Payroll Assistant

Arup; Manila; On-site; PHP 360,000 - 480,000; Full time

Benefits offered by this job

Profit Share

Learning opportunities

Health & wellbeing programs

Job summary

Arup is seeking a Payroll Assistant to join the Global Finance Shared Service team. Based in our Payroll Shared Service Centre, you will help deliver accurate payroll services for Arup members while ensuring statutory compliance and timely payments.

You will gain exposure to global payroll processing, including International Assignee payrolls, and work with stakeholders across a multinational organisation. This role offers broad learning opportunities and career development within Arup.

Qualifications

• Experience delivering accurate payroll processing
• Strong working knowledge of Microsoft Excel and data handling
• Ability to handle confidential payroll information with integrity

Responsibilities

• Collate and validate monthly pay changes for submission to the payroll vendor
• Ensure members are paid accurately and on time
• Respond to payroll queries from members
• Review and understand changes in payroll legislation
• Process statutory payments to tax authorities and non-statutory payments where applicable
• Support International Assignee payroll obligations
• Reconcile and post payroll journals
• Support internal and external audits

Skills

Payroll processing

Microsoft Excel

Attention to detail

Communication skills

Multinational experience

Tools

Payroll software

Job description

Arup’s purpose, shared values and collaborative approach have set us apart for over 80 years, guiding how we shape a better world.

The Opportunity

An exciting opportunity has arisen for a Payroll Assistant to join Arup’s Global Finance Shared Service team. Based within our Payroll Shared Service Centre, you will support the delivery of an accurate and timely payroll service for Arup members while helping ensure compliance with statutory and occupational requirements.

This is a broad and varied role with the opportunity to build your payroll knowledge and gain exposure to global payroll processing, including International Assignee payrolls and payroll-related Arup projects.

Your key responsibilities will include:

• Collating and validating monthly pay changes for submission to our global payroll vendor
• Helping ensure Arup members are paid accurately and on time
• Supporting and responding to payroll queries from members
• Reviewing and understanding legislative changes
• Processing statutory payments to tax authorities and non-statutory payments where applicable
• Supporting International Assignee payroll obligations
• Reconciling and posting payroll journals
• Reconciling monthly payroll loan accounts and helping resolve associated queries
• Supporting internal and external audit requirements

Assisting with the periodic review and update of payroll process documentation

You will work with Arup members globally, Finance and Global Shared Service colleagues, third-party service providers and other stakeholders, giving you broad exposure and the opportunity to develop your payroll experience in a global organisation.

At Arup, you belong to an extraordinary collective – in which we encourage individuality to thrive. Our strength comes from how we respect, share and connect our diverse experiences, perspectives and ideas.

You will have the opportunity to do socially useful work that has meaning – to Arup, to your career, to our members and to the clients and communities we serve.

Is this role right for you?

We are looking for someone with strong payroll processing experience who is organised, detail-oriented and able to work accurately within tight timescales.

You should be able to demonstrate:

• Strong payroll processing experience
• A solid working knowledge and experience of Microsoft Excel
• The ability to work with an exceptionally high degree of accuracy and to tight timescales
• An understanding of payroll legislation, processes and controls
• Experience creating and reviewing procedures
• Experience supporting process improvements
• Excellent written and verbal communication and interpersonal skills
• The ability to handle confidential payroll and employee information with a high level of integrity and discretion

Experience maintaining payroll compliance and supporting internal and external audit requirements

Experience working within a Finance Shared Service Centre environment would be advantageous. At least three years of relevant payroll experience gained within a multinational organisation is also desirable

What we offer you

At Arup, we care about each member’s success, so we can grow together.

Guided by our values, we provide an attractive total reward package that recognises the contribution of each of our members to our shared success. As well as competitive, fair, and equitable pay, we offer a career in which all of our members can belong, grow and thrive – through benefits that support health and wellbeing, a wide range of learning opportunities and many possibilities to have an impact through the work they do.

We are owned in trust on behalf of our members, giving us the freedom, with personal responsibility, to set our own direction and choose work that aligns with our purpose and adds to Arup’s legacy. Our members collaborate on ambitious projects to deliver remarkable outcomes for our clients and communities. Profit Share is a key part of our reward, enabling eligible members to share in the results of our collective efforts.

Different people, shared values

Arup is an equal opportunity employer that actively promotes and nurtures a diverse and inclusive workforce. We welcome applications from individuals of all backgrounds, regardless of age (within legal limits), gender identity or expression, marital status, disability, neurotype or mental health, race or ethnicity, faith or belief, sexual orientation, socioeconomic background, and whether you’re pregnant or on family leave. We are an open environment that embraces diverse experiences, perspectives, and ideas – this drives our excellence.

Guided by our values and alignment with the UN Sustainable Development Goals, we create and contribute to equitable spaces and systems, while cultivating a sense of belonging for all. Our internal employee networks support our inclusive culture: from race, ethnicity and cross‑cultural working to gender equity and LGBTQ+ and disability inclusion – we aim to create a space for you to express yourself and make a positive difference. Discover more about life at Arup at Your life at Arup.

We are committed to making our recruitment process and workplaces accessible to all candidates. Please contact Aima Abdul Rashid at [e-mail] to let us know if you need any assistance or reasonable adjustments throughout your application or interview process, and/or to perform the essential functions of the role. We will do everything we can to support you.

To understand what to expect next, please visit Arup’s recruitment process.

Stay safe online – Arup will never ask for your bank details as part of our recruitment process.

Recruitment Agencies – We have a Preferred Supplier List of trusted partners to assist us when required and do not acknowledge any speculative CVs or unsolicited candidate introductions from agencies not on the list. #LI-AR3

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