Senior Executive Assistant (Night Shift) - Remote - Hybrid Set

MySigrid; Manila; Hybrid; PHP 500,000 - 780,000; Full time

Benefits offered by this job

Vacation leave credits

HMO for employee + 2 dependents

Internet reimbursement

Training and continuous learning

Work from home part of the week

Career growth opportunities

Job summary

MySigrid is seeking a proactive Senior Executive Assistant in the Philippines to manage calendars and coordinate internal and external client meetings, ensuring smooth communication and operations.

The role requires strong organizational and management skills, attention to detail, and the ability to oversee multiple schedules while maintaining professional communication with clients and teams.

Qualifications

• 1-2 years of experience in scheduling, coordination, or administrative support.
• Excellent written and verbal communication skills in English.
• Strong organizational and management skills with attention to detail and ability to oversee multiple schedules.

Responsibilities

• Schedule and coordinate internal and external client meetings, ensuring optimal use of time and resources.
• Maintain an up-to-date calendar and manage conflicting schedules with precision.
• Communicate professionally with clients and internal teams via email, phone, and messaging platforms.

Skills

Calendar management

Scheduling

Administrative support

Communication skills

Multitasking

Proactive workflow management

Tools

Airtable

Google Calendar

Outlook

Zoom

Teams

Job description

We are looking for a proactive and detail-oriented Senior Executive Assistant with strong background of calendar management experience to join our team. In this role, you will be mainly responsible for efficiently managing schedules and coordinating internal and external client meetings while supporting smooth communication and operations. The ideal candidate is highly organized, demonstrates strong management skills, communicates clearly, and ensures seamless coordination between team members and clients.

Key Responsibilities:

• Schedule and coordinate internal and external client meetings, ensuring optimal use of time and resources.
• Maintain an up-to-date calendar and manage conflicting schedules with precision.
• Communicate professionally with clients and internal teams via email, phone, and messaging platforms.
• Send reminders and follow-ups to ensure attendance and preparedness for meetings.
• Assist with administrative tasks related to meeting management, including document preparation and internal communication.
• Manage administrative workflows efficiently, ensuring smooth day-to-day operations.
• Support team efficiency by prioritizing tasks, delegating appropriately, and managing time-sensitive requests.
• Experience with Airtable is a plus!

Requirements:

• 1-2 years of experience in scheduling, coordination, or administrative support.
• Excellent written and verbal communication skills in English.
• Strong organizational and management skills, with attention to detail and the ability to oversee multiple schedules simultaneously.
• Comfortable using calendar tools (Google Calendar, Outlook) and communication platforms (Zoom, Teams, etc.).
• Ability to multitask, prioritize, and proactively manage workflow in a fast-paced environment.
• Positive, professional, and proactive attitude.

At MySigrid, we aim to ensure the professional and personal growth of all our employees:

• Vacation leave credits.
• HMO Package for the employee and two dependents.
• Reimbursable internet charges.
• Comprehensive training and continuous learning advantages.
• Opportunity to contribute to new technology and help develop a high-end system that assists humans by optimizing their work processes.
• High importance to work-life balance with the opportunity to work from home part of the week.
• Opportunity to venture into other areas of the business as you continue to contribute to the growth of the company.
• Be part of a dynamic team of specialists who openly and willingly share their knowledge with their colleagues.
• Work in a corporate culture that encourages collaboration, with an emphasis on our core values: Integrity, Passion, Teamwork and Respect, Proactiveness, Accountability, and Determination.

Co-Working days

MySigrid has co-working offices in Ortigas where the whole team meets once a month at a minimum.