Site Operations & Facilities Manager

Kuehne+Nagel; Cebu City; On-site; PHP 600,000 - 900,000; Full time

Job summary

Kuehne+Nagel Cebu City seeks an office facilities administrator to oversee the maintenance, seating management, vendor coordination, and reception operations to ensure a safe, efficient work environment.

You will coordinate with local vendors, manage seating charts, and ensure compliance with health and safety regulations while delivering reliable services across the site, contributing to smooth daily operations and a productive workplace.

Qualifications

• Vendor management and negotiation experience.
• Experience in managing projects and coordinating with stakeholders.
• Strong communication and collaboration abilities.
• Analytical thinking and problem-solving skills.

Responsibilities

• Facilities Management
• Oversee the maintenance and upkeep of the office premises.
• Ensure all facilities are in compliance with health and safety regulations.
• Coordinate with external vendors for facility-related services.
• Repairs and Maintenance
• Schedule and supervise repairs and maintenance activities.
• Maintain a log of all repair and maintenance work.
• Ensure timely resolution of any facility-related issues.
• Local Vendor Management
• Manage local vendors, and onsite contractors (e.g., security, cleaning, and HVAC services).
• Negotiate contracts and ensure services are delivered as per agreements.
• Monitor vendor performance and address any issues promptly.
• Seat Allocation and Management
• Plan and manage the allocation of office seating.
• Coordinate with department heads to ensure optimal use of office space.
• Maintain an updated seating chart and manage any changes.
• Reception Management
• Oversee the reception area and ensure it is welcoming and professional.
• Manage reception staff and ensure efficient handling of visitors.
• Implement and maintain visitor management systems.
• Equipment and Inventory Management
• Maintain an inventory of office equipment and supplies.
• Ensure all equipment is in good working condition and arrange for repairs or replacements as needed.
• Manage the procurement of office supplies and equipment

Skills

Vendor negotiation

Project management

Communication

Collaboration & Stakeholder Management

Analytical skills

Job description

Kuehne+Nagel Cebu City seeks an office facilities administrator to oversee the maintenance, seating management, vendor coordination, and reception operations to ensure a safe, efficient work environment.

You will coordinate with local vendors, manage seating charts, and ensure compliance with health and safety regulations while delivering reliable services across the site, contributing to smooth daily operations and a productive workplace.