Senior Administrator - Operations

CSS; Philippines; On-site; PHP 420,000 - 640,000; Full time

Job summary

CSS in the Philippines seeks a Senior Administrator – Operations to provide operational and administrative support at the facility level. You will handle inventory counting, reports, purchasing needs, customer information, invoicing, and telephone orders to ensure compliance with corporate controls.

You will also assist with audits, data entry, freight claims, and coordination of warehouse activities, security, and safety matters across the region.

Qualifications

• High School Degree or Equivalent required.
• 5+ years of operational, customer service or administrative experience.
• Understanding of administrative and clerical procedures and systems.
• Ability to multi-task with attention to detail.
• Strong verbal and written communication skills.
• Strong computer skills, including in Microsoft Office.
• Ability to work in a team environment.
• 1 year of logistics and warehouse experience preferred.
• Ability to travel 0-25% of the time.

Responsibilities

• Provide administrative support to the operations team.
• Conduct inventory control procedures and generate reports.
• Assist in training and development of administrative staff around the region.
• Maintain return authorization and credit memo forms.
• Files and researches freight claims when appropriate.
• Support building maintenance and security tasks and code reports.
• Run and distribute location reports (cycle count, fleet, security).
• Ensure location compliance with audit procedures.
• Process warehouse-receiving paperwork and schedule deliveries.
• Coordinate with Health and Safety on incidents.
• Enter data including reporting and stock movements.
• Answer supply, receiving, or purchasing calls.
• Assist in warehouse order processing, shipping, receiving and material handling.
• May assist Accounts Payable with invoice reconciliation and discrepancies.
• Reconcile P-card and fuel card receipts; prepare invoices for international shipments.
• Check invoices/coding and submit to AP for payments.
• Support resolution of over/short/damaged inventory in various systems.

Skills

Communication

Multi-tasking

Teamwork

Attention to detail

Problem solving

Education

High school diploma

Tools

Microsoft Office

Data entry systems

Job description

As the Senior Administrator – Operations you will provide operational and administrative support at the facility level. This includes counting stock, processing and running reports, determining purchasing needs for supply department, maintaining customer information, generating invoices, and handling telephone inquiries and orders. You will assist with tasks to ensure location is compliant with corporate controls and processes. While completing administrative projects as requested.

Responsibilities

• Primary job duties will be administrative support to the operations team.
• Conducts inventory control procedures, including maintaining inventory files, updating and generating reports, assisting in product cycle counting, and control of non-conforming products.
• Assists with coverage, training, and development of other administrative professionals around the region.
• Maintains return authorization and credit memo forms pending return of material.
• Files and researches freight claims when appropriate.
• Assists with building maintenance and security, including running security code reports,
• equipment maintenance and maintaining office/warehouse supplies.
• Runs and distributes various location reports such as cycle count variance reports, fleet reports, and security reports.
• Assists with tasks to ensure location compliance with audit procedures.
• Processes warehouse-receiving paperwork and schedules receiving appointments.
• Works with Health and Safety regarding any issues or incidents at the facility.
• Enters data including reporting, inventory adjustments and stock in-and-out.
• Answers incoming supply, receiving, or purchasing calls.
• Assist in warehouse order processing, shipping, receiving and general material handling.
• May assist Accounts Payable with invoice reconciliation and discrepancies.
• Reconciles P-card transactions, fuel card receipts, prepares commercial invoices for international shipments,
• checks invoices/coding and submits to Accounts Payable team for payments.
• Supports resolution in different operating systems for over, short, and damaged inventory items.

Qualifications

• High School Degree or Equivalent required
• 5+ years of operational, customer service or administrative experience
• Understanding of administrative and clerical procedures and systems
• Ability to multi-task with attention to detail
• Strong verbal and written communication skills
• Strong computer skills, including in Microsoft Office
• Ability to work in a team environment
• 1 year of logistics and warehouse experience preferred
• Ability to travel 0-25% of the time