
• Ensure offer documentation is accurate, complete, and compliant with company processes.
• Coordinate offer approvals and support offer administration activities.
• Provide high-level candidate management support, including candidate follow-up, status updates, interview coordination, and ongoing communication throughout the hiring process.
• Partner with recruiters to maintain candidate engagement and reduce delays within the recruiting lifecycle.
• Act as the primary operational bridge between Talent Acquisition and the Onboarding team.
• Ensure accurate and timely transfer of candidate information following offer acceptance.
• Coordinate pre-employment and pre-start activities to support a seamless transition from candidate to employee.
• Partner with onboarding, HR, and hiring managers to resolve workflow issues, documentation gaps, and readiness concerns prior to start date.
• Support new hire readiness efforts and maintain visibility into critical onboarding milestones.
• Maintain high standards of data accuracy and integrity within Workday ATS.
• Ensure compliance with recruiting workflows, documentation requirements and established SLAs.
• Identify process gaps, candidate bottlenecks and data discrepancies, escalating issues appropriately.
• Maintain timely updates to candidate statuses, interview outcomes, offer activity and recruiting records.
• Support reporting accuracy, audits and process consistency across recruiting operations.
• Identify opportunities to streamline scheduling, candidate coordination and onboarding workflows.
• Adapt quickly to changing business priorities, hiring volume and recruiter support needs.
• Participate in training and improvement discussions of best practices for recruiters.
• Support standardization efforts that improve recruiter productivity and candidate experience.

Skills

Organizational skills

Time management

Prioritization

Attention to detail

Communication skills

Customer service mindset

Multi-tasking

Time-zone coordination

MS Office

Collaboration tools

Remote recruiting

Tools

Workday Recruiting

Workday ATS

Job description

Opensity Solutions is seeking a Talent Acquisition Coordinator to manage interview scheduling, offer letter administration, and onboarding coordination in a high-volume environment. You will partner with recruiters, candidates, hiring managers, and the Onboarding team to ensure a professional, timely, and accurate hiring process from application through start date.

The role requires 1–3 years in recruiting coordination or similar, experience with Workday, strong organization, and excellent