Subcontractor Data & Workflow Coordinator

Cooee Inc.; Makati; On-site; PHP 279,000 - 446,000; Full time

Job summary

Cooee Inc. partners with a leading Australian fire services company to recruit a Subcontractor Coordinator in Makati. You will ensure subcontractor information is captured accurately in Uptick, including defects, quotations, test reports and corrective actions.

Your work will support compliant service delivery and accurate customer billing. This onsite, day-shift role values attention to detail, proactive communication, and strong organizational skills.

Qualifications

• Fresh graduates welcome; background in service coordination, operations, admin or customer service preferred but not required.
• Excellent verbal and written communication for non-Filipino clients and team members.
• High attention to detail and strong organizational skills.
• Experience handling high volumes of admin tasks accurately.
• Strong system navigation and document management abilities.
• Proactive communicator with cross-department coordination capability.

Responsibilities

• Receive and review test sheets, defect reports and quotations from Subcontractors for completeness and accuracy.
• Standardize external terms and formats into the Uptick structure (defect types, asset links, service levels, scheduling).
• Log defects, tasks, service results, and quotes into Uptick following internal workflows.
• Map data to correct sites and resolve inconsistent entries.
• Create repair tasks, process quotes and manage follow-up work orders from subcontractor findings.
• Track equipment bookings, monitor overdue submissions and close finished tasks.
• Coordinate with subcontractors and internal teams to keep information up-to-date.
• Follow up on missing details, defects and reporting concerns; assist with documentation requirements.
• Review subcontractor information in Uptick for accuracy and completeness.
• Check reports, photos, test results and defect details against company requirements.
• Prepare reports on defects, completed work, quotes, and pending follow-ups.
• Identify areas for improvement and support faster turnaround and data accuracy.

Skills

Attention to detail

Organizational skills

Communication skills

Coordination

Data entry

Document management

System navigation

Proactive communicator

Tools

Uptick

Job description

Cooee Inc. partners with a leading Australian fire services company to recruit a Subcontractor Coordinator in Makati. You will ensure subcontractor information is captured accurately in Uptick, including defects, quotations, test reports and corrective actions.

Your work will support compliant service delivery and accurate customer billing. This onsite, day-shift role values attention to detail, proactive communication, and strong organizational skills.