Senior Office Operations & Fleet Specialist

XPENG; Manila; On-site; PHP 360,000 - 540,000; Full time

Job summary

XPENG is seeking a detail-oriented Office Management Specialist to oversee end-to-end office administration for our Philippines team, including workplace operations, fleet and asset management, vendor liaison, and EHS compliance. You will support onboarding/offboarding, manage vendor relationships, handle invoices and assets, and ensure smooth daily operations for internal teams and external stakeholders.

A Bachelor’s degree and 1–3 years of office administration experience, along with good

Qualifications

• Bachelor's degree in Business/Administration or related field.
• 1–3 years of office administration experience.
• MNC work experience preferred.

Responsibilities

• Workplace Operations: Manage office supplies and pantry inventory; conduct routine inspections; support events and visitor reception; handle courier and administrative affairs.
• Safety & EHS Compliance: Inspect fire-fighting and first-aid facilities; identify safety hazards; assist with safety drills and training.
• Onboarding & Offboarding: Complete full admin procedures for new joiners and exits, including workstation setup and access management.
• Digital Platform & IT Support: Maintain admin platform data; resolve platform inquiries; assist with equipment and network fault reports.
• Fleet Management: Manage daily vehicle scheduling; handle registration, insurance, maintenance and vendor liaison; track fines and permits.
• Finance & Asset Administration: Process invoices; maintain ledgers; assist with asset registration and stocktakes.
• Vendor Management: Liaise with local vendors; reconcile invoices; follow up on service quality issues.

Skills

Attention to detail

English communication

Cross-functional coordination

Problem solving

Proactive service

Execution focus

Education

Bachelor's degree in Business/Administration or related fields

Job description

XPENG is seeking a detail-oriented Office Management Specialist to oversee end-to-end office administration for our Philippines team, including workplace operations, fleet and asset management, vendor liaison, and EHS compliance. You will support onboarding/offboarding, manage vendor relationships, handle invoices and assets, and ensure smooth daily operations for internal teams and external stakeholders.

A Bachelor’s degree and 1–3 years of office administration experience, along with good