Senior Business Administrator | Bids & Team Support

Arup; Manila; On-site; PHP 600,000 - 800,000; Full time

Benefits offered by this job

Profit Share

Career Development Opportunities

Health and Wellbeing Benefits

Job summary

Arup is seeking an experienced administrative support specialist to join their Manila office. This role involves helping technical teams manage priorities, providing bid support, and ensuring smooth office operations. Ideal candidates should have significant experience within an engineering consultancy, along with strong interpersonal skills and the ability to work proactively under pressure.

The position also offers opportunities for personal growth and rewards through competitive compensation and profit sharing.

Qualifications

• Considerable relevant industry experience in team administration within a consulting/engineering business.
• Experience managing senior staff diaries and tasks.
• Excellent understanding of processes and job instructions.

Responsibilities

• Provide administrative and bid support across project environments.
• Coordinate bid governance processes including documentation.
• Manage priorities and contribute to successful delivery.

Skills

Team administration

Strong interpersonal skills

Detail and process oriented

Proactive and results-driven

Education

Tertiary qualifications in business or related fields

Job description

Joining Arup

Arup's purpose, shared values and collaborative approach have set us apart for 80 years, guiding how we shape a better world.

Bring your administrative expertise to Arup's Manila office, supporting busy technical teams and helping the business operate smoothly and efficiently. This role is ideal for someone who is commercially aware, interested in how businesses operate and enjoys building strong relationships while delivering exceptional support.

You will provide administrative and bid support across a dynamic project environment, helping teams manage priorities, coordinate activities, and contribute to successful project and proposal delivery. Experience supporting teams within an engineering consultancy, professional services firm, or similar project‑based business is essential, along with proven bid support experience and an understanding of the pace, stakeholder management and competing priorities involved in supporting technical teams.

As an employee‑owned organisation, Arup offers a collaborative and inclusive culture where your contribution is valued, your development is supported, and your work helps shape a better future.

The Opportunity

• Travel arrangement.
• Staff on/off‑boarding.
• Team events, meetings and workshops, including supporting logistics and documentation.
• Management of team calendar, distribution list and SharePoint sites.
• Create, maintain and update client and opportunity records within the CRM system.
• Assist with invoicing, financial tracking and commercial administration.
• Coordinate bid governance processes, including job number applications, Bid/No‑Bid reviews, contract reviews and bid review meetings.
• Provide bid and proposal support, including completing tender documentation, sourcing CVs, collating project experience, and formatting and compiling submission documents.
• Provide project administration support throughout project delivery.
• Coordinate project close‑out activities, ensuring documentation and records are completed accurately and on time.
• Document production.

At Arup, you belong to an extraordinary collective – in which we encourage individuality to thrive. Our strength comes from how we respect, share and connect our diverse experiences, perspectives and ideas.

You will have the opportunity to do socially useful work that has meaning – to Arup, to your career, to the members and the communities we serve.

Is this role right for you?

• Considerable relevant industry experience in team administration within a consulting/engineering built environment business.
• Experience of managing senior staff diaries, tasks and prioritisation of key issues.
• Detail and process oriented.
• Results-driven and able to work under pressure.
• Proactive and takes ownership of tasks.
• Strong interpersonal skills across technical and non‑technical teams. High level of self‑awareness and accountability.
• Excellent understanding of processes, guidelines and job instructions, knowledge of nuances and ambiguities.
• Develops a strong understanding of existing processes and proactively works with stakeholders to identify, challenge and implement improvements that enhance efficiency and effectiveness.
• Studying towards recognised relevant tertiary qualifications in business, projects or similar.

What We Offer You

At Arup, we care about each member’s success, so we can grow together.

Guided by our values, we provide an attractive total reward package that recognises the contribution of each of our members to our shared success. As well as competitive, fair, and equitable pay, we offer a career in which all of our members can belong, grow and thrive – through benefits that support health and wellbeing, a wide range of learning opportunities and many possibilities to have an impact through the work they do.

We are owned in trust on behalf of our members, giving us the freedom, with personal responsibility, to set our own direction and choose work that aligns with our purpose and adds to Arup’s legacy. Our members collaborate on ambitious projects to deliver remarkable outcomes for our clients and communities. Profit Share is a key part of our reward, enabling eligible members to share in the results of our collective efforts.

Equal Opportunity Employer

Arup is an equal opportunity employer that actively promotes and nurtures a diverse and inclusive workforce. We welcome applications from individuals of all backgrounds, regardless of age (within legal limits), gender identity or expression, marital status, disability, neurotype or mental health, race or ethnicity, faith or belief, sexual orientation, socioeconomic background, and whether you’re pregnant or on family leave. We are an open environment that embraces diverse experiences, perspectives, and ideas – this drives our excellence.

Guided by our values and alignment with the UN Sustainable Development Goals, we create and contribute to equitable spaces and systems, while cultivating a sense of belonging for all. Our internal employee networks support our inclusive culture: from race, ethnicity and cross‑cultural working to gender equity and LGBTQ+ and disability inclusion – we aim to create a space for you to express yourself and make a positive difference.