Specialist - Sourcing & Procurement

JLL; Taguig; On-site; PHP 400,000 - 720,000; Full time

Job summary

JLL in the Philippines seeks a detail‑oriented procurement specialist to manage RFx processes, coordinate with approved vendors, and support onshore sourcing teams. You will handle RFI, RFQ, and RFP activities using Jaggaer templates and ensure timely submissions.

This role also covers market research, vendor data management, reporting, and continuous improvement of sourcing standards, with strict compliance to data handling protocols and collaboration with onshore stakeholders.

Qualifications

• Experience with RFx processes (RFI/RFQ/RFP) and vendor coordination.
• Ability to compile and normalize market data for benchmarking.
• Strong data management and documentation skills.
• Collaborate with onshore teams and stakeholders across procurement functions.

Responsibilities

• Execute end-to-end RFx processes using Jaggaer templates (RFI, RFQ, RFP).
• Distribute tender documents to pre-approved vendor lists and track responses.
• Maintain vendor submissions and create pricing summaries for comparison.
• Manage RFx timelines and provide status reports to onshore teams.
• Prepare market research summaries and support feasibility studies with data inputs.
• Maintain vendor master data and conduct profile completeness audits.
• Generate procurement reports and organize sourcing trackers.

Skills

Vendor coordination

Market research

Data analysis

Stakeholder collaboration

Documentation

Procurement processes

Tools

Jaggaer

Aravo

Job description

JLL empowers you to shape a brighter way .

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Duties & responsibilities

What this job involves:

Key Responsibilities:

RFx Execution & Vendor Coordination

• Execute end-to-end RFx processes using standardized templates in Jaggaer platform (RFI, RFQ, RFP)
• Distribute tender documents to pre-approved vendor lists using standard communication protocols
• Track vendor responses, chase submissions using templated reminders, and maintain response rate dashboards
• Conduct preliminary vendor data validation ensuring completeness against defined checklists
• Compile vendor submissions into standardized comparison matrices and pricing summaries
• Manage RFx timelines, milestone tracking, and status reporting to onshore sourcing teams
• Upload finalized RFx documentation to procurement platforms with proper version control

Market Research & Data Compilation

• Conduct desktop market research on vendor capabilities, service offerings, and market presence (non-strategic)
• Compile industry benchmarking data from public sources and subscription databases
• Extract and normalize vendor pricing data for preliminary comparison analysis
• Maintain category-specific vendor databases with capabilities, certifications, and contact information
• Track market trends data points as directed by onshore specialists (pricing movements, new entrants, technology developments)
• Prepare market research summary reports using standardized templates
• Support feasibility studies by compiling data inputs for onshore financial modelling

Vendor Data Management & Analysis

• Maintain vendor master data accuracy across procurement platforms (contact details, capabilities, certifications)
• Conduct vendor profile completeness audits, identifying missing documentation or expired certifications
• Process vendor registration requests in Jaggaer and Aravo, coordinating with compliance teams
• Generate vendor performance data extracts from multiple systems for onshore analysis
• Create vendor shortlisting matrices based on pre-defined qualification criteria provided by onshore teams
• Track vendor prequalification status and coordinate missing documentation collection
• Support supplier development initiatives by maintaining training records and capability assessment data

Sourcing Documentation & Reporting

• Prepare RFx documentation packages including scope matrices, pricing templates, and evaluation criteria (using onshore-provided inputs)
• Maintain sourcing project trackers with milestones, deliverables, and stakeholder action items
• Generate weekly/monthly sourcing activity reports showing RFx pipeline, completion rates, and vendor engagement metrics
• Create standardized presentation materials summarizing vendor responses for onshore review meetings
• Compile lessons learned documentation from completed sourcing projects
• Maintain sourcing template libraries with version control and approval workflows
• Organize and archive sourcing project files ensuring compliance with retention policies

Process Improvement & Standardization

• Develop and maintain sourcing process documentation including SOPs, workflow diagrams, and training guides
• Create and update RFx template libraries for different service categories
• Identify automation opportunities in sourcing workflows and document manual process bottlenecks
• Support sourcing platform optimization by testing new features and documenting user feedback
• Maintain sourcing knowledge base with FAQs, best practices, and troubleshooting guides
• Participate in continuous improvement initiatives documenting efficiency gains and quality improvements

Data Handling Protocols

• Prohibited activities: Sharing sourcing strategies across clients, discussing commercial terms with vendors, making commitments on scope or pricing

Stakeholder Collaboration

• Provide expert advice to Australian S&P team on procurement strategies, market intelligence, and supplier capabilities
• Prepare high-quality meeting materials, presentations, and briefing papers
• Communicate sourcing decisions, risks, and recommendations c