Site Administrator

Acciona S.A; Victoria; On-site; PHP 2,679,000 - 3,571,000; Full time

Benefits offered by this job

Paid parental leave

Strong pipeline of works

Inner West Location

Discounted Private Health Memberships

Company share options

Job summary

ACCIONA is seeking an enthusiastic administrator to support the Commercial team in a fast-paced construction environment in Melbourne. You will process invoices, purchase orders and requisitions, and assist with procurement and vendor coordination.

The role offers broad exposure to construction administration and commercial processes, with a focus on accuracy, organisation and handling stakeholder enquiries.

Qualifications

• Experience in an administrative role, ideally within construction or engineering.
• Strong organisational skills and high attention to detail.
• Confident using Microsoft Office and comfortable learning new systems.
• Current driver licence and access to a reliable vehicle.

Responsibilities

• Process supplier invoices, purchase orders and requisitions accurately.
• Support procurement, vendor coordination and payment status tracking.
• Maintain accurate financial and vendor records in project systems.
• Coordinate site office resources, equipment and meeting logistics.
• Manage diaries, travel bookings and event coordination.
• Respond to stakeholder enquiries and escalation issues promptly.
• Support the Commercial Manager and Contract Administrators as required.

Skills

Administrative experience

Organisational skills

Attention to detail

Stakeholder communication

Tools

Microsoft Office

Job description

ACCIONA is a global company, leading in the development of regenerative infrastructure that creates a positive impact on society. Our workforce consists of more than 65,000 professionals, present in more than 40 countries across the five continents, all contributing in our mission to design a better planet. Are you a passionate individual who wants to make a difference, promote sustainable development, and find solutions to the biggest global challenges including climate change, overpopulation, and water scarcity? Come and join us in building the infrastructure our planet needs to achieve a sustainable future.

Benefits

• Paid parental leave
• Strong pipeline of works
• Inner West Location
• Discounted Private Health Memberships
• Company share options

Project Information

ACCIONA delivers the Southern Program Alliance, removing level crossings and improving rail safety and reliability across Melbourne. The Alliance's scope now extends from the Frankston line through Sunshine, removing crossings at Newport and Spotswood and realigning freight and passenger lines. This is a significant, long term program of rail infrastructure improvement.

About the Opportunity

You will report to the Commercial Manager and provide administrative and finance support across a fast paced construction environment. Process supplier invoices, purchase orders and requisitions, and support procurement and vendor coordination for the Commercial team. Manage office resources, coordinate events, diaries and travel, and act as the first point of contact for internal and external enquiries. This role suits someone who wants broad exposure across construction administration and commercial processes, and a genuine step into the infrastructure industry.

Key accountabilities

• Process supplier invoices, purchase orders and requisitions accurately
• Support procurement, vendor coordination and payment status tracking
• Maintain accurate financial and vendor records in project systems
• Coordinate site office resources, equipment and meeting logistics
• Manage diaries, travel bookings and event coordination
• Respond to stakeholder enquiries and escalation issues promptly
• Support the Commercial Manager and Contract Administrators as required

Required Skills and Competencies

• Experience in an administrative role, ideally within construction or engineering
• Strong organisational skills and high attention to detail
• Confident using Microsoft Office and comfortable learning new systems
• Current driver licence and access to a reliable vehicle

ACCIONA has been given the Top Employer 2022, 2023, 2024 & 2025 certification in Australia, which certifies the company's commitment to excellence in human resources management and those who focus on putting their people first through their exceptional HR policies.

Since establishing a presence in Australia in 2002, ACCIONA has made significant investments in local opportunities and project development. ACCIONA employs more than 3,000 people in its renewable energy, infrastructure and water projects across Australia & New Zealand.

We are an Equal Opportunity Employer and promote equality and diversity. Indigenous Australians and candidates from minority groups are encouraged to apply.