Supply Planning and Operations Supervisor

SEAOIL Philippines, Inc.; Metro Manila; On-site; PHP 600,000 - 900,000; Full time

Job summary

SEAOIL Philippines, Inc. is seeking a Supply Planning and Operations Supervisor to optimize end-to-end supply movements, control costs, and protect oil margins in the Philippines.

You will coordinate with internal teams and external partners to prevent demurrage, manage vessel charges, validate surveys, and ensure accurate billing and documentation. This role requires strong analytical ability, attention to detail, and hands-on experience in logistics, import operations, and cost-reduction

Qualifications

• 2+ years of related experience in supply planning/operations.
• Bachelor's degree in Industrial Engineering or related field.

Responsibilities

• Ensure effective monitoring, validation, and reduction of supply-related costs, including duties, taxes, demurrage, and operational charges to improve financial performance.
• Monitor vessel operations (local and import), compare actual performance against SLA metrics, log delays (including force majeure), and ensure accurate vessel owner payments.
• Review, process, and accrue surveyor’s charge based on approved quotations; coordinate with surveyors for nominations and validate billing with Planning and Operations teams.
• Review oil losses beyond tolerance, compile necessary documentation (e.g., surveyor reports, invoices), and file claims with the Risk Department to recover losses and reduce financial exposure.
• Reconcile actual transactions with supplier invoices and billing documents to prevent errors, overpayments, and compliance issues.
• Ensure vessel owners, surveyors, and internal teams (Planning, Operations, Finance) to ensure alignment, accurate documentation, and smooth shipment handling.
• Proactively manage activities to prevent stockouts, demurrage, and off-spec incidents by ensuring accurate loading/discharging operations and timely payments.
• Participate in analyzing voyage expenses, establishing cost cut-offs, and setting new operational budgets to enhance financial planning.
• Identify inefficiencies in current workflows, propose enhancements, and help implement process improvements aligned with the company's cost reduction and operational efficiency goals.
• Maintain accurate and timely records of vessel and cargo movements, transactions, and supporting documents for audit, reporting, and compliance purposes.

Education

Bachelor's degree in Industrial Engineering or related

Job description

Are you ready to start your legaSEA? SEAOIL is looking for passionate talents to help make a difference in the lives of Filipinos and fuel their better future. Here's your chance to grow your career with the largest and leading independent fuel company in the country - join us as our next Supply Planning and Operations Supervisor!

What is this role about?

The Supply Planning and Operations Senior Officer is responsible for managing and optimizing the end-to-end supply operations to control costs and recover oil losses. This includes validating and processing cost-related transactions such as surveyor charge and vessel charges, analyzing vessel performance, filing oil loss claims, and ensuring accurate billing and documentation. The role requires close coordination with internal teams and external stakeholders to prevent operational issues like demurrage or stockouts and to maintain the integrity of cargo movements. It also involves identifying inefficiencies and recommending process improvements to enhance overall operational efficiency.

What will YOU do?

• Ensure effective monitoring, validation, and reduction of supply-related costs, including duties, taxes, demurrage, and operational charges to improve financial performance
• Monitor vessel operations (local and import), compare actual performance against SLA metrics, log delays (including force majeure), and ensure accurate vessel owner payments
• Review, process, and accrue surveyor’s charge based on approved quotations; coordinate with surveyors for nominations and validate billing with Planning and Operations teams
• Review oil losses beyond tolerance, compile necessary documentation (e.g., surveyor reports, invoices), and file claims with the Risk Department to recover losses and reduce financial exposure
• Reconcile actual transactions with supplier invoices and billing documents to prevent errors, overpayments, and compliance issues
• Ensure vessel owners, surveyors, and internal teams (Planning, Operations, Finance) to ensure alignment, accurate documentation, and smooth shipment handling
• Proactively manage activities to prevent stockouts, demurrage, and off-spec incidents by ensuring accurate loading/discharging operations and timely payments
• Participate in analyzing voyage expenses, establishing cost cut-offs, and setting new operational budgets to enhance financial planning
• Identify inefficiencies in current workflows, propose enhancements, and help implement process improvements aligned with the company's cost reduction and operational efficiency goals
• Maintain accurate and timely records of vessel and cargo movements, transactions, and supporting documents for audit, reporting, and compliance purposes

What will YOU need?

• At least 2 years of related experience, preferably from the Business Services, Retail, Energy, Oil/Gas, Logistics industry
• Bachelor's degree in Industrial Engineering, Business Management or related courses