Talent Acquisition Coordinator

STAFF X; Metro Manila; In loco; PHP 450.000 - 580.000; Tempo pieno

Descrizione del lavoro

Staff X is seeking a Talent Acquisition Coordinator in the Philippines to support both pods by handling administration, scheduling, documentation and communication around every search. The role ensures requisitions are launched, data stays current in NEXUS and the TA Dashboard reflects live role status, while protecting the team’s client turnaround commitments.

The successful candidate will manage scheduling across Australian and Philippine time zones, perform initial CV screening, maintain

Competenze

• Experience in recruitment coordination, administration, operations or a client-facing support role.
• Strong written and spoken English, with confidence to deal with Australian clients and candidates.
• Comfortable across ATS, LinkedIn, job boards and Microsoft 365, including calendar management across Australian and Philippine time zones.

Mansioni

• Create and launch new job requisitions in NEXUS and maintain role information.
• Update the TA Dashboard daily and before team meetings.
• Schedule interviews and coordinate client calendars across pods and time zones.
• Screen CVs against intake briefs to present qualified candidates.
• Communicate with candidates with clear, timely updates throughout the pipeline.
• Coordinate offer paperwork and employment references for successful candidates.
• Ensure all hiring documentation is stored per company processes.
• Manage the Talent Acquisition team's shared inbox and respond to enquiries.

Conoscenze

Recruitment coordination

Administration

Client-facing

ATS

LinkedIn

Microsoft 365

Calendar management

Time zone coordination

Attention to detail

Proactive

Team player

Strumenti

ATS

LinkedIn

Microsoft 365

Descrizione del lavoro

About the role

The Talent Acquisition Coordinator is the engine room of the Staff X TA function. Supporting both pods, the Coordinator owns the administration, scheduling, documentation and communication work that sits around every search, so recruiters spend their time recruiting. The role launches and maintains every requisition, keeps NEXUS and the TA Dashboard accurate, moves candidates through scheduling, reference checks and pre-employment, manages the TA shared inbox, and keeps every live role visible in market. A strong Coordinator carries the scheduling and administrative load of nearly two recruiters and directly protects the team's client turnaround commitments.

Key responsibilities

• Create and launch new job requisitions in NEXUS based on client requirements confirmed at intake, including the role complexity tier set at intake
• Ensure all role information is accurately entered and maintained within NEXUS and internal recruitment platforms
• Update the TA Dashboard daily and before every team meeting so it reflects live role status
• Schedule interviews and coordinate client calendars across both pods, booking client interviews within 48 hours of positive client feedback
• Complete first-pass CV screening against the intake brief, so recruiters only see qualified candidates
• Keep candidates informed with clear, timely communications and status updates at every stage of the pipeline
• Coordinate offer and agreement paperwork for successful candidates, working with the Team Lead
• Coordinate and complete employment reference checks for successful candidates, with a minimum of two supervisor references
• Ensure all hiring documentation is collected and stored in accordance with company processes
• Manage and monitor the Talent Acquisition team's shared inbox, reviewing each email as it arrives and responding to recruitment enquiries

About you

• Experience in recruitment coordination, administration, operations or a client-facing support role
• Strong written and spoken English, with the confidence to deal directly with Australian clients and candidates
• Comfortable across an ATS, LinkedIn, job boards and Microsoft 365, including calendar management across Australian and Philippine time zones
• Highly organised and detail-focused, with reliable data discipline
• Proactive and self-directed, and comfortable managing a high volume of moving parts
• Calm under pressure, discreet with confidential information, and takes pride in high-quality work
• A collaborative team player who is coachable and interested in a recruitment career