Senior Executive Assistant

hammerjack; Makati; Remote; PHP 600,000 - 1,000,000; Full time

Benefits offered by this job

Health insurance

Complimentary onsite meals

Café bar access

Extra time off

Tenure incentives

Job summary

hammerjack is seeking a proactive Senior Executive Assistant to provide high-level administrative support to senior leadership. The role requires exceptional organisation, discretion, and the ability to manage concurrent priorities while maintaining professionalism.

This is a fully remote role with onsite schedules on client request. You will handle calendars, correspondence, meetings, travel, and a range of admin tasks, liaising with internal teams and external partners to keep operations

Qualifications

• Proven experience as a Senior Executive Assistant or in a similar role.
• Experience supporting senior executives or leadership teams.
• Strong organisational, time management, and prioritisation skills.
• Excellent written and verbal communication skills.
• High level of professionalism, discretion and confidentiality.

Responsibilities

• Manage executive schedules: coordinates calendars, appointments, meetings and daily priorities.
• Handle correspondence: monitor emails, draft responses, manage professional communications.
• Coordinate meetings: prepare agendas, materials, minutes and action items.
• Track priorities: monitor deadlines, follow up on deliverables and ongoing tasks.
• Prepare documentation: develop reports, presentations and other business documents.
• Arrange business travel: organise itineraries, transportation, accommodation and changes.
• Maintain records: keep files, contact lists, expense reports and administrative records.
• Coordinate stakeholders: liaise with internal teams, clients, suppliers and external partners.
• Provide administrative support: assist with expense management, procurement and general operational requirements.

Skills

Executive support

Calendar management

Communication

Confidentiality

Independent work

Job description

Keep executive operations organised and running smoothly. We’re looking for a proactive and detail-oriented Senior Executive Assistant to provide high-level administrative support to senior leadership. The ideal candidate is organised, resourceful, and capable of managing competing priorities while maintaining professionalism and confidentiality.

Work Setup:

Fully Remote (with onsite schedules upon client request)

Role Overview

As a Senior Executive Assistant, you will support daily executive operations through calendar management, correspondence, meeting coordination, travel arrangements, and administrative tasks. You will work closely with internal and external stakeholders to keep schedules organised, priorities on track, and business activities running efficiently.

Key Responsibilities

• Manage Executive Schedules: Coordinate calendars, appointments, meetings, and daily priorities.
• Handle Correspondence: Monitor emails, draft responses, and manage professional communications.
• Coordinate Meetings: Prepare agendas, meeting materials, minutes, and action items.
• Track Priorities: Monitor deadlines, follow up on deliverables, and coordinate ongoing tasks.
• Prepare Documentation: Develop reports, presentations, correspondence, and other business documents.
• Arrange Business Travel: Organise itineraries, transportation, accommodation, and schedule changes.
• Maintain Records: Keep files, contact lists, expense reports, and administrative records accurate and organised.
• Coordinate Stakeholders: Liaise with internal teams, clients, suppliers, and external partners.
• Provide Administrative Support: Assist with expense management, procurement, and general operational requirements.

Skills & Experience

• Proven experience as a Senior Executive Assistant, Executive Assistant, or in a similar role.
• Experience supporting senior executives or leadership teams.
• Strong organisational, time management, and prioritisation skills.
• Excellent written and verbal communication skills.
• High level of professionalism, discretion, and confidentiality.
• Proficiency in Microsoft Office or Google Workspace and calendar management tools.
• Ability to work independently, exercise sound judgement, and adapt to changing priorities.
• Strong attention to detail and a proactive approach to problem-solving and task completion.

What’s In It For You

• Recognised by Great Place To Work: Ranked #8 Best Workplace in the Philippines and #3 Best Workplace in IT-BPM in the Medium category for 2026.
• Work That Fits Real Life: Roles aligned with Australian and US clients, with day and night shift options plus WFH, hybrid and office-based setups depending on the role.
• Room to Grow: Structured onboarding and ongoing Learning & Development programs that help employees build skills, strengthen capability and prepare for broader responsibilities.
• Health Cover From Day 1: Health insurance coverage from Day 1 plus dependent coverage, giving employees and their families added peace of mind from the start.
• Clear Pay, Clear Expectations: Compensation aligned with the role and experience, supported by clear responsibilities and expectations from the outset.
• Work That Connects You to the Client: Work directly with international businesses as part of a dedicated team that operates as an extension of their business.
• Support Beyond Day 1: Our People & Culture and support teams stay involved beyond onboarding, providing day-to-day guidance, employee support, engagement and recognition throughout the employee experience.

Plus the everyday extras: Modern workspaces, complimentary onsite meals, flowing coffee and drinks at our café bar, additional time off and tenure incentives.

About Us

At hammerjack, we connect skilled professionals in the Philippines with growing businesses across Australia and beyond—building teams that work as true extensions of our clients. We're proud to be named among the Fortune 100 Best Workplaces in Southeast Asia and ranked the 8th Best Workplace in the Philippines.

Our Impact

Our people aren't outsourced—they're embedded. With aligned tools, shared goals, and real accountability, they deliver at the same standard and pace as onshore teams while building long-term careers they're proud of, across accounting, tech, admin, and marketing.