Operations Assistant

Asian Development Bank (ADB); Mandaluyong; On-site; PHP 2,625,000 - 3,375,000; Full time

Benefits offered by this job

Retirement plan

Medical and health benefits

Paid parental leave

Life and other insurance

Staff development

Job summary

Asian Development Bank seeks an Operations Assistant to provide comprehensive administrative support for the Timor Leste Resident Mission. You will handle travel, reporting, meetings, and document control, ensuring compliance with ADB standards.

The role requires a Bachelor's degree and 5+ years of relevant experience, with English proficiency and the ability to work across diverse teams in a multi-country setting.

Qualifications

• Bachelor’s degree required; international work experience is desirable.
• 5+ years of relevant admin/project support experience.
• Strong written and spoken English; ability to work with diverse teams.
• Proficiency with standard software and information technologies.

Responsibilities

• Prepare, format, and submit documents for supervisors on time according to standards.
• Coordinate supervisors' calendars, appointments, and travel arrangements.
• Support meetings, disseminate materials, take minutes, and maintain files.
• Assist in TA/loan administration, including recruitment, claims, and reports.

Skills

English proficiency

Interpersonal skills

Independent work

Education

Bachelor's degree in finance, social sciences, business studies, or related field

Tools

Word

Excel

PowerPoint

Job description

Job Description - Operations Assistant (26•931)

Join Our Mission to Foster Prosperity in Asia

Are you ready to make a difference in the future of Asia and be a catalyst for positive change? We are thrilled to offer a unique opportunity to become an important part of the prestigious Asian Development Bank (ADB). At ADB, our mission is simple yet powerful: to alleviate poverty and promote sustainable development in the Asia-Pacific region.

Organizational Setting and Reporting Relationship

The position of Operations Assistant is assigned to the Timor Leste Resident Mission (TLRM) within the Southeast Asia Department (SERD). You will be based at our Resident Mission Office in Dili.

You will report to the designated international and senior local staff.

Your Role

As an Operations Assistant, you will perform a full range of administrative responsibilities for TLRM and will assist in multiple activities relating to project administration and other administrative tasks.

You will:

• Ensure that all correspondence and documents for supervisors are prepared, formatted, and submitted on time in compliance with ADB's standards; monitor and distribute incoming communications, and ensure outgoing communications are delivered to intended recipients.
• Coordinate supervisors' schedules by maintaining their calendars and organizing appointments;
• Support daily routine functions including: (i) arranging mission travel for the team members including visa arrangements and other requirements; (ii) coordinating meetings, disseminating relevant materials, and taking minutes; (iii) preparing and formatting reports and memos; (iv) maintaining document files and its systematic safekeeping for easy retrieval; (v) providing logistical and admin support to missions and other activities; and (vi) provide back-up support for other Operations Assistants when they are absent.
• Help administer assigned technical assistance (TAs) and loans including the selection and recruitment process of consultants, processing claims and contract variations, monitoring budget and implementation progress, and preparing completion reports; ensure compliance with e-Operations and other IT/system enhancements being used within ADB.
• Perform other responsibilities that may be assigned as reflected in your workplan.

You will need:

• Bachelor's degree in finance, social sciences, business studies, or other related fields.
• At least 5 years of relevant professional work experience; experience in international multilateral and bilateral agencies is desirable.
• Ability to work independently on assigned tasks, areas of analysis and research that have a well-defined scope and steps.
• Written and verbal proficiency in English and local language.
• Proficiency in standard software programs (Word, Excel, PowerPoint) and information technologies.
• Good interpersonal skills and ability to work with individuals from different cultural and technical backgrounds.
• Please refer to the link for ADB Competency Framework for TL1.

Benefits

ADB offers a rewarding salary and a comprehensive benefits package. The salary will be based on ADB's standards and comparator markets, taking into account your qualifications and experience.

• Retirement plan
• Medical and health benefits
• Paid leave (including parental)
• Life and other insurance plans
• Staff development

Additional Information

This appointment is open to internal and external applicants

This opening is a local staff position. It is open only to nationals and permanent residents of Timor Leste.

This is a fixed term appointment with option to renew, initially for a period of up to 3 years, or up to the Normal Retirement Date (NRD), whichever comes earlier, for the purpose(s) and conditions determined by ADB, in accordance with Administrative Order No. 2.01 (Recruitment and Appointment). After the initial fixed-term period, ADB may choose to renew the appointment for up to an additional 3 years or not renewed. This decision will be made in the overall interest of ADB, based on factors including but not limited to the requirement of Staff's particular blend of skills and experience for the medium-term work program of the organizational unit, sufficient funding to cover the renewed period, and Staff's performance and suitability for employment. There is no limit to the number of renewals up to NRD. However, this appointment is not convertible to a regular appointment.

About Us

ADB is a leading multilateral development bank supporting inclusive, resilient, and sustainable growth across Asia and the Pacific. Working with its members and partners to solve complex challenges together, ADB harnesses innovative financial tools and strategic partnerships to transform lives, build quality infrastructure, and safeguard our planet. Founded in 1966, ADB is headquartered in Manila and owned by 69 members—50 from the region.

ADB only hires nationals of its 69 members.

To view ADB Organizational Chart, please click here.

ADB seeks to ensure that everyone is treated with respect and given equal opportunities to work in an inclusive environment. ADB encourages all qualified candidates to apply regardless of their racial, ethnic, religious and cultural background, gender, sexual orientation or disabilities. Women are highly encouraged to apply.

Visit ADB Careers FAQ for more information.

#LI-Onsite

:Timor-Leste Resident Mission-Timor Leste-Dili

Department:Southeast Asia Department

Staff Category:Technical Local - Field Office

Position Level:TL1

:25-Sep-2026, 5:54:37 AM

:09-Oct-2026, 3:59:00 PM