Senior Bookkeeper & Accounts Officer

Outsourced Staff; Philippines; Remote; PHP 279,000 - 446,000; Part time

Job summary

Outsourced Staff seeks a part-time finance professional to manage Accounts Receivable, Accounts Payable, BAS/compliance, forecasting, and daily accounting tasks. The role requires proactive cash flow management and clear communication with leadership across time zones, operating 20 hours per week aligned to AEST/AEDT.

Responsibilities include invoicing, collections, supplier payments, reconciliations, GST, and budgeting, with emphasis on accuracy and audit readiness.

Responsibilities

• Raise and issue customer invoices accurately and on time.
• Monitor debtors daily and follow up overdue invoices, including by phone with clients.
• Confirm payment arrangements with clients and Escalate disputes when needed.
• Allocate receipts and maintain accurate customer accounts.
• Process supplier invoices and schedule payments.
• Perform bank reconciliations across accounts.
• Investigate and resolve discrepancies before they compound.
• Maintain the general ledger and daily bookkeeping records.
• Prepare BAS accurately and on time, liaising with external accountant.
• Apply correct GST treatment.
• Maintain audit-ready financial records.
• Prepare cash flow forecasts reflecting real timing of receivables and payables.
• Build and maintain budgets and report actuals vs budget.
• Flag cash flow or budget risks early.
• Own daily rhythm: reconciliations, collections calls and reporting cadence.
• Communicate with Brad and Matt on the state of the numbers.
• Query unclear instructions instead of guessing.
• Part-time, 20 hours/week, aligned to AEST/AEDT business hours.

Job description

Accounts Receivable & Collections

• Raise and issue customer invoices accurately and on time
• Monitor debtors daily and proactively follow up overdue invoices — including by phone directly with clients, not just email reminders or statements
• Confirm payment arrangements with clients where required, and escalat genuine disputes rather than letting them run
• Allocate receipts and maintain accurate customer account records

Accounts Payable & Bookkeeping

• Process supplier invoices, and schedule and process payments
• Perform bank reconciliations across accounts within agreed timeframes
• Investigate and resolve discrepancies before they compound
• Maintain the general ledger and day-to-day bookkeeping records to a high standard of accuracy

BAS & Compliance

• Prepare Business Activity Statements (BAS) accurately and on time each period, liaising with the company's external accountant/tax agent as required for review and lodgement
• Apply correct GST treatment to transactions
• Maintain audit-ready, well-documented financial records

Forecasting & Budgeting

• Prepare and maintain cash flow forecasts that reflect the real timing of receivables and payables, not just historical averages
• Build and maintain budgets, and report actual performance against budget
• Flag emerging cash flow or budget risks early, before they become a problem for Brad and Matt

Ownership & Daily Discipline

• Own the finance function's daily rhythm — reconciliations, collections calls and reporting cadence — without needing to be prompted or chased
• Communicate clearly and proactively with Brad and Matt on the state of the numbers, including when the news isn't good
• Query unclear instructions or figures rather than guessing

Working Hours

• Part-time, 20 hours per week, aligned to Australian Eastern Standard Time (AEST/AEDT) business hours, working the same calendar as the Australian-based leadership team