Senior Bid Coordinator

WSP Manila, Inc.; Eastern Manila District; On-site; PHP 420,000 - 780,000; Full time

Job summary

WSP Manila, Inc. is seeking a Bid Coordinator to work with the Strategic Bids and BD team in Manila. The role involves preparing proposal plans, coordinating inputs from Marketing, HR, Commercial and Technical teams, and ensuring timely, high-quality bid submissions.

The successful candidate will have 4–8 years' bidding or marketing experience, strong MS Office skills, and excellent communication. This on-site position requires attention to detail and the ability to manage multiple projects

Qualifications

• Bachelor's degree in marketing, communications, journalism, or equivalent experience.
• Typically 4–8 years' experience in bidding, marketing, communications, or journalism.
• Experience coordinating and preparing proposals and expressions of interest.
• Demonstrated proficiency in MS Office Applications.
• Experience in MS Teams, PowerPoint and Excel.
• Excellent communication skills.
• Experience in professional services is preferable.
• Strong attention to detail and efficient organisational and time management skills.
• Ability to handle multiple projects within a deadline-driven environment, while maintaining a sense of humour.
• Approachable, adaptable and presents a professional image.
• Balances quality with delivery to timelines.
• Navigates ambiguity and change.
• Collaborates, shares knowledge and is persistent.
• Manages self and others under pressure.

Responsibilities

• Collaborate with Strategic Bids and BD team to prepare proposal plans and win messages.
• Obtain support from Marketing, HR, Commercial & Technical as needed for proposals.
• Coordinate proposal scheduling and planning.
• Review and evaluate proposal documents for risk and content.
• Support multiple sectors to plan and submit high-quality bid submissions.
• Populate non-technical sections and standard company inputs to tenders.
• Proof content and tailor pre-written material as required.
• Work with technical teams to develop bespoke bid content.
• Engage stakeholders to ensure timely completion of technical inputs.
• Coordinate publishing team to design, publish, and submit bids.
• Contribute to continuous process improvement for the Manila team.
• Coach emerging bid professionals in best practice bid coordination.
• Perform other related tasks as needed.

Skills

Excellent communication

Attention to detail

Time management

Multi-project handling

Professional collaboration

Education

Bachelor's degree in marketing/communications/journalism

Tools

Microsoft Office

MS Teams

PowerPoint

Excel

Job description

Responsibilities:

• Working collaboratively with the Strategic Bids and BD team to prepare proposal matrix plans to meet Clients' objectives and determine the compelling win messages needed throughout a proposal.

• Obtaining support from other departments (including Marketing, HR, Commercial & Technical) as required in preparing the proposal.

• Coordinating proposal scheduling and planning

• Review and evaluate the proposal documents, including technical, financial, and guide on any risks realised.

• Supporting multiple business sectors to plan, develop, and submit high-quality bid submissions

• Populating non-technical sections and standard company inputs to tenders

• Proofing and tailoring pre-written content

• Working with technical teams to develop bespoke bid content

• Engaging internal and external stakeholders to ensure timely completion of technical inputs

• Coordinating publishing team to design, publish, and submit professional bids

• Contribute, participate and provide support on the continuous process improvement of the Strategic Manila Team.

• Coaching emerging bid professionals in best practice bid coordination

• Perform other related tasks as needed

Qualifications:

• Bachelor's Degree in marketing, communications, journalism, or equivalent experience

• Typically, 4-8 years' experience in bidding, marketing, communications, or journalism

• Experienced in coordinating and preparing proposals and expressions of interest

• Demonstrated proficiency in MS Office Applications

• Experience in MS Teams, PowerPoint and Excel

• Excellent communication skills

• Experience in professional services is preferable

• Strong attention to detail and efficient organisational and time management skills

• Ability to handle multiple projects within a deadline-driven environment, while maintaining a sense of humour

• Approachable, adaptable and presents a professional image

• Balances quality with delivery to timelines

• Navigates ambiguity and change

• Collaborates, shares knowledge and is persistent

• Manages self and others under pressure