Strategic AI-Powered Executive Assistant

IT by Design Philippines Inc.; Central Visayas; On-site; PHP 781,000 - 1,228,000; Full time

Job summary

IT by Design Philippines Inc. is seeking an Executive Assistant to support a U.S.-based CEO in a fast-paced, AI-powered environment. You will act as the CEO's trusted partner and a “second brain,” leveraging AI tools to boost productivity, execution, and decision-making.

You will manage complex calendars, travel, and communications, draft first-pass materials with AI, and drive high-impact initiatives across time zones. A proactive problem-solver who embraces technology will thrive here.

Qualifications

• Minimum 5 years of experience supporting a CEO or C-level executive.
• Experience managing calendars, inboxes, priorities, and confidential information.
• Hands-on with AI tools (ChatGPT, Claude, Copilot).

Responsibilities

• Manage CEO's calendar, inbox, meetings across time zones.
• Coordinate domestic and international travel and expenses.
• Draft first-pass documents and presentations using AI.
• Prepare executive reports and briefs.
• Track deliverables and coordinate stakeholders.
• Act as liaison between CEO, leadership, and external partners.
• Capture notes and maintain action trackers.
• Improve workflows with AI and digital tools.

Skills

Executive support

Calendar management

AI tool usage

English communication

Organization

Problem solving

Proactive mindset

Tools

ChatGPT

Claude

Microsoft Copilot

Microsoft Office

Outlook

Job description

IT by Design Philippines Inc. is seeking an Executive Assistant to support a U.S.-based CEO in a fast-paced, AI-powered environment. You will act as the CEO's trusted partner and a “second brain,” leveraging AI tools to boost productivity, execution, and decision-making.

You will manage complex calendars, travel, and communications, draft first-pass materials with AI, and drive high-impact initiatives across time zones. A proactive problem-solver who embraces technology will thrive here.