Talent Acquisition Coordinator (6 months contract)

Grace Global Operations Center (Philippines) Inc.; Muntinlupa; On-site; PHP 300,000 - 420,000; Full time

Job summary

Grace Global Operations Center (Philippines) Inc. seeks a proactive and detail‑oriented Talent Acquisition Coordinator to join our Talent Acquisition team.

This role focuses on managing complex scheduling across time zones, ensuring smooth candidate communication, and supporting a positive hiring experience. Responsibilities include coordinating interviews, tracking feedback, managing job postings, supporting employer branding, and coordinating travel, background checks, and onboarding logistics

Qualifications

• Bachelor’s degree in HR or related field required.
• At least 1 year of recruitment coordination experience or 2 years in HR, preferably in multinational/shared services.

Responsibilities

• Coordinate and schedule interviews across multiple time zones with hiring managers and candidates.
• Manage interview scorecards, feedback collection, and timely communication.
• Administer job postings across platforms with accuracy and compliance.
• Support employer branding through social media, events, and engagement channels.
• Coordinate candidate travel, background checks, drug screens, and onboarding logistics with recruiters.
• Assist in recruitment compliance audits.
• Prepare, analyze, and present weekly/monthly/quarterly recruitment reports and dashboards.
• Manage Talent Acquisition mailbox and respond to inquiries promptly.
• Oversee day-to-day administrative tasks and participate in special projects.
• Review recruitment and onboarding processes and suggest improvements.
• Coordinate onboarding with new hires for a smooth first day.
• Manage purchase card and team expenses and streamline reimbursements per policy.

Skills

ATS experience

Time management

Communication

Scheduling across time zones

Interpersonal skills

Education

Bachelor’s degree in HR or related field

Tools

SAP SuccessFactors

MS Office

CRM tools

Job description

W. R. Grace is seeking a proactive and detail‑oriented Talent Acquisition Coordinator to join our Talent Acquisition team. This role is ideal for someone who excels at managing complex scheduling needs across time zones, ensuring smooth candidate communication, and supporting a consistently positive hiring experience.

Shift Schedule : 5 pm to 2 am Manila Time

Responsibilities

• Coordinate and schedule interviews across multiple time zones, working closely with hiring managers and candidates to ensure a smooth and timely process.

• Initiate, track, and manage interview scorecards and feedback collection.

• Manage job postings across various platforms, ensuring accuracy and compliance with company standards.

• Support employer branding initiatives through social media, recruitment events, and other engagement channels.

• Partner with recruiters to manage candidate travel arrangements, background checks, drug screening, and onboarding logistics.

• Assist in conducting recruitment compliance audits.

• Prepare, analyze, and present recruitment reports (weekly, monthly, quarterly), including dashboards for performance tracking.

• Manage the Talent Acquisition team mailbox and respond to inquiries promptly and professionally.

• Oversee day‑to‑day administrative tasks and participate in special projects as needed.

• Review current recruitment and onboarding processes and recommend improvements.

• Coordinate with new hires during onboarding to ensure they are fully prepared for their first day.

• Manage purchase card and team expense transactions, including travel reimbursements, and streamline reimbursement processes in accordance with company and local requirements.

Required Qualifications

• Bachelor’s degree in HR or a related field.

• At least 1 year of progressive experience in recruitment coordination, or 2 years of relevant HR experience preferably within a multinational or shared services environment.

• Demonstrated experience with Applicant Tracking Systems (ATS), with a strong preference for SAP SuccessFactors.

• Proficiency in Microsoft Office Suite and familiarity with CRM tools.

• Strong organizational and time‑management skills, with the ability to handle multiple priorities and meet deadlines.

• Excellent verbal and written communication skills in English.

• High level of accuracy and attention to detail.

• Ability to interpret and apply HR policies and procedures.

• Strong problem‑solving and critical‑thinking capabilities.

• Team‑oriented mindset with a positive, proactive attitude.

Preferred Qualifications

• Experience supporting recruitment for U.S.-based or global teams.

• Hands‑on experience with the SAP SuccessFactors Recruiting module.

• Exposure to AI tools and digital recruitment technologies.

• Experience with employer branding and recruitment marketing initiatives.