Finance Officer - Accounts Payable & Receivable

Outsourced Staff; Philippines; On-site; PHP 360,000 - 480,000; Full time

Job summary

Outsourced Staff in the Philippines is seeking a finance professional to manage accounts payable, accounts receivable, and banking reconciliation for funding invoices and property on-charges. You will ensure documentation support, accurate coding to cost centres and job codes, and timely follow-up on discrepancies.

The role requires attention to detail, audit-ready records, and compliance with GST/FBT regulations, with working hours aligned to WST 8am-4pm, Monday to Friday.

Responsibilities

• Enter supplier purchases into the finance system, allocating each transaction to the correct cost centre and job code
• Enter credit card and debit card transactions, coding each to the appropriate cost centre and job code
• Confirm that all purchases are supported by valid documentation (tax invoice, receipt or docket) before processing
• Follow up missing, incorrect or unsubstantiated transactions with the relevant staff member or supplier
• Prepare and process remittances arising from funding invoices
• On-charge purchases to properties in accordance with the approved on-charge spreadsheet
• Monitor and follow up outstanding items and discrepancies relating to funding invoices and property on-charges
• Apply bank feeds to payments made, ensuring transactions are matched and coded accurately
• Reconcile bank accounts within agreed timeframes
• Prepare and provide bank reconciliation reports to the Technical Specialist - Finance
• Investigate unmatched or unidentified transactions and elevate unresolved items promptly
• Review transactions to identify items with Fringe Benefits Tax (FBT) implications
• Maintain supporting records and documentation to substantiate FBT treatment
• Prepare and produce the monthly FBT report for the Finance Manager
• File dockets and supporting documentation correctly in SharePoint in line with the organisation's filing conventions
• Maintain accurate, complete and audit-ready financial records, and provide information to support internal and external audits
• Work within the organisation's finance procedures, delegations and relevant legislative requirements, including GST and FBT
• Maintain confidentiality and integrity when handling sensitive financial and personal information
• Full-time, aligned to Western Standard Time (WST) business hours, 8am-4pm (Monday-Friday)

Job description

Accounts Payable & Transaction Processing

• Enter supplier purchases into the finance system, allocating each transaction to the correct cost centre and job code
• Enter credit card and debit card transactions, coding each to the appropriate cost centre and job code
• Confirm that all purchases are supported by valid documentation (tax invoice, receipt or docket) before processing
• Follow up missing, incorrect or unsubstantiated transactions with the relevant staff member or supplier

Accounts Receivable, Funding & On-Charging

• Prepare and process remittances arising from funding invoices
• On-charge purchases to properties in accordance with the approved on-charge spreadsheet
• Monitor and follow up outstanding items and discrepancies relating to funding invoices and property on-charges

Banking & Reconciliation

• Apply bank feeds to payments made, ensuring transactions are matched and coded accurately
• Reconcile bank accounts within agreed timeframes
• Prepare and provide bank reconciliation reports to the Technical Specialist - Finance
• Investigate unmatched or unidentified transactions and elevate unresolved items promptly

FBT & Reporting

• Review transactions to identify items with Fringe Benefits Tax (FBT) implications
• Maintain supporting records and documentation to substantiate FBT treatment
• Prepare and produce the monthly FBT report for the Finance Manager

Records, Systems & Compliance

• File dockets and supporting documentation correctly in SharePoint in line with the organisation's filing conventions
• Maintain accurate, complete and audit-ready financial records, and provide information to support internal and external audits
• Work within the organisation's finance procedures, delegations and relevant legislative requirements, including GST and FBT
• Maintain confidentiality and integrity when handling sensitive financial and personal information

Working Hours

• Full-time, aligned to Western Standard Time (WST) business hours, 8am-4pm (Monday-Friday)