Senior Operations Assistant

African Development Bank Group; Manila; On-site; PHP 900,000 - 1,500,000; Full time

Benefits offered by this job

Housing allowance

Education allowance

Expatriate benefits

Retirement plan

Medical benefits

Paid leave

Life insurance

Job summary

Asian Development Bank in Manila, Philippines, seeks a Senior Operations Assistant to provide critical administrative support to the SD2-WUD sector cluster. The role involves preparing routine and complex correspondence, coordinating schedules and travel, and ensuring timely document flow aligned with ADB templates and standards.

You will assist in processing projects and technical assistance, including board materials, and help produce routine and ad hoc statistics.

Qualifications

• Bachelor's degree or equivalent in finance, business administration, public administration or related field.
• At least 5 years of experience in multilateral organizations.
• Experience with TA and loan/grant project processing in multilateral development banks.
• Fluent in English, both written and spoken.

Responsibilities

• Prepare routine and complex correspondence for supervisor.
• Coordinate supervisor's schedule, meetings, travel and accommodations.
• Track document flow using designated databases and templates.
• Assist in processing projects and TAs, including board documents and TA completion reports.
• Collect and analyze information to produce routine and ad hoc statistics/reports.
• Facilitate knowledge management and maintain team calendars.
• Coordinate meetings and events under supervisor guidance.
• Perform other duties as required by the work plan.

Skills

Communication skills

English proficiency

Liaising with diverse cultures

Documentation & reporting

Multilateral procurement knowledge

Education

Bachelor's degree in finance, business administration, public administration

Tools

MS Word

MS Excel

ADB-style documentation systems

Job description

Job Description - Senior Operations Assistant (260997)

Job Description

Senior Operations Assistant - ( 260997 )

Description

Join Our Mission to Foster Prosperity in Asia

Are you ready to make a difference in the future of Asia and be a catalyst for positive change? We are thrilled to offer a unique opportunity to become an important part of the prestigious Asian Development Bank (ADB). At ADB, our mission is simple yet powerful: to alleviate poverty and promote sustainable development in the Asia-Pacific region.

Organizational Setting and Reporting Relationship

The position of Senior Operations Assistant is assigned to the Water and Urban Development Sector Cluster (SD2-WUD) within the Sectors Department 2 (SD2). You will be based at our Headquarters in Manila, Philippines.

You will report to the designated International Staff and officer.

Your Role

As a Senior Operations Assistant, you will provide administrative support to SD2-WUD tasks and deliverables. You will also support several operational activities including administrative, statistical and analytical requirements for project/TA processing and administration.

You will:

Ensure that correspondence and documents for supervisor are prepared in compliance with ADB's standards. Independently compose and send out routine letters. Draft more complex correspondence for signature of supervisor.

Coordinate supervisor's schedule and arranging appointments, meetings, business travel and accommodation as specified by the supervisor and in following ADB procedures.

Track the flow of documents with the use of database for monitoring.

Assist International/RM Staff in processing projects and TAs, specifically preparing Board documents (project concept notes, reports and recommendation of the president and annexes and supplementary documents, technical assistance reports, project and technical assistance completion reports), and ensure that the documents are in accordance with the latest ADB templates and Handbook of Style and Usage.

Collect, compile and analyze relevant information and data related to the supervisors' work to produce routine and ad hoc statistics/reports.

Facilitate knowledge management activities. Create and maintain a calendar of the team's knowledge management activities.

Coordinate multiple activities such as meetings and other planned events under the supervisor's guidance.

Perform other responsibilities assigned and reflected in your workplan.

Qualifications

You will need:

• Bachelor's degree in finance, business administration, public administration, or other fields combined with relevant experience.
• At least 5 years relevant professional experience in multilateral organizations.
• Demonstrated experience with use of common word-processing, spreadsheets and familiarity with computer system used generally in ADB and similar multilateral organizations, and proficiency with computer-based applications.
• Experience liaising and working with individuals from different cultural backgrounds.
• Experience with similar multilateral development banks procedures related to TA and loan/grant project processing and administration.
• Proficiency in expressing ideas in both spoken and written formats in English
• Please refer to the link for ADB Competency Framework for Technical Local Staff grade 2.

ADB offers a rewarding salary and a comprehensive benefits package . The salary will be based on ADB's standards and comparator markets, taking into account your qualifications and experience.

• Housing and education allowance (if applicable)
• Expatriate benefits (if applicable)
• Retirement plan (if applicable)
• Medical and health benefits
• Paid leave (including parental)
• Life and other insurance plans

Additional Information

This appointment is open to internal and external applicants.

This is a fixed term appointment with option to renew, initially for a period of up to 3 years, or up to the Normal Retirement Date (NRD), whichever comes earlier, for the purpose(s) and conditions determined by ADB, in accordance with Administrative Order No. 2.01 (Recruitment and Appointment). After the initial fixed-term period, ADB may choose to renew the appointment for up to an additional 3 years or not renewed. This decision will be made in the overall interest of ADB, based on factors including but not limited to the requirement of Staff's particular blend of skills and experience for the medium-term work program of the organizational unit, sufficient funding to cover the renewed period, and Staff's performance and suitability for employment. There is no limit to the number of renewals up to NRD. However, this appointment is not convertible to a regular appointment.

Multiple positions may be filled from this opening.

About Us

ADB is a leading multilateral development bank supporting inclusive, resilient, and sustainable growth across Asia and the Pacific. Working with its members and partners to solve complex challenges together, ADB harnesses innovative financial tools and strategic partnerships to transform lives, build quality infrastructure, and safeguard our planet. Founded in 1966, ADB is headquartered in Manila and owned by 69 members—50 from the region.

To view ADB Organizational Chart, please click here .

ADB wants to ensure that everyone is treated with respect and given equal opportunities to work in an inclusive environment. ADB encourages all qualified candidates to apply regardless of their racial, ethnic, religious and cultural background, gender, sexual orientation or disabilities. Women are highly encouraged to apply.

Visit ADB Careers FAQ for more information.

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Primary Location

Department : Sectors Department 2

Staff Category : Technical Local - HQ

Job Posting

27-Oct-2026, 12:11:45 AM

Closing Date (Period for Applying) - External