Senior Operations Associate - Sales Support

Adventus; Manila; On-site; PHP 334,800 - 446,400; Full time

Job summary

A leading company in sales operations is seeking a detail-oriented professional to manage order documentation and processes. The role involves tracking orders, creating reports, and collaborating with internal teams to resolve submission issues. Candidates should have at least 3 years of experience and strong skills in Microsoft Excel, SAP, and good communication abilities. This position is ideal for individuals who thrive in fast-paced environments.

Qualifications

• Candidate must possess at least a Diploma, Advanced/Higher/Graduate Diploma, Bachelor's Degree, Post Graduate Diploma, Professional Degree, any field.
• PC literate and familiar with Microsoft excel (Pivot Table and V-Lookup).
• Experience in SAP and Microsoft Dynamics will be an advantage.
• Good interpersonal and communication skills.
• Ability to work in a fast-paced environment.
• At least 3 years of working experience in the related field.

Responsibilities

• Review and verify completeness of all documentation.
• Follow up promptly on incomplete paperwork.
• Create, amend, and manage orders in the system.
• Identify and resolve order submission issues.
• Clarify requirements for purchase orders and contracts.
• Track quotes status and update CRM.
• Maintain and update records of all order submissions.
• Prepare Sales Agreements when necessary.
• Generate monthly reports on inventory.
• Perform other operational tasks as required.

Skills

Microsoft Excel (Pivot Table and V-Lookup)

Interpersonal skills

Communication skills

SAP

Microsoft Dynamics

Ability to work in a fast-paced environment

Education

Diploma, Advanced/Higher/Graduate Diploma, Bachelor's Degree, Post Graduate Diploma, Professional Degree

Tools

SAP

Microsoft Dynamics

Job description

• Review and verify completeness of all documentation, ensuring required supporting documents are properly signed and compliant with company standards
• Follow up promptly on incomplete paperwork to avoid delays in order processing
• Create, amend, and manage orders in the system as required
• Identify and resolve order submission issues by collaborating closely with sales representatives and internal teams
• Take initiative to clarify requirements for purchase orders and contracts to prevent processing errors
• Track quotes status and update CRM
• Maintain and update records of all order submissions to ensure data accuracy
• Preparation of Sales Agreements when necessary
• Generate monthly reports on inventory
• Perform other operational tasks as required

Job Requirements:

Candidate must possess at least a Diploma, Advanced/Higher/Graduate Diploma, Bachelor's Degree, Post Graduate Diploma, Professional Degree, any field.

PC literate and familiar with Microsoft excel (Pivot Table and V-Lookup)

Experience in SAP and Microsoft dynamics will be an advantage

Good interpersonal and communication skills

Ability to work in a fast pace environment

A least 3 year(s) of working experience in the related field is required for this position.

Preferably Junior Executives specializing in Sales - Corporate, Clerical/Administrative Support or equivalent.