Construction Documentation Specialist

Philkonst Global Corporation; Mandaue; On-site; PHP 180,000 - 240,000; Full time

Job summary

Philkonst Global Corporation seeks an organized administrative coordinator to manage project documents and records across physical and digital formats. You will organize, maintain, and update documents; monitor submission and distribution; coordinate with project engineers, site personnel, and the Admin Department; track revisions; and prepare logs, transmittals, and status reports on a regular basis.

You must ensure deadlines are met, confidentiality is maintained, and filing systems remain

Responsibilities

• Organize, maintain, and update project documents, records, and files in both physical and digital formats.
• Monitor the submission, review, approval, and distribution of project documents, including plans, reports, contracts, permits, and other construction-related records.
• Maintain a proper filing and tracking system to ensure documents are complete, accurate, and easily accessible.
• Coordinate with project engineers, site personnel, and the Admin Department regarding document requests, submissions, and follow-ups.
• Track document revisions and ensure that updated drawings, plans, and instructions are properly recorded and distributed to concerned personnel.
• Monitor deadlines for document submissions and follow up on pending or incomplete requirements.
• Maintain confidentiality and proper handling of company and project records.
• Prepare document logs, transmittals, and status reports as required.
• Perform other related administrative duties as assigned.

Job description

Philkonst Global Corporation seeks an organized administrative coordinator to manage project documents and records across physical and digital formats. You will organize, maintain, and update documents; monitor submission and distribution; coordinate with project engineers, site personnel, and the Admin Department; track revisions; and prepare logs, transmittals, and status reports on a regular basis.

You must ensure deadlines are met, confidentiality is maintained, and filing systems remain