Senior Executive Assistant to MD - Ops, HR & Compliance

Outsourced; Manila; On-site; PHP 469,000 - 781,000; Full time

Job summary

Outsourced is seeking an experienced Executive Assistant to closely support the Managing Director of a busy healthcare practice. This senior, high-trust role extends beyond traditional administrative duties, acting as the MD’s right hand for executive and personal administration, practice operations, team communication, recruitment administration, rostering, and compliance.

The role involves managing calendars, travel, communications, onboarding, and key documentation while safeguarding

Qualifications

• Senior, high‑trust role supporting the Managing Director.
• Experience in executive and personal administration is preferred.
• Strong judgment, discretion, and attention to detail are essential.

Responsibilities

• Manage the Managing Director's calendar, meetings, deadlines, and personal arrangements.
• Coordinate business and personal travel, itineraries and reservations.
• Draft emails, letters, and internal communications with professionalism and discretion.
• Act as a gatekeeper to prioritise requests and protect the MD's time.
• Support onboarding, meetings, performance discussions, and related documentation.
• Maintain confidential records and ensure compliance with policies and procedures.

Skills

Calendar management

Executive support

Discretion

Communications

Tools

Microsoft Teams

MS Office

Job description

Outsourced is seeking an experienced Executive Assistant to closely support the Managing Director of a busy healthcare practice. This senior, high-trust role extends beyond traditional administrative duties, acting as the MD’s right hand for executive and personal administration, practice operations, team communication, recruitment administration, rostering, and compliance.

The role involves managing calendars, travel, communications, onboarding, and key documentation while safeguarding