Supply Chain Coordinator (Work From Home)

Persona; Philippines; Remote; PHP 420,000 - 660,000; Full time

Benefits offered by this job

Best salaries in the industry

Remote work from specified location

Growth opportunities

Fast-paced and collaborative culture

People-first company culture

Get paid in currency of choice

Full benefits

Job summary

Persona is hiring a Supply Chain Coordinator for a remote, long‑term role. You will manage daily logistics, inventory, purchasing, receiving, and sales orders for a growing consumer products business. Collaborate with internal teams and co-manufacturers to ensure accuracy and efficient operations.

The role emphasizes inventory records accuracy, coordination with 3PLs, and supporting recurring weekly, monthly, and quarterly cycles with attention to detail and proactive problem solving.

Qualifications

• At least 2 years of experience in supply chain, inventory management, purchasing, or operations administration.
• Experience in the food, supplement, or consumer packaged goods (CPG) industry is required.
• Strong analytical and mathematical skills.
• Advanced Microsoft Excel skills and proficiency with general office software.
• Hands-on experience using an ERP system.
• Strong understanding of purchase orders, receiving, inventory adjustments, and sales order processing.
• High attention to detail and strong commitment to data accuracy.
• Ability to manage recurring deadlines across weekly, monthly, and quarterly cycles.
• Strong organizational and documentation skills, including maintaining Proof of Delivery records.
• Clear written and verbal communication skills for working with co-manufacturers, suppliers, and internal teams.

Responsibilities

• Make inventory adjustments based on reconciliation data and disposal documentation.
• Create inventory transfers in CIN7 to reflect physical inventory movements.
• Create and revise purchase orders for co-manufacturers on a weekly and monthly basis.
• Coordinate shipments from contract manufacturers to 3PLs, including COAs, ASNs, and labels.
• Create Advanced Shipping Notices for items being shipped to 3PL facilities.
• Review and approve invoices.
• Receive finished goods and process inventory consumption in CIN7 based on information from contract manufacturers.
• Process raw material and component receipts, maintain POD records, and forward documentation to Accounts Payable.
• Receive and record marketing inventory in CIN7.
• Maintain proofs of delivery and COAs for shipments to co-manufacturers.
• Create quarterly sales orders and invoices for intercompany transactions.
• Enter and process sample orders as needed.
• Process B2B customer orders and invoices through SPS Commerce and CIN7.
• Arrange and coordinate LTL freight shipments.
• Set up new customers in CIN7 as needed.
• Provide operational and documentation support to the Accounting team.
• Collaborate with co-manufacturers, Quality Control, and internal teams to maintain inventory accuracy.

Skills

Inventory management

Analytical thinking

Attention to detail

Organizational skills

Cross-functional collaboration

Process management

Proactive problem solving

Reliability & ownership

Adaptability

Clear communication

Education

Bachelor's degree in Supply Chain, Operations, Business, or related field

Tools

CIN7

Microsoft Excel

ERP systems

SPS Commerce

EDI platforms

Inventory management systems

Job description

Persona is a recruiting and staffing company that hires exceptional people from 98 countries into full-time, long-term remote roles with the most ambitious companies on earth.

Our clients include Fortune 500 enterprises, fast-growing startups backed by Sequoia, Founders Fund, and Andreessen Horowitz, and high-performing companies of every size in between. We offer roles in project management, operations, finance, design, marketing, customer success, and more. Every hire is for a specific open position: one person, one dedicated client, built to last.

Every offer we make is for an open role with a single client — the kind of role that’s almost impossible to find on your own: industry-leading pay set against your experience and skill, real career growth, and a stable seat at a serious company, working from home, anywhere in the world.

Persona was founded in 2018 by two Stanford graduates on a simple idea: talent is everywhere, but opportunity isn’t. By recruiting globally for specific client roles, we’ve grown into one of the fastest-growing companies in the global staffing industry. Every applicant goes through the same steps, and each one is designed to let you show what you can actually do.

We hire people who care about the craft of their work, take ownership without being asked, and want to build a career rather than just hold a job. If that’s you, and one of our open roles fits, we’d like to meet you.

Role Summary

We are seeking a Supply Chain Coordinator to support day-to-day logistics, inventory management, purchasing, receiving, and sales order processing for a growing consumer products business.

In this role, you will be responsible for maintaining accurate inventory records across co-manufacturing and internal locations, processing purchase orders and sales orders, coordinating shipments, and supporting recurring weekly, monthly, and quarterly close activities.

You will work closely with the Supply Chain Manager, Accounting, Business Operations, co-manufacturers, third-party logistics providers, and other stakeholders to ensure inventory accuracy and smooth operational processes.

The ideal candidate has hands‑on supply chain experience in the food, supplement, or consumer packaged goods (CPG) industry, strong attention to detail, and the ability to manage recurring operational deadlines.

This is a remote, 25-hour position requiring availability aligned with a 10 AM Eastern Time schedule.

Key Responsibilities

• Make inventory adjustments based on reconciliation data and disposal documentation.
• Create inventory transfers in CIN7 to reflect physical inventory movements.
• Create and revise purchase orders for co-manufacturers on a weekly and monthly basis.
• Coordinate shipments from contract manufacturers to third-party logistics providers (3PLs), including shipping documentation such as Certificates of Analysis (COAs), Advanced Shipping Notices (ASNs), and labels.
• Create Advanced Shipping Notices for items being shipped to 3PL facilities.
• Review and approve invoices.
• Receive finished goods and process inventory consumption in CIN7 based on information provided by contract manufacturers.
• Process raw material and component receipts, maintain Proof of Delivery (POD) records, and forward documentation to Accounts Payable.
• Receive and record marketing inventory in CIN7.
• Maintain proofs of delivery and Certificates of Analysis for shipments delivered directly to co-manufacturers.
• Create quarterly sales orders and invoices for intercompany transactions.
• Enter and process sample orders as needed.
• Process B2B customer orders and invoices through SPS Commerce and CIN7.
• Arrange and coordinate less‑than‑truckload (LTL) freight shipments.
• Set up new customers in CIN7 as needed.
• Provide operational and documentation support to the Accounting team.
• Collaborate with co-manufacturers, Quality Control, and internal teams to maintain accurate inventory and operational data.
• Coordinate inventory movements from third‑party logistics facilities to Amazon distribution centers.
• Participate in meetings with 3PL partners regarding supply chain and inventory matters as needed.
• Support additional supply chain and operational activities assigned by the Supply Chain Manager.

Required Qualifications

• At least 2 years of experience in supply chain, inventory management, purchasing, or operations administration.
• Experience in the food, supplement, or consumer packaged goods (CPG) industry is required.
• Strong analytical and mathematical skills.
• Advanced Microsoft Excel skills and proficiency with general office software.
• Hands‑on experience using an ERP system.
• Strong understanding of purchase orders, receiving, inventory adjustments, and sales order processing.
• High attention to detail and strong commitment to data accuracy.
• Ability to manage recurring deadlines across weekly, monthly, and quarterly cycles.
• Strong organizational and documentation skills, including maintaining Proof of Delivery records.
• Clear written and verbal communication skills for working with co-manufacturers, suppliers, and internal teams.

Preferred Qualifications

• Bachelor's degree in Supply Chain, Operations, Business, or a related field.
• Hands‑on experience using CIN7.
• Experience working with co-manufacturers or third-party logistics providers.
• Familiarity with regulated consumer goods manufacturing environments.
• Exposure to basic accounting functions, including Accounts Payable support, intercompany invoicing, or month‑end reconciliation.
• Experience with SPS Commerce or a similar Electronic Data Interchange (EDI) platform.

Tools & Technologies

• CIN7, Microsoft Excel, ERP systems, SPS Commerce, EDI platforms, inventory management systems, general office software

Core Competencies

• Inventory Accuracy: Maintains reliable inventory records, identifies discrepancies, and ensures inventory movements and adjustments are accurately documented.
• Organization & Attention to Detail: Handles purchase orders, receiving records, invoices, and inventory documentation with accuracy and consistency.
• Supply Chain Coordination: Works effectively with co-manufacturers, logistics providers, suppliers, and internal teams to support daily operations.
• Analytical Thinking: Reviews inventory data and reconciliation records to identify errors and support accurate decision‑making.
• Process Management: Follows established workflows and meets recurring weekly, monthly, and quarterly deadlines.
• Cross‑Functional Collaboration: Communicates effectively with Accounting, Quality Control, Business Operations, and external partners.
• Proactive Problem Solving: Identifies inventory discrepancies, shipment issues, and documentation gaps and works to resolve them.
• Reliability & Ownership: Takes responsibility for assigned tasks and consistently follows through on operational requirements.
• Adaptability: Balances recurring responsibilities with changing priorities and additional operational requests.

What We Offer

• Best salaries in the industry
• work remotely from the location specified for this role permanently
• Opportunities for growth and advancement
• A fast‑paced and collaborative environment
• A warm, people‑first company culture
• Get paid in your currency of choice
• Full benefits

This is a full‑time, long‑term remote position dedicated to one client company. Persona provides onboarding and ongoing employment support for this position.