Specialist Bid Writer

Xerox; Cebu City; On-site; PHP 600,000 - 900,000; Full time

Job summary

Xerox is seeking a Specialist Bid Writer in Cebu City, Philippines to support strategic proposal development across public sector, education, healthcare, and enterprise markets. This role focuses on translating complex business, technical, and operational information into persuasive content and managing high-value bids.

You will join the Bid Management function, collaborating with cross-functional teams to create compelling, compliant responses and improve the proposal content library.

Qualifications

• 5+ years of experience in proposal writing, bid management, content development, grant writing, technical writing, or government contracting.
• Proven experience supporting high-value public sector and/or enterprise proposals.
• Strong understanding of government procurement, RFP response development, and compliance requirements.
• Excellent writing, editing, proofreading, and content organization skills.
• Ability to manage multiple deadlines and concurrent pursuits in a fast-paced environment.
• Strong stakeholder management, collaboration, and communication skills.
• High attention to detail with a strong focus on quality and customer value.

Responsibilities

• Develop clear, persuasive, compliant, and customer-focused proposal responses aligned with customer requirements and evaluation criteria.
• Partner with Bid Managers and pursuit teams to convert proposal strategy into compelling written narratives.
• Translate complex technical, operational, and commercial information into strong business language.
• Create standard and customized content that accurately reflects Xerox solutions, capabilities, experience, and differentiators.
• Gather, organize, write, edit, and review proposal information within established deadlines.
• Ensure consistency of messaging, tone, style, branding, formatting, and quality across proposal documents.
• Support editing, proofreading, compliance checks, and quality reviews.
• Support proposal color team reviews and incorporate feedback effectively.
• Develop and improve proposal content assets, including case studies, references, executive summaries, and reusable content.
• Provide writing guidance and best-practice support to proposal contributors.
• Contribute to continuous improvement initiatives across the Bid Center and proposal management function.

Skills

Proposal writing

Bid management

Content development

Stakeholder management

Education

Bachelor’s degree in Business, Communications, Marketing, English, Journalism, Technical Writing, or related field

Job description

Job Description:

Description & Requirements

About Xerox Holdings Corporation

For more than 100 years, Xerox has continually redefined the workplace experience. Harnessing our leadership position in office and production print technology, we’ve expanded into software and services to sustainably power the hybrid workplace of today and tomorrow. Today, Xerox is continuing its legacy of innovation to deliver client-centric and digitally-driven technology solutions and meet the needs of today’s global, distributed workforce. From the office to industrial environments, our differentiated business and technology offerings and financial services are essential workplace technology solutions that drive success for our clients. At Xerox, we make work, work.Learn more about us at www.xerox.com

Why Join Xerox?:

At Xerox, we are redefining the workplace experience through innovation, digital transformation, and business services that help organizations work better. We are looking for a highly skilled Specialist Bid Writer to support strategic proposal development for high-value opportunities across public sector, government, education, healthcare, federal, and enterprise markets.

This role is ideal for an experienced proposal writer who can translate complex business, technical, and operational information into clear, persuasive, and customer-focused content that helps Xerox win competitive bids.

The Team

You will join Xerox’s Bid Management function and work closely with Bid Managers, Capture Managers, Sales Leaders, Solution Architects, Service Delivery teams, Pricing teams, Subject Matter Experts, Content Managers, and executive stakeholders.

The team supports medium to large outsourcing, managed services, workplace services, digital transformation, IT services, and document management opportunities, typically ranging from $1 million to $100 million+ in contract value.

How You Will Support the Business?:

As a Specialist Bid Writer, you will develop compelling, compliant, and high-quality written content for RFPs, RFQs, RFIs, proposals, contract renewals, and other pursuit materials.

You will help shape proposal strategy by supporting win themes, differentiators, executive messaging, and customer value propositions. You will also contribute to the continuous improvement of Xerox’s proposal content library, including approved responses, case studies, customer references, success stories, statistics, and supporting materials.

Key Responsibilities

• Develop clear, persuasive, compliant, and customer-focused proposal responses aligned with customer requirements and evaluation criteria.
• Partner with Bid Managers and pursuit teams to convert proposal strategy into compelling written narratives.
• Translate complex technical, operational, and commercial information into strong business language.
• Create standard and customized content that accurately reflects Xerox solutions, capabilities, experience, and differentiators.
• Gather, organize, write, edit, and review proposal information within established deadlines.
• Ensure consistency of messaging, tone, style, branding, formatting, and quality across proposal documents.
• Support editing, proofreading, compliance checks, and quality reviews.
• Support proposal color team reviews and incorporate feedback effectively.
• Develop and improve proposal content assets, including case studies, references, executive summaries, and reusable content.
• Provide writing guidance and best-practice support to proposal contributors.
• Contribute to continuous improvement initiatives across the Bid Center and proposal management function.

What We’re Looking For?:

• Bachelor’s degree in Business, Communications, Marketing, English, Journalism, Technical Writing, or a related field; equivalent professional experience may also be considered.
• Minimum of 5+ years of experience in proposal writing, bid management, content development, grant writing, technical writing, or government contracting.
• Proven experience supporting high-value public sector and/or enterprise proposals.
• Strong understanding of government procurement, RFP response development, and compliance requirements.
• Excellent writing, editing, proofreading, and content organization skills.
• Ability to manage multiple deadlines and concurrent pursuits in a fast-paced environment.
• Strong stakeholder management, collaboration, and communication skills.
• High attention to detail with a strong focus on quality and customer value.

Key Competencies

• Proposal Writing Excellence
• Strategic Thinking
• Customer Focus
• Content Development
• Executive Communication
• Stakeholder Management
• Attention to Detail
• Collaboration and Teamwork
• Time Management
• Quality Orientation
• Continuous Improvement
• Results Focus

Benefits and Work Environment

At Xerox, you will be part of a collaborative, high-performing team that supports strategic business growth and high-impact customer pursuits. You will have the opportunity to work on complex, high-value opportunities while contributing to proposal best practices, content quality, and continuous improvement across the Bid Management function.

General Information

• City
  Cebu City
• State/Province
  Central Visayas (Region VII)
• Country
  Philippines
• Date
  Wednesday, September 30, 2026
• Working time
  Full-time
• Ref#
  20038425
• Job Level
  Specialist
• Job Type
  Experienced
• Seniority Level
  Associate