Senior Assistant, Source to Pay (Fixed Term)

Coca-cola European Partners; Manila; On-site; PHP 600,000 - 900,000; Full time

Job summary

The Senior Assistant, Source to Pay, is responsible for delivering efficient accounts payable and vendor support services across the organization. The role serves as a key point of contact for vendor and stakeholder inquiries received through phone, email, and Service Desk channels.

Responsibilities include payment proposal preparation, urgent invoice posting requests, vendor account reconciliation, month-end reporting activities, and execution of key controls to ensure compliance with company

Qualifications

• Bachelor’s degree in accounting, finance, business administration, or related field.
• 3-5 years in Accounts Payable or Shared Services.
• Strong understanding of Source-to-Pay processes.
• Experience with SAP or similar ERP systems.
• Experience with Service Desk or case management tools.
• Strong reconciliation and analytical skills.
• Proficient in Excel and MS Office.
• Excellent communication with vendors and stakeholders.
• Ability to work under pressure and manage priorities.

Responsibilities

• Provide end-to-end Source-to-Pay operational support for the ANZ market.
• Serve as the primary point of contact for ANZ vendors and stakeholders, ensuring timely resolution of queries through phone and Service Desk channels.
• Prepare and execute payment proposals for ANZ entities in accordance with agreed payment schedules and approval requirements.
• Process and coordinate urgent invoice posting requests to support business continuity and supplier relationships across ANZ operations.
• Perform regular vendor account reconciliations for ANZ suppliers and resolve discrepancies in a timely manner.
• Support ANZ month-end close activities, ensuring all assigned reconciliations, reports, and control activities are completed accurately and within deadlines.
• Execute and document key operational and financial controls in accordance with internal control requirements and audit standards.
• Collaborate closely with ANZ Finance, Procurement, Treasury, and business stakeholders to support business objectives and maintain service excellence.

Skills

Accounts Payable

Source-to-Pay

Procure-to-Pay

Shared Services

Vendor Inquiries

Stakeholder Management

Reconciliations

Analytical Skills

Internal Controls

Excel

Education

Bachelor’s degree in accounting, finance, business administration, or related field

Tools

SAP

Service Desk tools

Job description

Full job description

Job Purpose

The Senior Assistant, Source to Pay, is responsible for delivering efficient and timely accounts payable and vendor support services across the organization. The role serves as a key point of contact for vendor and stakeholder inquiries received through phone, email, and Service Desk channels. Responsibilities include payment proposal preparation, urgent invoice posting requests, vendor account reconciliation, month-end reporting activities, and execution of key controls to ensure compliance with company policies and financial governance requirements.

Key Responsibilities

• Provide end-to-end Source-to-Pay operational support for the Australia and New Zealand (ANZ) market.
• Serve as the primary point of contact for ANZ vendors and stakeholders, ensuring timely resolution of queries through phone and Service Desk channels.
• Prepare and execute payment proposals for ANZ entities in accordance with agreed payment schedules and approval requirements.
• Process and coordinate urgent invoice posting requests to support business continuity and supplier relationships across ANZ operations.
• Perform regular vendor account reconciliations for ANZ suppliers and resolve discrepancies in a timely manner.
• Support ANZ month-end close activities, ensuring all assigned reconciliations, reports, and control activities are completed accurately and within deadlines.
• Execute and document key operational and financial controls in accordance with internal control requirements and audit standards.
• Collaborate closely with ANZ Finance, Procurement, Treasury, and business stakeholders to support business objectives and maintain service excellence.

Requirements

• Bachelor’s degree in accounting, finance, business administration, or any related field.
• Minimum 3-5 years of experience in Accounts Payable, Source-to-Pay, Procure-to-Pay, Shared Services, or Finance Operations.
• Strong understanding of Source-to-Pay and Accounts Payable processes.
• Experience in handling vendor inquiries and stakeholder management in a shared services environment.
• Knowledge of ERP systems such as SAP, or similar financial systems.
• Experience with Service Desk or case management tools.
• Strong reconciliation, analytical, and problem-solving skills.
• Good understanding of internal controls and compliance requirements.
• Proficient in Microsoft Excel and Microsoft Office applications.
• Strong communication skills with the ability to effectively engage vendors and internal stakeholders.
• Ability to work under pressure and manage multiple priorities while meeting deadlines.