Strategic Executive Assistant to C‑Suite | Calendar & Ops Expert

HRTX; Philippines; On-site; PHP 600,000 - 1,000,000; Full time

Job summary

HRTX is seeking an Executive Assistant (Business Support Expert) to provide high-level administrative and strategic support to the General Manager and Manila leaders. The role focuses on managing complex calendars, travel, expense reporting, and coordinating top-level meetings with discretion and professionalism.

Responsibilities include preparing agendas and minutes, coordinating stakeholder communications, and overseeing office operations and events to ensure efficient daily workflows.

Qualifications

• 5+ years of experience as an Executive Assistant, preferably supporting C-level executives.
• Strong calendar management and scheduling capabilities.
• Proactive, highly organized, and resourceful with discretion.
• Excellent communication and stakeholder coordination skills.

Responsibilities

• Executive support and calendar management for the General Manager and Manila Key Leaders.
• Coordinate meetings, prepare agendas, minutes, and follow-up actions for leadership meetings.
• Serve as primary liaison between executives and internal/external stakeholders with confidentiality.
• Oversee office operations and administrative processes to enhance efficiency, including events and logistics.

Skills

Executive support

Calendar management

Stakeholder management

Travel arrangements

Expense reporting

Discretion & confidentiality

Education

Bachelor's degree

Job description

HRTX is seeking an Executive Assistant (Business Support Expert) to provide high-level administrative and strategic support to the General Manager and Manila leaders. The role focuses on managing complex calendars, travel, expense reporting, and coordinating top-level meetings with discretion and professionalism.

Responsibilities include preparing agendas and minutes, coordinating stakeholder communications, and overseeing office operations and events to ensure efficient daily workflows.