Senior Finance Coordinator

Grant Thornton (US); Philippines; On-site; PHP 360,000 - 540,000; Full time

Job summary

Grant Thornton (US) Philippines is seeking an experienced finance professional to coordinate reimbursements, accounts payable, treasury, procurement, and compliance activities. You will work with banks, vendors, auditors, and internal teams to ensure accurate reporting and timely payments.

The role requires 5+ years in accounting, strong knowledge of financial statements and tax compliance, and the ability to manage multiple priorities in a fast-paced environment within a collaborative finance

Qualifications

• Bachelor’s degree in Accountancy, Finance, Accounting Technology, or related field.
• CPA designation is an advantage but not required.
• Minimum five years of progressive accounting/finance experience.
• Experience in financial statement prep, GL, journals, and reconciliations.
• Experience in P&L, balance sheet, variance analyses.
• Experience in tax compliance, audit support, and regulator coordination.
• Payroll accounting experience is an advantage.
• Experience in disbursements, treasury, procurement support, or vendor finance is an advantage.
• Experience supervising accounting activities in large organizations is an advantage.

Responsibilities

• Review reimbursements and liquidations for completeness and policy compliance.
• Verify receipts, approvals, and attachments.
• Follow up on incomplete submissions.
• Prepare complete reimbursement and liquidation packages for approval.
• Maintain trackers and monitor outstanding submissions.
• Review vendor invoices and supporting documentation.
• Coordinate with requestors, approvers, vendors, and P&A regarding documentation deficiencies.
• Monitor payment schedules and maintain AP reports.
• Assist in timely processing of vendor payments.
• Prepare bank forms, resolutions, and banking documents.
• Coordinate with banks on accounts, signatories, and online access.
• Maintain banking records and treasury documentation.
• Monitor treasury action items and follow up requirements.
• Support vendor accreditation and onboarding.
• Collect and maintain vendor documentation including tax, banking, and compliance.
• Maintain supplier master files and vendor records.
• Assist in gathering quotations and procurement documentation.
• Maintain procurement trackers and monitor contract renewals.
• Coordinate documentary requirements for BIR, SEC, and regulators.
• Maintain compliance calendars and monitor deadlines.
• Assist auditors/regulators with requested documents.
• Coordinate with P&A and service providers on compliance.
• Monitor audit/compliance action items and ensure timely completion.
• Maintain organized finance files (hard-copy and electronic).
• Ensure proper filing, indexing, safekeeping, and retrieval of documents.
• Maintain retention schedules per statutory requirements.
• Coordinate retrieval of documents requested by stakeholders.
• Review finance records periodically for completeness.
• Coordinate as Finance Lead with P&A, banks, auditors, and vendors.
• Monitor finance deliverables, deadlines, and calendars.
• Coordinate collection of documents for finance, procurement, compliance, treasury, and audit activities.
• Escalate issues requiring management attention.
• Assist in performance reporting and KPI development.
• Prepare schedules and data summaries for management review.
• Maintain reporting trackers and ensure timely submissions.
• Help meet client firm deadlines and SLAs.
• Support finance process improvements and policy maintenance.
• Assist in implementing finance policies and procedures.

Skills

Analytical thinking

Communication skills

Attention to detail

Independent work

Team collaboration

Education

Bachelor’s degree in Accountancy / Finance

Tools

Microsoft Excel

ERP / Accounting software

Job description

Job Description

DUTIES AND RESPONSIBILITIES

• 1. Expense Reimbursement and Liquidation Administration
  • 1.1 Review employee reimbursement and liquidation submissions for completeness and compliance with company policies.
  • 1.2 Verify receipts, supporting documents, approvals, and required attachments.
  • 1.3 Follow up employees regarding incomplete or deficient submissions.
  • 1.4 Prepare complete reimbursement and liquidation packages for approval and processing.
  • 1.5 Maintain reimbursement and liquidation trackers and monitor outstanding submissions.
• 2. Accounts Payable Coordination
  • 2.1 Receive and review vendor invoices and supporting documentation.
  • 2.2 Verify completeness of approvals, purchase requests, contracts, and supporting documents prior to submission to P&A.
  • 2.3 Coordinate with requestors, approvers, vendors, and P&A regarding documentation deficiencies and payment requirements.
  • 2.4 Monitor payment schedules and maintain accounts payable monitoring reports.
  • 2.5 Assist in ensuring timely processing of vendor payments.
• 3. Treasury Administration
  • 3.1 Prepare bank forms, resolutions, account maintenance documents, and other banking requirements.
  • 3.2 Coordinate with banks regarding account administration, signatory updates, online banking access, and documentary requirements.
  • 3.3 Maintain banking records, signatory schedules, and treasury documentation.
  • 3.4 Monitor treasury-related action items and follow up outstanding requirements.
• 4. Procurement and Vendor Administration
  • 4.1 Support vendor accreditation and onboarding activities.
  • 4.2 Collect, review, and maintain vendor documentation, including registration, tax, banking, and compliance requirements.
  • 4.3 Maintain supplier master files and vendor records.
  • 4.4 Assist in gathering quotations and preparing procurement documentation.
  • 4.5 Maintain procurement trackers and monitor contract renewals and vendor compliance requirements.
• 5. Compliance and Audit Support
  • 5.1 Coordinate documentary requirements relating to BIR, SEC, local government units, and other regulatory agencies.
  • 5.2 Maintain compliance calendars and monitor regulatory deadlines.
  • 5.3 Assist in the preparation and submission of supporting documents requested by auditors, regulators, and external service providers.
  • 5.4 Coordinate with P&A and other service providers regarding compliance-related requirements.
  • 5.5 Monitor outstanding audit and compliance action items and ensure timely completion.
• 6. Finance Records Management and Document Control
  • 6.1 Maintain organized hard-copy and electronic files of accounting, finance, procurement, treasury, payroll, tax, and compliance records.
  • 6.2 Ensure proper filing, indexing, safekeeping, and retrieval of invoices, official receipts, vouchers, tax returns, contracts, bank documents, and other accounting source documents.
  • 6.3 Maintain document retention schedules and ensure compliance with BIR and other statutory record retention requirements.
  • 6.4 Coordinate retrieval of documents requested by P&A, auditors, banks, regulators, and management.
  • 6.5 Conduct periodic reviews of finance records to ensure completeness and proper organization.
• 7. Finance Operations Coordination
  • 7.1 Serve as the primary coordinator among the Finance Lead, P&A, banks, auditors, vendors, consultants, and internal stakeholders.
  • 7.2 Monitor finance-related deliverables, action items, and deadlines.
  • 7.3 Maintain finance calendars, trackers, schedules, and monitoring reports.
  • 7.4 Coordinate collection of documents and information required for finance, procurement, compliance, treasury, and audit activities.
  • 7.5 Escalate issues requiring management attention.
• 8. Performance Reporting Support
  • 8.1 Assist management in the development and maintenance of organizational performance scorecards, key performance indicators (KPIs), and management dashboards.
  • 8.2 Coordinate with various departments to collect, validate, and consolidate operational and financial information required for periodic management reporting.
  • 8.3 Prepare supporting schedules, reports, and data summaries for management review.
  • 8.4 Maintain performance reporting trackers and monitor the timely submission of information from business units.
  • 8.5 Assist in monitoring adherence to client firm deadlines, service level commitments, and other operational performance metrics.
• 9. Other Duties
  • 9.1 Support finance process improvement initiatives and documentation projects.
  • 9.2 Assist in the implementation and maintenance of finance policies and procedures.
  • 9.3 Perform other finance operations, procurement, compliance, and administrative duties assigned by the Finance Director.

JOB SPECIFICATIONS

• 1. Education
  • 1.1. Bachelor’s degree in Accountancy, Finance, Accounting Technology, or a related business discipline.
  • 1.2. Certified Public Accountant (CPA) designation is an advantage but is not required.
• 2. Experience
  • 2.1. Minimum of five (5) years of progressive experience in accounting, general accounting, financial reporting, management reporting, or related finance functions.
  • 2.2. Substantial experience in financial statement preparation, general ledger accounting, journal entries, account and bank reconciliations, and month-end and year-end closing activities.
  • 2.3. Experience in preparing and analyzing Profit & Loss (P&L), Balance Sheet, financial, and management reports, including variance analysis to support financial monitoring and management decision-making.
  • 2.4. Experience in tax compliance, audit support, preparation of supporting documentation, and coordination of requirements involving external auditors and government regulatory agencies.
  • 2.5. Experience in reviewing or supporting payroll accounting and payroll-related financial transactions is an advantage.
  • 2.6. Experience in disbursements, intercompany transactions, treasury-related activities, procurement support, or vendor-related finance activities is an advantage.
  • 2.7. Experience supervising or coordinating accounting activities, including work allocation, monitoring of deliverables, and review of accounting outputs, is an advantage.
  • 2.8. Experience working in a large organization, multinational company, shared services environment, or professional services organization is an advantage.
• 3. Knowledge and Technical Competencies
  • 3.1. Strong understanding of accounting principles, financial reporting, general accounting, and management accounting concepts.
  • 3.2. Working knowledge of Philippine taxation, particularly withholding taxes and BIR compliance requirements, as well as relevant statutory and regulatory reporting requirements.
  • 3.3. Proficiency in Microsoft Office applications, particularly Microsoft Excel, and familiarity with Google Workspace or similar productivity tools.
  • 3.4. Ability to analyze financial and operational information, identify variances and issues, and translate financial data into meaningful information to support management decision-making.
  • 3.5. Experience in preparing financial statements, management reports, Profit & Loss reports, Balance Sheet reports, account reconciliations, and variance analyses.
  • 3.6. Knowledge of general ledger management, journal entry preparation and review, bank reconciliation, account reconciliation, and month-end and year-end closing processes.
  • 3.7. Working knowledge of tax compliance, audit requirements, supporting documentation, and internal control procedures.
  • 3.8. Strong organizational skills with the ability to manage multiple deliverables, deadlines, and competing priorities.
  • 3.9. Ability to monitor finance and accounting activities, maintain appropriate schedules and supporting documentation, and ensure timely completion of assigned deliverables.
• 4. Behavioral Competencies
  • 4.1. Strong analytical, critical-thinking, and problem-solving skills.
  • 4.2. High level of integrity, accuracy, accountability, and attention to detail.
  • 4.3. Ability to work independently with minimal supervision while effectively collaborating with team members and other stakeholders.
  • 4.4. Strong written and verbal communication, coordination, and interpersonal skills.
  • 4.5. Excellent planning, organization, time-management, and follow-through skills.
  • 4.6. Ability to manage multiple priorities and consistently meet deadlines in a fast-paced environment.
  • 4.7. Proactive mindset with a strong sense of ownership and accountability for assigned responsibilities and deliverables.
  • 4.8. Ability to establish and maintain effective working relationships with internal stakeholders, colleagues, external auditors, regulatory agencies, and other external parties.
  • 4.9. Ability to lead, guide, and coordinate accounting staff and contribute effectively to team objectives.

Requirements: