Senior Assistant, Source to Pay (Fixed Term)

Hammerjack Pty Ltd; Philippines; On-site; PHP 600,000 - 900,000; Full time

Job summary

Hammerjack Pty Ltd is seeking a Senior Assistant, Source to Pay, to deliver efficient accounts payable and vendor support across the organization. You will act as the primary contact for ANZ vendors, handling payment proposals and urgent posting requests to ensure continuity of supplier relations.

The role requires experience in AP/S2P processes, strong reconciliation and analytical skills, and the ability to work with cross-functional teams including Finance, Procurement, and Treasury across

Qualifications

• Bachelor's degree in accounting, finance, or related field.
• 3–5 years in Accounts Payable or Source-to-Pay.
• Experience with AP, S2P, and shared services environments.
• ERP familiarity with SAP or similar financial systems.

Responsibilities

• Provide end-to-end Source-to-Pay support for ANZ market.
• Serve as primary contact for ANZ vendors and stakeholders.
• Prepare and execute payment proposals for ANZ entities.
• Process urgent invoice posting requests to support operations.
• Perform vendor account reconciliations and resolve discrepancies.
• Support month-end close and reporting activities.
• Document controls in line with internal policies and audit standards.
• Collaborate with ANZ Finance, Procurement, Treasury, and stakeholders.

Skills

Vendor management

Analytical skills

Communication skills

Excel

Stakeholder management

Education

Bachelor's degree in accounting/finance

Tools

SAP

Service Desk tools

Microsoft Office

Job description

Full Job Description

Job Purpose

The Senior Assistant, Source to Pay, is responsible for delivering efficient and timely accounts payable and vendor support services across the organization. The role serves as a key point of contact for vendor and stakeholder inquiries received through phone, email, and Service Desk channels. Responsibilities include payment proposal preparation, urgent invoice posting requests, vendor account reconciliation, month-end reporting activities, and execution of key controls to ensure compliance with company policies and financial governance requirements.

Key Responsibilities

• Provide end-to-end Source-to-Pay operational support for the Australia and New Zealand (ANZ) market.
• Serve as the primary point of contact for ANZ vendors and stakeholders, ensuring timely resolution of queries through phone and Service Desk channels.
• Prepare and execute payment proposals for ANZ entities in accordance with agreed payment schedules and approval requirements.
• Process and coordinate urgent invoice posting requests to support business continuity and supplier relationships across ANZ operations.
• Perform regular vendor account reconciliations for ANZ suppliers and resolve discrepancies in a timely manner.
• Support ANZ month-end close activities, ensuring all assigned reconciliations, reports, and control activities are completed accurately and within deadlines.
• Execute and document key operational and financial controls in accordance with internal control requirements and audit standards.
• Collaborate closely with ANZ Finance, Procurement, Treasury, and business stakeholders to support business objectives and maintain service excellence.

Requirements

• Bachelor's degree in accounting, finance, business administration, or any related field.
• Minimum 3-5 years of experience in Accounts Payable, Source-to-Pay, Procure-to-Pay, Shared Services, or Finance Operations.
• Strong understanding of Source-to-Pay and Accounts Payable processes.
• Experience in handling vendor inquiries and stakeholder management in a shared services environment.
• Knowledge of ERP systems such as SAP, or similar financial systems.
• Experience with Service Desk or case management tools.
• Strong reconciliation, analytical, and problem-solving skills.
• Good understanding of internal controls and compliance requirements.
• Proficient in Microsoft Excel and Microsoft Office applications.
• Strong communication skills with the ability to effectively engage vendors and internal stakeholders.
• Ability to work under pressure and manage multiple priorities while meeting deadlines.