Inventory Analyst (Virtual Assistant)

RYZE Inc.; Philippines; Remote; PHP 400,000 - 800,000; Full time

Job summary

RYZE Inc. is seeking a skilled Inventory Analyst to join our fully remote team. You will reconcile NetSuite inventory balances with co‑manufacturers across multiple locations, investigate discrepancies, and ensure data integrity for month‑end closes.

You will also oversee inbound shipments, assemble builds, and validate BOMs, while maintaining clear documentation for accounting and audits in a distributed, fast‑moving DTC environment.

Qualifications

• 2+ years in inventory, supply chain, or related fields.
• Hands-on NetSuite experience: assembly builds, receipts, transfers, adjustments.
• Advanced Excel/Sheets skills: pivot tables, VLOOKUP/XLOOKUP, INDEX/MATCH.

Responsibilities

• Partner Reporting & Reconciliation: Reconcile inventory balances in NetSuite against third‑party reporting from our co-manufacturers, ensuring data consistency across all locations.
• Review co‑manufacturer production and consumption reports for completeness and accuracy before posting.
• Work directly with co‑manufacturer contacts to research and resolve discrepancies, short receipts, and unreported movements.
• Track inbound shipments through receipt, escalating delays, quantity variances, and damages.
• Investigate and document root causes of partner‑level variances, and follow through on corrective actions.
• Transaction Execution in NetSuite: Execute and audit assembly builds for manufacturing, kitting, and finished goods.
• Process and validate inventory adjustments tied to production, kitting, rework, and corrections.
• Enter and verify item receipts, transfers, and returns for co‑manufacturer and warehouse locations.
• Validate Bills of Materials (BOMs) used in production and kitting assemblies.
• Ensure transactions post accurately by SKU, quantity, location, and date, and align with physical movements and partner reporting.
• Analysis, reporting & Month‑End Close: Build and maintain recurring inventory reports — on‑hand positions, variance summaries, aging, and discrepancy logs.
• Identify discrepancies between expected and actual material usage, and quantify the impact.
• Perform data validation to surface posting errors, duplicate transactions, and missing entries.
• Analyze trends in recurring discrepancies and recommend process or system fixes.
• Assist with end‑of‑month inventory close and reconciliations across all locations and partners.
• Provide transaction‑level support, documentation, and written variance explanations for accounting and audits.
• Maintain SOPs for the tasks you own, and other related tasks that may be assigned from time to time.

Skills

NetSuite

Excel/Sheets

Reconciliation

Attention to detail

Written English

Remote work

Tools

NetSuite

Excel/Sheets

Job description

COMPANY RYZE was founded in 2019 by Andrée Werner and Rashad Hossain, out of a parents' basement, with a mission to change daily health, starting with the morning routine: a nutrient-dense mushroom coffee delivering clean energy, mental clarity, and immune support. Built on a Direct-to-Consumer foundation with a performance marketing engine, RYZE achieved hockey‑stick growth and a community of over 1 million active subscribers. DTC remains the foundation, but RYZE has expanded into mass retail, quickly becoming the #2 items in Target's overall coffee category and is now executing a multi‑channel expansion, with a cross‑category launch coming in early 2027. RYZE is uniquely positioned to redefine how people think about daily wellness. We’re a lean, fast‑moving, mission‑driven team who believe daily rituals create the foundation for living your greatest life, and we’re just getting started!

ROLE & RESPONSIBILITIES OVERVIEW: We are adding an Inventory Analyst to our remote operations team to keep pace with growing transaction volume across our co‑manufacturing partners and warehouse locations. This role works alongside our existing inventory team members, sharing the same core scope while taking ownership of additional locations and partners. The work is a mix of hands‑on transaction execution in NetSuite and the analysis that sits on top of it: reconciling what our system says against what our co‑manufacturers report, finding the root cause when the two disagree, and keeping inventory data clean enough for accounting to close the month on it.

WHAT YOU’LL DO

• Partner Reporting & Reconciliation: Reconcile inventory balances in NetSuite against third‑party reporting from our co‑manufacturers, ensuring data consistency across all locations.
• Review co‑manufacturer production and consumption reports for completeness and accuracy before posting.
• Work directly with co‑manufacturer contacts to research and resolve discrepancies, short receipts, and unreported movements.
• Track inbound shipments through receipt, escalating delays, quantity variances, and damages.
• Investigate and document root causes of partner‑level variances, and follow through on corrective actions.
• Transaction Execution in NetSuite: Execute and audit assembly builds for manufacturing, kitting, and finished goods.
• Process and validate inventory adjustments tied to production, kitting, rework, and corrections.
• Enter and verify item receipts, transfers, and returns for co‑manufacturer and warehouse locations.
• Validate Bills of Materials (BOMs) used in production and kitting assemblies.
• Ensure transactions post accurately by SKU, quantity, location, and date, and align with physical movements and partner reporting.
• Analysis, reporting & Month‑End Close: Build and maintain recurring inventory reports — on‑hand positions, variance summaries, aging, and discrepancy logs.
• Identify discrepancies between expected and actual material usage, and quantify the impact.
• Perform data validation to surface posting errors, duplicate transactions, and missing entries.
• Analyze trends in recurring discrepancies and recommend process or system fixes.
• Assist with end‑of‑month inventory close and reconciliations across all locations and partners.
• Provide transaction‑level support, documentation, and written variance explanations for accounting and audits.
• Maintain SOPs for the tasks you own, and other related tasks that may be assigned from time to time.

PROFESSIONAL QUALIFICATIONS

• 2+ years of hands‑on experience in inventory, supply chain, e‑commerce operations, or transactional accounting
• Working experience in NetSuite — assembly builds, item receipts, transfers, inventory adjustments, and saved searches
• Experience reconciling internal inventory records against third‑party reporting from co‑manufacturers, contract manufacturers, or outsourced warehouse partners
• Advanced Excel or Google Sheets: pivot tables, VLOOKUP/XLOOKUP, INDEX/MATCH, and comfort in large multi‑thousand‑row files
• Demonstrated accuracy with detailed numerical data, and the discipline to double‑check your own work before it moves downstream
• Strong written English — you will document findings, elevate issues to partners, and explain variances in writing
• Ability to work independently in a remote setup, and to raise a flag early when something looks wrong
• Reliable internet connection and a computer suitable for full‑time remote work

PREFERRED (But not required)

• Experience in a DTC, e‑commerce, CPG, or food and beverage environment
• Exposure to co‑packer or contract manufacturing relationships, BOM structures, and kitting operations
• Experience participating in a month‑end or year‑end inventory close
• Depth in NetSuite beyond day‑to‑day transactions — the Inventory and Manufacturing modules, multi‑location inventory, work orders and assembly items, and building your own saved searches and reports
• Comfort working in our stack: NetSuite (ERP), Excel / Google Sheets, and Slack for day‑to‑day communication

We are a fully remote, global company with a mission to help people feel better every day through the power of superfoods. We are looking for passionate individuals to help us grow our impact and community through a better‑for‑you daily ritual that supports whole body health.