Senior Events Executive/Assistant Events Manager

Distilleri Pte. Ltd.; Santo Niño 1st; Vor Ort; PHP 350.000 - 550.000; Vollzeit

Zusammenfassung

Distilleri Pte. Ltd. is seeking a Senior Events Executive / Assistant Events Manager to turn concepts into flawless activations. You will own timelines, coordinate vendors and partners, and drive projects from brief to show day and beyond, thriving on hands‑on, on‑site execution.

The role requires a calm operator who can manage multiple moving parts, with strong planning, communication, and problem‑solving skills, including weekends and holidays as needed.

Qualifikationen

• 2+ years coordinating events, activations, or experiential campaigns, ideally agency‑side.
• Excellent planning, prioritisation, and attention to detail across many parallel tasks.
• Clear, calm, and proactive communication with teammates, clients, partners, and vendors.
• At ease with project and calendar tools and spreadsheets.
• A solutions‑first attitude under pressure, especially on show days.
• Reliable follow‑through and a bias for getting things done.

Aufgaben

• Support the development of event concepts, run sheets, floor plans, and production schedules.
• Maintain project timelines and workflows, flagging risks and blockers early.
• Prepare client‑facing documents – proposals, decks, budgets, and post‑event reports.
• Source and liaise with suppliers across production, AV, F&B, staging, fabrication, and manpower.
• Obtain and compare quotes, and support negotiation under the Brand Experience Manager's guidance.
• Assist with partner sourcing and activation tiering for multi‑partner events.
• Support event setup, show‑day operations, and teardown, acting as an on‑site point of contact.
• Troubleshoot issues in real time and keep the event running to plan.
• Work irregular hours around event dates, including evenings, weekends, and public holidays.
• Assist in building and tracking event budgets, and monitor spend against forecast.

Kenntnisse

Event coordination

Vendor liaison

Planning and scheduling

Communication

Attention to detail

Calm under pressure

Tools

Project management tools

Spreadsheets

Jobbeschreibung

About the role

The Senior Events Executive / Assistant Events Manager helps bring activations to life. Working closely with the Brand Experience Manager, you turn concepts into flawless execution – owning timelines, coordinating vendors and partners, and keeping projects moving from brief to show day and beyond. This is a hands‑on role for an organised, people‑oriented operator who thrives on turning many moving parts into calm, well‑run experiences, and who is as comfortable on‑site during a build as in the planning between projects.

Key responsibilities

• Support the development of event concepts, run sheets, floor plans, and production schedules.

• Maintain project timelines and workflows, flagging risks and blockers early.

• Prepare client‑facing documents – proposals, decks, budgets, and post‑event reports.

• Source and liaise with suppliers across production, AV, F&B, staging, fabrication, and manpower.

• Obtain and compare quotes, and support negotiation under the Brand Experience Manager's guidance.

• Assist with partner sourcing and activation tiering for multi‑partner events.

• Support event setup, show‑day operations, and teardown, acting as an on‑site point of contact.

• Troubleshoot issues in real time and keep the event running to plan.

• Work irregular hours around event dates, including evenings, weekends, and public holidays.

• Assist in building and tracking event budgets, and monitor spend against forecast.

About you

• 2+ years coordinating events, activations, or experiential campaigns, ideally agency‑side.

• Excellent planning, prioritisation, and attention to detail across many parallel tasks.

• Clear, calm, and proactive communication with teammates, clients, partners, and vendors.

• At ease with project and calendar tools and spreadsheets.

• A solutions‑first attitude under pressure, especially on show days.

• Reliable follow‑through and a bias for getting things done.

About us

Foray is the brand experience and activation arm of Distilleri Group. We bridge the gap between brands and consumers through immersive, meaningful events – from large‑scale precinct activations to intimate brand launches and pop‑ups. We believe events hold incredible potential as catalysts for people to gather, forge genuine connections, and be inspired. Our work spans lifestyle, travel, and hospitality brands.