Site Operations & Documentation Coordinator

Denzai Philippines Inc.; Camarines Sur; On-site; PHP 223,000 - 357,000; Full time

Job summary

Denzai Philippines Inc. is seeking a proactive site administration coordinator to support day-to-day site operations, recordkeeping, and documentation control.

You will work closely with the Site Manager, Project Manager, and operations teams to ensure timely follow-ups and compliant records. The role requires strong organisational skills, attention to detail, and the ability to collaborate with contractors, suppliers, and internal teams.

Qualifications

• Experience in site administration or project administration.
• High attention to detail when maintaining records and tracking actions.
• Clear written and verbal communication skills.
• Ability to work with site teams, contractors, suppliers and stakeholders.

Responsibilities

• Maintain accurate site records, reports, personnel files, and contractor documentation.
• Coordinate personnel, contractor, visitor, travel, accommodation, and vehicle requirements.
• Support HSE documentation, training, inductions, inspections, and emergency preparedness.
• Process purchase requisitions, purchase orders, invoices, deliveries, and expense reports.
• Monitor site supplies, PPE, tools, and equipment records.
• Assist with payroll timesheets, attendance, contractor documentation, and personnel administration.
• Support maintenance and operations with work orders and service reports.
• Coordinate site facilities, security, communications, and general logistics.
• Follow up on pending actions, deliveries, approvals, and compliance requirements.
• Maintain organized filing systems and readily accessible documentation.

Skills

Organisational skills

Multitasking

Documentation management

Communication skills

Collaborative teamwork

Tools

Microsoft Office

Job description

Denzai Philippines Inc. is seeking a proactive site administration coordinator to support day-to-day site operations, recordkeeping, and documentation control.

You will work closely with the Site Manager, Project Manager, and operations teams to ensure timely follow-ups and compliant records. The role requires strong organisational skills, attention to detail, and the ability to collaborate with contractors, suppliers, and internal teams.