Senior Supply Chain Planner

D2B; Manila; On-site; PHP 1,339,000 - 1,674,000; Full time

Job summary

D2B is seeking a Senior Supply Chain Planner (Offshore) in Manila to execute and optimize supply chain activities ensuring product availability and service performance. You will oversee end-to-end planning across purchasing, inbound logistics, inventory replenishment and supply execution, coordinating with suppliers and freight partners to maintain continuous supply.

The role supports S&OP processes, provides planning inputs, and drives data integrity, reporting improvements, and proactive risk

Qualifications

• 5+ years’ experience in supply chain planning, purchasing, inventory planning, or supply operations.
• Experience with international suppliers and offshore operations preferred.
• APICS CPIM/CSCP qualifications desirable.

Responsibilities

• Support end-to-end supply planning to maintain product availability and inventory performance.
• Raise, maintain, and manage purchase orders across full lifecycle.
• Monitor supplier order confirmations and ensure alignment to delivery schedules.
• Coordinate inbound logistics and shipments to ensure timely receipt.
• Analyse inventory positions and recommend replenishment actions.
• Support S&OP preparation and forecasting inputs.
• Maintain master data and reporting for planning activities.
• Promote continuous improvement and standard operating procedures.

Skills

Supply chain planning

PO management

Inventory planning

Forecasting

Analytics

Supplier management

S&OP

Data accuracy

Stakeholder management

Offshore experience

Continuous improvement

APICS CPIM/CSCP desirable

Education

Supply Chain degree or related

APICS CPIM/CSCP desirable

Tools

Excel

ERP systems

WMS

Job description

Position : Senior Supply Chain Planner

Salary : Php 120,000 - 150,000

Working Hours & Conditions : AU Business Hours

Holidays : to follow

ROLE OVERVIEW:

The primary purpose of the Senior Supply Chain Planner (Offshore) role is to execute and optimize operational supply chain activities to ensure product availability, continuity of supply, and achievement of service and inventory performance objectives.

This role is responsible for supporting the end-to-end operational planning cycle across purchasing, supplier coordination, inbound logistics, inventory replenishment, and supply execution, ensuring business demand is supported through accurate planning and disciplined execution.

The role is responsible for maintaining supply continuity through proactive management of supplier performance, order progression, shipment visibility, inventory flow, and timely resolution of supply risks and constraints.

Working closely with suppliers, freight partners, and internal stakeholders, the Senior Supply Chain Planner executes agreed plans, provides accurate supply visibility, and supports informed operational decision making.

The role also supports the development and execution of the Sales & Operations Planning (S&OP) process through demand and supply analysis, preparation of planning inputs, reporting, scenario evaluation, and identification of supply risks and opportunities to support business planning and performance outcomes.

In addition, the role contributes to continuous improvement through process standardisation, data integrity, reporting enhancements, and initiatives that improve supply chain responsiveness, efficiency, and scalability.

All functions are to be undertaken in accordance with workplace health and safety requirements and company policies and procedures.

Key characteristics:

Multi-supplier international sourcing model.

Overseas purchasing (Asia, USA, Europe).

Demand-driven inventory planning.

Multi-warehouse distribution.

Ongoing product development and packaging evolution.

Rapid growth and new market rollouts.

The Head of Supply Chain must balance strategic planning with hands‑on operational execution.

It is critical that our supply chain be controlled in a professional manner, particularly considering the need to have quality product available to pick and deliver quickly to customers whilst maintaining a safe and ordered work environment within a business culture of constant improvement.

The company operates in a constantly busy environment. It is critical that supply chain functions are dealt with in a timely, efficient and quality manner, particularly in light of the need to exceed the customers’ expectations whilst maintaining a safe and ordered work environment within a business culture of constant improvement.

To facilitate the delivery of quality services it is essential that the Supply Chain team demonstrates the highest level of teamwork within their operation and the wider company environment. This will assist in delivering a successful procurement and sourcing operation.

RESPONSIBILITIES:

The principal accountabilities of this role are to support the execution, optimization, and continuity of supply chain operations to ensure product availability, service performance, and operational efficiency:

1. Supply Planning & Purchase Order Execution

Support end-to-end supply planning execution to maintain product availability and inventory performance.

Execute supply plans and purchasing activities in accordance with approved demand forecasts and inventory parameters

Raise, maintain, and manage purchase orders across the full order lifecycle

Place and follow up purchase orders with local and international suppliers only once approved, in accordance with delegated authority limits

Monitor supplier order confirmations and ensure alignment to agreed delivery schedules

Manage order amendments, expedite requirements, and shipment prioritisation as business needs evolve

Ensure supply plans reflect current inventory, demand changes, and operational constraints

Support replenishment decisions to maintain targeted stock availability and service levels

Identify and escalation of supply risks, shortages, and potential service impacts proactively

2. Supplier Coordination & Supply Continuity

Maintain strong supplier execution and communication processes to ensure reliable product flow.

Act as day-to-day operational contact for international and domestic suppliers

Track supplier production progress and monitor adherence to agreed lead times

Coordinate supplier follow-up to minimize delays and improve delivery reliability

Escalate supplier performance concerns and support corrective action plans

Assist with supplier performance reporting including OTIF, lead time adherence, and service outcomes

Support supplier onboarding activities and transition of new products or suppliers into operational execution

Maintain supplier documentation and operational records

3. Logistics Coordination & Shipment Management

Coordinate inbound logistics activities to support timely receipt and inventory availability.

Monitor shipment schedules from supplier dispatch through final receipt

Coordinate with freight providers, customs agents, warehouses, and internal stakeholders to manage delivery timelines

Track shipments and provide proactive updates on delays, ETA changes, and supply risks

Support freight booking and shipment consolidation activities where required

Maintain accurate shipment records and ensure timely receipt processing

Assist in resolving logistics disruptions through practical short-term mitigation actions

Support optimization of freight utilization and inbound supply flow

4. Inventory Planning & Availability Management

Support inventory optimization while maintaining agreed service and stock performance objectives.

Monitor inventory levels and recommend replenishment actions to maintain continuity of supply

Analyse inventory positions including stock coverage, ageing, shortages, and excess inventory

Support safety stock management and inventory parameter maintenance

Investigate root causes of stock variances and recommend corrective actions

Assist in reducing stockouts, backorders, excess inventory, and obsolete stock exposure

Provide inventory insights and reporting to support business decision-making

Maintain accurate visibility of inbound inventory and expected availability dates

5. Demand Support & S&OP Preparation

Contribute to planning capability through data preparation, forecasting support, and cross-functional alignment.

Support demand planning activities through collection, validation, and analysis of demand inputs

Prepare planning reports and supply assumptions to support the S&OP process

Assist with forecast maintenance and continuous improvement of forecast accuracy

Analyse historical trends, promotional activity, and operational impacts on supply requirements

Identify demand and supply gaps and recommend operational responses

Prepare scenario modelling and planning inputs for review by the Head of Supply Chain

6. Systems, Data Integrity & Reporting

Ensure planning systems and master data remain accurate, timely, and fit for operational decision-making.

Maintain ERP and planning system master data including suppliers, lead times, MOQ, transit assumptions, and item attributes

Ensure purchase order, inventory, and shipment information remains current and accurate

Develop and maintain operational dashboards and reporting tools

Produce regular reporting on supply performance, inventory status, and operational KPIs

Support data validation activities to improve planning reliability and decision quality

Identify opportunities to automate reporting and improve planning processes

7. Operational Improvement & Process Excellence

Contribute to continuous improvement initiatives that strengthen supply chain capability and efficiency.

Develop, document, and maintain supply chain standard operating procedures (SOPs)

Identify opportunities to improve planning processes, supplier responsiveness, and operational efficiency

Support implementation of supply chain improvement initiatives and system enhancements

Participate in root cause analysis and corrective action activities

Assist with market research and supplier benchmarking activities

Promote disciplined execution and process compliance across planning activities

8. Stakeholder Management & Cross-Functional Support

Enable effective communication and decision-making across the supply chain network.

Provide timely and accurate supply updates to internal stakeholders

Communicate product availability, expected delivery timelines, and supply constraints

Partner with Sales, Warehouse, Finance, Operations, and Procurement teams to support business objectives

Support issue resolution through clear communication and coordinated action plans

Build collaborative relationships with suppliers and service providers

9. Governance, Safety & Compliance

Support operational activities in accordance with company policies and compliance requirements.

Ensure all activities are undertaken in accordance with workplace health and safety requirements

Comply with company policies, procedures, and operational standards

Support traceability, documentation, and audit readiness requirements

Maintain confidentiality and integrity of commercial and supplier information

Ad Hoc Activities:

1. Support and contribute to the implementation of continuous improvement and Lean initiatives across supply chain operations..

2. Contribute to team effort and effectiveness through collaboration, accountability, open communication, and a proactive approach to problem solving.

3. Operate professionally and ethically in accordance with company values, policies, and procedures while identifying opportunities to improve internal processes and operating effectiveness.

The key performance indicators (KPI’s) for this role are currently:

1. KEY RESULT AREAS (KRA’s)

Fill rate >99%
OTIF improvement

Stock days

Stock Turns

Reduced stockouts and excess inventory

Forecast accuracy improvement

Reduced supply risk exposure

Inventory turns improvement

Key skills for this role include but are not limited to:

Strong supply chain planning knowledge across purchasing, inventory management, replenishment, logistics, and supplier coordination

Purchase order management and operational execution skills with ability to manage end-to-end order flow

Inventory planning and forecasting skills with understanding of service levels, lead times, and supply continuity

Strong analytical and problem-solving skills with ability to interpret data and make practical recommendations

Supplier management and expediting skills to maintain continuity of supply

Understanding of S&OP processes and planning inputs

Strong attention to detail and commitment to data accuracy and process discipline

Effective communication and stakeholder management skills across suppliers and internal teams

Strong organizational, prioritization, and time management skills

Ability to work independently and manage competing priorities in an offshore environment

Proactive, accountable, and continuous improvement mindset

5+ years’ experience in supply chain planning, purchasing, inventory planning, or supply operations

Experience working with international suppliers and offshore operations preferred

Experience within manufacturing, distribution, import/export, or multi-site supply environments advantageous

Relevant tertiary qualification in Supply Chain, Operations, Commerce, Engineering, or related discipline preferred

APICS / CPIM / CSCP qualifications desirable

Proficiencies:

Microsoft Office – Advanced Excel

ERP – Inventory, Warehouse & Finance software

General computer capabilities

Key capabilities for this role are:

Strong planner with disciplined operational execution

Proactive and solutions-oriented approach to problem solving

Strong analytical mindset with ability to make data-driven decisions

Highly organised with ability to manage multiple priorities and deadlines

Calm and responsive under pressure and changing business conditions

High attention to detail and commitment to accuracy

Strong sense of ownership, accountability, and follow-through

Ability to anticipate supply risks and act before disruption occurs

Collaborative and effective in managing internal and external stakeholders

Self-motivated with ability to work independently in an offshore environment

Eager and driven, with a genuine hunger to succeed and a fast learning curve in a new role

Flexible and adaptable to changing priorities and operational requirements

Continuous improvement mindset with ability to identify and implement process improvements

Ability to maintain professionalism, discretion, and confidentiality at all times

Demonstrated commitment to workplace safety, wellbeing, and company values