Strategic Executive Assistant to CEO | Board & Exec Support

iQor; Philippines; Hybrid; PHP 700,000 - 900,000; Full time

Job summary

Voya Philippines is seeking an Executive Assistant to the President and CEO to provide high-level administrative and strategic support, acting as the primary liaison for internal and external stakeholders on all matters pertaining to the Office of the President and CEO.

The ideal candidate is a proactive problem-solver with exceptional organization, discretion, and the ability to manage complex priorities in a fast-paced environment.

Qualifications

• Bachelor's degree in Business Administration, Communications, or a related field.
• 5–10 years of experience supporting C-level executives (CEO/President/Chairman).
• Strong written and verbal English, with ability to handle confidential information.
• Proven ability to manage multiple priorities and high-stakes schedules.

Responsibilities

• Manage and optimize an extremely active calendar for the President and CEO.
• Coordinate complex travel arrangements and agendas for CEO and SLT.
• Prepare meetings with briefs, research, and documents for leadership.
• Screen calls, emails, and correspondence; respond when appropriate.
• Draft high-level communications and reports for internal and external stakeholders.
• Serve as a bridge between the CEO's office and senior leadership.
• Organize board meetings, minutes, and action-item tracking.
• Create presentations for board discussions and stakeholder briefings.
• Handle confidential information with absolute discretion and integrity.
• Lead special projects and support executive events and research initiatives.
• Oversee office operations, expenses, and other administrative tasks.
• Coordinate customer visits and assist with contracts administration as needed.

Skills

English proficiency

Interpersonal skills

Organizational skills

Discretion

Education

Bachelor's degree in Business Administration / Communications

Tools

MS Office (Word, Excel, PowerPoint)

Job description

Voya Philippines is seeking an Executive Assistant to the President and CEO to provide high-level administrative and strategic support, acting as the primary liaison for internal and external stakeholders on all matters pertaining to the Office of the President and CEO.

The ideal candidate is a proactive problem-solver with exceptional organization, discretion, and the ability to manage complex priorities in a fast-paced environment.