Senior Payroll Supervisor

Arup; Manila; On-site; PHP 700,000 - 1,000,000; Full time

Job summary

Arup’s Global Finance Shared Service team seeks a Senior Payroll Advisor based in Manila to ensure accurate and timely payroll, while supporting statutory compliance. You will gain exposure to international assignee payrolls and contribute as a payroll SME in broader Arup projects.

Working with the Payroll Deputy Team Leader and external vendors, you will collate monthly pay changes, respond to queries, and drive process improvements to enhance the member experience.

Qualifications

• Extensive payroll processing experience.
• Ability to prioritise and work independently in a Shared Service Centre.
• Experience contributing as a payroll subject matter expert to Finance projects.
• Solid working knowledge of Microsoft Excel.
• Strong accuracy and ability to meet tight deadlines.
• Experience in a multinational or shared service environment is beneficial.
• Understanding of payroll legislation, processes and controls.
• Experience supporting process improvement initiatives.
• Experience maintaining payroll compliance and supporting audits.

Responsibilities

• Collating and validating monthly pay changes for submission to the global payroll vendor.
• Ensuring members are paid accurately and on established pay dates.
• Responding to payroll queries and resolving complex issues.
• Reviewing changes in legislation and supporting compliance.
• Processing statutory payments and non-statutory payments where applicable.
• Supporting International Assignee payroll obligations.
• Reconciling payroll journals and loan accounts.
• Acting as payroll approver within vendor processes.
• Delivering payroll training and sharing knowledge across teams.
• Supporting internal and external audits and updating procedures.
• Identifying opportunities to improve payroll processes and member experience.

Skills

Payroll processing

Independent work

Payroll SME

Excel

Attention to detail

Finance Shared Service

Payroll legislation

Process improvement

Audits

Job description

Arup’s purpose, shared values and collaborative approach have set us apart for over 80 years, guiding how we shape a better world.

The Opportunity

An exciting opportunity has arisen for a Senior Payroll Advisor to join Arup’s Global Finance Shared Service team. Based in our Payroll Shared Service Centre, you will play an important role in ensuring our members are paid accurately and on time, while supporting compliance with statutory and occupational requirements.

This is a broad and varied role where you will support complex payroll processing activities and help deliver a high-quality payroll experience for our members. You will gain exposure to global payroll processing, including International Assignee payrolls, and have opportunities to contribute as a payroll subject matter expert to wider Arup projects.

Working closely with the Payroll Deputy Team Leader, colleagues across Finance and Global Shared Services, and third-party service providers, your key responsibilities will include:

• Collating and validating monthly pay changes for submission to our global payroll vendor
• Ensuring Arup members are paid accurately and in line with established pay dates
• Responding to payroll queries and supporting the resolution of more complex payroll issues
• Reviewing legislative changes and supporting continued payroll compliance
• Processing statutory payments to tax authorities and non-statutory payments where applicable
• Supporting International Assignee payroll obligations
• Reconciling and posting payroll journals
• Reconciling monthly payroll loan accounts and resolving associated queries
• Acting as an Arup payroll approver within the vendor process
• Delivering internal payroll training and sharing payroll knowledge with colleagues
• Supporting internal and external audit requirements
• Reviewing and updating payroll processes and supporting documentation
• Identifying opportunities to improve payroll processes, controls and the overall member experience.

You will have the opportunity to deepen your global payroll knowledge, take ownership of complex payroll activities and contribute to projects that improve how payroll services are delivered across Arup.

At Arup, you belong to an extraordinary collective – in which we encourage individuality to thrive. Our strength comes from how we respect, share and connect our diverse experiences, perspectives and ideas.

You will have the opportunity to do socially useful work that has meaning – to Arup, to your career, to our members and to the clients and communities we serve.

Is this role right for you?

We are looking for someone with strong end-to-end payroll knowledge who can work accurately, manage competing priorities and confidently support complex payroll activities.

You should be able to demonstrate:

• In-depth payroll processing experience
• Experience prioritising work independently and as part of a Shared Service Centre function
• Experience contributing as a payroll subject matter expert to Finance or People-related projects
• A solid working knowledge of Microsoft Excel
• The ability to work with a high degree of accuracy and deliver work within tight timescales
• Experience working within a Finance Shared Service Centre environment
• A sound understanding of payroll legislation, processes and controls
• Experience creating, reviewing and maintaining payroll procedures
• Experience supporting process improvement initiatives
• Strong analytical skills, including payroll reconciliation and issue resolution
• Experience maintaining payroll compliance and supporting internal and external audits
• Excellent written and verbal communication and interpersonal skills
• The ability to manage confidential payroll and employee information with integrity and discretion
• Experience gained within a multinational organisation would be advantageous, ideally with at least five years of relevant payroll experience.

What we offer you

At Arup, we care about each member’s success, so we can grow together.

Guided by our values, we provide an attractive total reward package that recognises the contribution of each of our members to our shared success. As well as competitive, fair, and equitable pay, we offer a career in which all of our members can belong, grow and thrive – through benefits that support health and wellbeing, a wide range of learning opportunities and many possibilities to have an impact through the work they do.

We are owned in trust on behalf of our members, giving us the freedom, with personal responsibility, to set our own direction and choose work that aligns with our purpose and adds to Arup’s legacy. Our members collaborate on ambitious projects to deliver remarkable outcomes for our clients and communities. Profit Share is a key part of our reward, enabling eligible members to share in the results of our collective efforts.

Different people, shared values

Arup is an equal opportunity employer that actively promotes and nurtures a diverse and inclusive workforce. We welcome applications from individuals of all backgrounds, regardless of age (within legal limits), gender identity or expression, marital status, disability, neurotype or mental health, race or ethnicity, faith or belief, sexual orientation, socioeconomic background, and whether you’re pregnant or on family leave. We are an open environment that embraces diverse experiences, perspectives, and ideas – this drives our excellence.

Guided by our values and alignment with the UN Sustainable Development Goals, we create and contribute to equitable spaces and systems, while cultivating a sense of belonging for all. Our internal employee networks support our inclusive culture: from race, ethnicity and cross-cultural working to gender equity and LGBTQ+ and disability inclusion – we aim to create a space for you to express yourself and make a positive difference. Discover more about life at Arup at Your life at Arup.

We are committed to making our recruitment process and workplaces accessible to all candidates. Please contact Aima Abdul Rashid to let us know if you need any assistance or reasonable adjustments throughout your application or interview process, and/or to perform the essential functions of the role. We will do everything we can to support you.

To understand what to expect next, please visit Arup’s recruitment process.

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