Strategic Executive Assistant to MD | Global Ops & Projects

Lewis Personnel Management; Makati; On-site; PHP 1,000,000 - 1,500,000; Full time

Job summary

Lewis Personnel Management is seeking a Senior Executive Assistant based on-site in Salcedo, Makati, to partner with the Managing Director across multiple companies and strategic initiatives. You will manage scheduling, prepare materials, track deliverables, and coordinate travel while handling sensitive information with discretion.

You will liaise with stakeholders, maintain project trackers, and drive process improvements using AI productivity tools to enhance efficiency and governance.

Qualifications

• 7+ years of professional experience supporting senior executives, founders, or C-suite leaders.
• Experience in executive office management, project coordination, and stakeholder management.
• Experience supporting business owners, family offices, or multiple business units is a plus.
• Excellent written and verbal English communication skills.
• Proficiency with AI productivity tools (e.g., ChatGPT, Claude, Gemini, Notion AI).

Responsibilities

• Manage the Managing Director's calendar, appointments, meetings, priorities, correspondence, and follow-ups.
• Draft correspondence, reports, presentations, memoranda, agendas, and business documents.
• Attend meetings, prepare materials, record minutes, and track action items.
• Monitor deadlines, commitments, deliverables, and executive priorities.
• Coordinate domestic and international travel arrangements.
• Liaise with internal/external stakeholders, including advisers, partners, and senior management.
• Maintain project trackers, status reports, and executive dashboards.
• Maintain organized records of critical documents with proper filing and access.
• Prepare meeting summaries and follow-up reports; ensure action items are completed.
• Leverage AI tools to improve executive effectiveness and automate processes.

Skills

Executive support

Stakeholder management

Project coordination

Discretion

English proficiency

AI productivity tools

Education

Bachelor's degree in Business Administration/Management/Communications/Law/Finance/Economics

Job description

Lewis Personnel Management is seeking a Senior Executive Assistant based on-site in Salcedo, Makati, to partner with the Managing Director across multiple companies and strategic initiatives. You will manage scheduling, prepare materials, track deliverables, and coordinate travel while handling sensitive information with discretion.

You will liaise with stakeholders, maintain project trackers, and drive process improvements using AI productivity tools to enhance efficiency and governance.