Senior HR Records & Data Integrity Lead

Grand Meritus Security Agency; Quezon City; On-site; PHP 350,000 - 500,000; Full time

Job summary

CGROUP GROUP OF COMPANIES invites an HR Records Supervisor in Quezon City, Philippines, to manage the physical and digital 201 files across the group. You will streamline filing, ensure accuracy, confidentiality, and timely updates, while guiding a Records Staff team and encoding to the HRIS.

You will establish efficient digitization, labeling, and auditing processes, monitor productivity, and maintain high data integrity in a fast-paced, security-conscious environment.

Qualifications

• Graduate with 4-year college degree in a related field.
• Experience in HR Records, personnel records, or document management preferred.
• Supervisory experience is strongly preferred.
• Experience handling high-volume employee records is advantageous.
• Experience in security/manpower environments is a plus.

Responsibilities

• Take overall responsibility for proper organization and maintenance of employee 201 files, ensuring labeling, indexing, completeness, updates, security, and retrievability.
• Establish an efficient system for retrieval and return of physical files and monitor their movement to prevent loss or unauthorized access.
• Conduct periodic 201 file audits and completeness checks, identifying missing or inconsistent documents.
• Lead population and updating of employee records in the HRIS, with daily/weekly encoding targets and productivity monitoring.
• Review encoded information for accuracy and completeness, identify duplicates and data gaps.
• Establish a standardized digital filing structure for employee records, ensuring proper scanning, naming, and storage in authorized repositories.
• Conduct periodic reconciliation of physical files, digital records, and HRIS profiles, outlining corrective actions.
• Set daily/weekly/monthly processing targets, assign workloads, and monitor productivity gaps.
• Supervise and train Records Staff, setting clear performance expectations and conducting reviews.
• Perform random quality checks to ensure data integrity and confidentiality.

Skills

Google Workspace

Microsoft Excel

HRIS

Data management

Supervisory experience

Attention to detail

Education

Bachelor's degree in Human Resources/Business Administration

Tools

HRIS software

Google Workspace tools

Job description

CGROUP GROUP OF COMPANIES invites an HR Records Supervisor in Quezon City, Philippines, to manage the physical and digital 201 files across the group. You will streamline filing, ensure accuracy, confidentiality, and timely updates, while guiding a Records Staff team and encoding to the HRIS.

You will establish efficient digitization, labeling, and auditing processes, monitor productivity, and maintain high data integrity in a fast-paced, security-conscious environment.