Sr. Payroll Specialist | WFO

Cloudstaff Philippines Inc.; Philippines; Hybrid; PHP 360,000 - 720,000; Full time

Benefits offered by this job

HMO Coverage

Annual Performance Review with Salary

Employee Share Units program

Cloudstaff Dream Points

Flexible leave credits

In-house psychiatrist

Career advancement opportunities

Professional CPD pathway

Weekly office perks for WFO staff

PICPA membership

Mental Wellness EAP

Job summary

Cloudstaff Philippines Inc. is seeking a Payroll Support Specialist to manage weekly payroll compliance for construction projects, focusing on affordable-housing initiatives per state and county wage regulations.

You will ensure accurate, timely submission of certified payroll for employees and subcontractors while coordinating with regulators. The role involves reviewing payroll, validating wage rates, and maintaining audit-ready files.

Qualifications

• Experience in payroll, accounting, compliance, or administrative support (construction industry preferred).
• Ability to interpret wage determinations, payroll forms, and compliance requirements.
• Excellent communication skills for interacting with subcontractors and internal teams.

Responsibilities

• Review weekly payroll records submitted by subcontractors and internal crews.
• Verify prevailing wage rates and fringe amounts for affordable-housing and government-funded projects.
• Validate payroll data including hours worked, classifications, tax withholdings, deductions, and overall accuracy of certified payroll forms.

Skills

Attention to detail

Communication skills

Payroll/compliance experience

Excel

PDF editing tools

Document-management systems

Tools

Excel

Document-management systems

PDF editing tools

Job description

Job Description

The Payroll Support Specialist is responsible for supporting the company’s weekly payroll compliance process for construction projects, with a strong emphasis on affordable‑housing initiatives subject to state and county wage regulations. This role ensures the accuracy, completeness, and timely submission of certified payroll documentation for both company employees and subcontractor labor. The Payroll Support Specialist will verify wage rates, tax withholdings, and required reporting fields, compile weekly payroll packages, and coordinate submissions to regulatory agencies. This position plays a critical role in maintaining compliance, reducing risk, and supporting smooth project operations.

Key Responsibilities

Certified Payroll Review & Verification

• Review and verify weekly payroll records submitted by subcontractors and internal crews.
• Confirm that all workers are paid the correct prevailing wage rates and fringe amounts required for affordable‑housing and government‑funded construction projects.
• Validate payroll data including hours worked, classifications, tax withholdings, deductions, and overall accuracy of certified payroll forms (e.g., WH‑347 or agency‑specific equivalents).
• Identify discrepancies, incomplete information, or compliance issues and follow up with subcontractors to correct errors promptly.

Documentation Compilation & Reporting

• Compile weekly certified payroll reports into a complete compliance package for submission.
• Ensure all required supporting documentation is included (e.g., wage determinations, employee interviews if applicable, subcontractor statements).
• Maintain organized and up‑to‑date payroll files for audit readiness.
• Submit weekly payroll packages to the appropriate state, county, or housing authority portal within deadlines.

Subcontractor Coordination

• Communicate regularly with subcontractors to explain payroll requirements, form preparation, and compliance expectations.
• Provide guidance to subcontractors on how to complete certified payroll forms correctly.
• Track submission status each week and maintain logs of outstanding or corrected documents.

Internal Collaboration

• Work with project managers, accounting, and HR to ensure accurate job classifications, employee data, and wage rates.
• Alert management to any compliance risks, repeated subcontractor issues, or wage‑rate changes.
• Assist the payroll team with internal timekeeping reviews or audits as needed.

Compliance & Continuous Improvement

• Stay informed about state and local prevailing wage requirements, affordable‑housing program rules, and payroll compliance standards.
• Help maintain and improve internal systems for collecting, verifying, and storing payroll information.
• Support internal audits, external audits, and monitoring visits by regulatory agencies.

Qualifications and Requirements

Required

• Experience in payroll, accounting, compliance, or administrative support (construction industry preferred).
• Strong attention to detail and accuracy when reviewing financial or technical documents.
• Ability to interpret wage determinations, payroll forms, and compliance requirements.
• Excellent communication skills for interacting with subcontractors and internal teams.
• Proficiency with Excel, PDF editing tools, and document-management systems.

Preferred

• Prior experience with certified payroll reporting
• Familiarity with construction job classifications and prevailing wage requirements.
• Experience working on affordable‑housing or government‑funded construction projects.

Work Environment

• Fast‑paced construction operations environment with weekly reporting deadlines.
• Requires strong organizational skills and the ability to manage multiple jobs at once.
• Hybrid or in‑office work environment depending on company needs.

Perks and Benefits

• HMO Coverage
• ALE Club : Accountants Leading Evolution, be part of a community of accountants within Cloudstaff that serves as a platform to connect with their colleagues
• Annual Performance Review with Salary Increase
• Become part of the Employee Share Units program
• Cloudstaff Dream Points - To be used for bidding useful items like appliances, kitchenettes etc.
• Comprehensive health and life insurance on your 16th day of employment, covering 1 free dependent on the 16th day of employment
• Endless opportunities for career advancement
• Exclusive partnership with the IPA to offer a professional CPD pathway
• Exclusive partnerships that offer Cloudstaff accountants additional training sessions
• Flexible leave credits which may be used for vacation, emergency, and sick leaves
• In-house psychiatrist available to support employees' well-being
• International career growth and connections
• Look forward to weekly office perks for work from office staff – Free Coffee, Meals, and Beer Fridays!
• Membership with PICPA
• Mental Wellness Employee Assistance program through Lifeworks
• Participate and join our CS Social Clubs and Special Interest Groups to connect with colleagues
• Quarterly perks boxes for WFH staff, offering groceries and snacks to keep you fueled
• Superb and exciting Mid-Year Parties – with items to give away and cash prizes!
• Top notch workplace with first class VIP lounge and game rooms
• Unlimited cash incentives for hired referrals
• We set you up for success with a company-provided PC/Laptop and fiber internet connection