Senior Administrator - Operations

Wesco; Philippines; On-site; PHP 380,000 - 560,000; Full time

Job summary

Wesco is seeking a Senior Administrator – Operations in the Philippines to provide high-level administrative and operational support at the facility level. You will manage inventory, generate reports, handle invoices, and assist with audit-compliant processes while supporting the operations team.

The role requires 5+ years in operations or admin roles, strong communication, and proficiency with MS Office. Travel up to 25% may be required as part of regional coverage.

Qualifications

• 5+ years of operational, customer service or administrative experience.
• Understanding of administrative and clerical procedures and systems.
• Ability to multi-task with attention to detail.

Responsibilities

• Provide administrative support to the operations team.
• Conduct inventory control, update reports, and assist in cycle counting.
• Assist in coverage, training and development of other admins in the region.

Skills

MS Office

Attention to detail

Communication skills

Team player

Multi-tasking

Travel ability

Education

High School Diploma

Tools

Inventory software

Job description

Job Description

As the Senior Administrator – Operations you will provide operational and administrative support at the facility level. This includes counting stock, processing and running reports, determining purchasing needs for supply department, maintaining customer information, generating invoices, and handling telephone inquiries and orders. You will assist with tasks to ensure location is compliant with corporate controls and processes. While completing administrative projects as requested.

Responsibilities

• Primary job duties will be administrative support to the operations team.
• Conducts inventory control procedures, including maintaining inventory files, updating and generating reports, assisting in product cycle counting, and control of non-conforming products.
• Assists with coverage, training, and development of other administrative professionals around the region.
• Maintains return authorization and credit memo forms pending return of material.
• Files and researches freight claims when appropriate.
• Assists with building maintenance and security, including running security code reports,
• equipment maintenance and maintaining office/warehouse supplies.
• Runs and distributes various location reports such as cycle count variance reports, fleet reports, and security reports.
• Assists with tasks to ensure location compliance with audit procedures.
• Processes warehouse-receiving paperwork and schedules receiving appointments.
• Works with Health and Safety regarding any issues or incidents at the facility.
• Enters data including reporting, inventory adjustments and stock in-and-out.
• Answers incoming supply, receiving, or purchasing calls.
• Assist in warehouse order processing, shipping, receiving and general material handling.
• May assist Accounts Payable with invoice reconciliation and discrepancies.
• Reconciles P-card transactions, fuel card receipts, prepares commercial invoices for international shipments,
• checks invoices/coding and submits to Accounts Payable team for payments.
• Supports resolution in different operating systems for over, short, and damaged inventory items.

Qualifications

• High School Degree or Equivalent required
• 5+ years of operational, customer service or administrative experience
• Understanding of administrative and clerical procedures and systems
• Ability to multi-task with attention to detail
• Strong verbal and written communication skills
• Strong computer skills, including in Microsoft Office
• Ability to work in a team environment
• 1 year of logistics and warehouse experience preferred
• Ability to travel 0-25% of the time

Through comprehensive benefitsand active community engagement, we create an environment where every team member has the opportunity to thrive.

Founded in 1922 and headquartered in Pittsburgh, Wesco is a publicly traded (NYSE: WCC) FORTUNE 500® company.

Wesco International, Inc., including its subsidiaries and affiliates (“Wesco”) provides equal employment opportunities to all employees and applicants for employment. Employment decisions are made without regard to race, religion, color, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, or other characteristics protected by law. US applicants only, we are an Equal Opportunity Employer.

Los Angeles Unincorporated County Candidates Only: Qualified applicants with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance and the California Fair Chance Act.

This posting is for a current, active vacancy intended for immediate hire.