Senior US Payroll Lead – Multi-Entity & QuickBooks Pro

Cloudstaff Philippines Inc.; Makati; On-site; PHP 600,000 - 900,000; Full time

Benefits offered by this job

HMO Coverage

ALE Club membership

Annual performance review with salary+

Employee Share Units program

Cloudstaff Dream Points

Company-provided PC/Laptop & fiber

Wellness & life insurance

Career advancement opportunities

CPD pathway partnerships

Flexible leave credits

Weekly office perks (coffee/meals/beer

Job summary

Cloudstaff Philippines Inc. is seeking a US Payroll Specialist to own end-to-end payroll for a group of four Illinois home care agencies.

You will work closely with agency ownership and operations to consolidate payroll processes, ensure compliance, and verify accurate filings on a bi-weekly schedule. The role requires deep US payroll experience, QuickBooks Desktop, and familiarity with multi-entity payroll and 941 filings.

Qualifications

• Deep hands-on US payroll processing, including tax filings and compliance.
• Experience handling multi-entity payroll across FEINs or similar complexity.
• Proficient with payroll verification, reconciliation, and IRS/state agency communications.

Responsibilities

• Run full bi-weekly payroll cycle for all four agencies accurately and on schedule.
• Verify source data (WellSky hours) before processing; push payroll to QuickBooks Desktop.
• Perform post-payroll checks: confirm payments, rates, hours match billing hours.
• Manage Form 941 filings (federal and state) and Illinois unemployment filings.
• Own year-end processing and filings, including W-2s.
• Track Illinois and local paid leave requirements and company policies.
• Handle FMLA tracking and documentation.
• Administer Illinois Secure Choice retirement program reporting and contributions.
• Maintain payroll records and reconciliations; flag discrepancies.
• Serve as payroll contact for agency staff.

Skills

US payroll experience

QuickBooks Desktop

multi-entity payroll

federal/state payroll tax knowledge

verification & reconciliation

IRS/state correspondence

overlap with US Central hours

Tools

WellSky

ADP

QuickBooks Desktop

Job description

Cloudstaff Philippines Inc. is seeking a US Payroll Specialist to own end-to-end payroll for a group of four Illinois home care agencies.

You will work closely with agency ownership and operations to consolidate payroll processes, ensure compliance, and verify accurate filings on a bi-weekly schedule. The role requires deep US payroll experience, QuickBooks Desktop, and familiarity with multi-entity payroll and 941 filings.